Agenda and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting

Members declared interest with regard to the following agenda items:

6. Park Farm, Heyford Road, Middleton Stoney, OX25 4AL.

Councillor Mrs Catherine Fulljames, Personal, as the applicant was known to her.

8. Bicester to Oxford Rail Link.

Councillor D M Pickford, Personal, as a Member of Bicester Town Council.

9. Garage area rear of Buchanan Road, Upper Arncott.

Councillor Barry Wood, Prejudicial, as a Member of Executive.

Councillor Colin Clarke, Prejudicial, as the father of a Buchanan Road resident.

Councillor D M Pickford, Prejudicial, as a Member of Executive.

Councillor G A Reynolds, Personal, as a Member of Executive.

Councillor James Macnamara, Prejudicial, as a Member of Executive.

Councillor Ken Atack, Prejudicial, as a Member of Executive.

11. 45 St Annes Road, Banbury, Oxfordshire, OX16 9EA.

Councillor Colin Clarke, Personal, as a Member of Banbury Town Council.

The Chairman to report on any requests to submit petitions or to address the meeting.

The Chairman advised the Committee that requests to address the Committee would be dealt with at each item.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There was no urgent business.

To confirm as a correct record the Minutes of the meeting of the Committee held on 18 February 2010.

The Minutes of the meeting held on 18 February 2010 were agreed and signed as a correct record by the Chairman, subject to revised wording on Executive Members’ declarations of interests.

The Committee considered a report of the Head of Development Control and Major Developments for the erection of a pig fattening shed, to replace the existing building, erection of a grain store and electrical control building.

The Committee considered the impact the proposal might have on the character and appearance of the countryside and the potential for odour nuisance.

In reaching their decision, the Committee considered the Officers’ report and presentation.

Resolved

That application 09/01749/F be approved subject to the following conditions:

1)                 SC 1_4A (Time limit – 3 years)

2)                 Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the following plans and documents:

-TURNEY – PARK FARM 1

-TURNEY/A090910/1

-TURNEY/A090910/2

-TURNEY/A090910/4

-Materials schedule, including the details of the ‘Corus Colorcoat LG Merlin Grey 18 B 25’ roof-sheeting, received on 15 February 2010

3)                 No development shall commence within the application area until the applicant, or their successors in title, has secured the implementation of a staged programme of archaeological investigation and mitigation in accordance with a written scheme of investigation that shall first be submitted to and approved by the Local Planning Authority. The programme of work shall include all processing, research and analysis necessary to produce an accessible and useable archive and a fill report for publication. The work shall be carried out by a professional archaeological organization acceptable to the Local Planning Authority.

Councillor Mrs Fulljames left the meeting room for the item.

The Committee considered a report of the Head of Development Control and Major Developments for the erection of sixty one dwellings and associated access and landscaping.

Mr David Chapman, Mr Doug Eadie and Mr David Carr spoke in objection to the application.

Mr Andy Morris spoke in favour of the application as the Developer.

Mr Tony Clements spoke in favour of the application as the Applicants Agent.

The Committee considered the risk of flooding on the site and the potential effects on traffic volume. The Committee discussed the need to supply affordable housing in rural locations and the impact the proposed development may have to village amenities.

The Committee also considered the visual appearance of the proposed development and the parking provisions allocated to each property.

In reaching their decision, the Committee considered the Officers’ report, presentation, written update and the presentation of the public speakers.

Resolved

That application 09/01811/F be approved subject to the following conditions:

a)                 the completion/signing of a section 106 agreement

b)                 the following conditions;

1.                  That the development to which this permission relates shall be begun not later than the expiration of 2 years beginning with the date of this permission. (RC2)

2.                  SC 2.2AA Samples of walling materials (RC4A)  ‘bricks and stone’ ‘new dwellings and garages’

3.                  SC 2.2BB Samples of roofing materials (RC4A) ‘slates and tiles’ ‘new dwellings and garages’

4.                  SC 5.5 AA Submit New Design Details (RC4A) ‘Doors, windows’

5.                  SC 2.10A Finished floor levels (RC7A)

6.                  SC 3.1A Carry out Landscaping Scheme and Replacements (RC10A)

7.                  SC 3.10A Open Space (RC12B)

8.                  SC 4.1AB Access, specification proposed (RC13BB)

9.                  SC 4.5AA Vision Splay Dimensions (RC13BB) ‘first occupation’ ‘proposed development’  ‘4.5m by 90m’

10.             SC 4.9AB New Estate Roads (RC14AA)

11.             SC 4.10AA Estate Accesses, Driveways (RC14AA)

12.             SC 4.13CD Parking and Manoeuvring Area Retained (RC13BB)

13.             SC 4.14DD Green travel plan (RC66A)

14.             Prior to the first occupation of the proposed development the required off-site works are to be constructed, laid out and to the approval of the Local Highway Authority and constructed strictly in accordance with the highway authority’s specifications and that all ancillary works shall be undertaken.  (RC16AA)

15.             SC 9.3 Construction Environmental Management Plan (RC84)

16.             SC 9.4A Carry out mitigation in ecological report (RC85A) ‘Sections 4 and 5’ ‘Ecological Appraisal’ ‘Diversity’ ‘July 2009’

17.             Prior to the commencement of the development hereby permitted a desk study and site walk over to identify all potential contaminative uses on site, and to inform the conceptual site model shall be carried out by a competent person and in accordance with DEFRA and the Environment Agency's ‘Model Procedures for the Management of Land Contamination, CLR 11’ and shall be submitted to and approved in writing by the Local Planning Authority. No development shall take place until the Local Planning Authority has given its written approval that it is satisfied that no potential risk from contamination has been identified.  Reason: To ensure that risks from land contamination to the future users  ...  view the full minutes text for item 177.

The Committee considered a report of the Head of Development Control and Major Developments for improvements to the railway line between Bicester and Oxford, as part of the proposals by Chiltern Railways to provide a new route between Bicester and London.

The Committee considered the need for adequate parking facilities and requested that comment three in the report be amended to ensure this was taken into consideration.

In reaching their decision, the Committee considered the Officers’ report, presentation and written update.

Resolved

That Chiltern Railways be advised that Cherwell District Council welcomes the proposed improved passenger rail service and supports the application in principle but raises the following issues:

1.      The relocation of the aggregate depot into the open countryside and Green Belt north of the site is contrary to Policies SP5 and CO4 of the South East Plan, Policy GB1 of the adopted Cherwell Local Plan, Policy GB1 of the Non-Statutory Cherwell Local Plan and Central Government Guidance in PPG2 ‘Green Belts’ and is therefore inappropriate development for which no very special circumstances have been put forward.

2.      There are concerns about the design of the new bridge over the Tubbs Lane crossing and at Islip Mill in terms of its visual impact upon the amenities of the locality in general and impact upon the residential amenities of adjacent residential properties in terms of its size, height and appearance from those properties, and in respect of Islip Mill, the impact upon the character and appearance of the Green Belt.

3.      The District Council would like to see clarity on how this proposal relates to the County Councils Integrated Transport Strategy, the Park and Ride at SW Bicester and the modal shift from Bicester North by bus to the station from all parts of Bicester and between the two stations.

The Committee considered a report of the Head of Development Control and Major Developments for the erection of six dwellings and the demolition of garage blocks (as amended by plans received 12/02/2010).

The Committee considered the risk of flooding and also expressed concern regarding the visual appearance of the proposed development.

In reaching their decision, the Committee considered the Officers’ report, presentation and written update.

Resolved

That application 10/00071/F be approved subject to the following:

(i)     Confirmation of the need or otherwise of a legal agreement regarding   nomination rights and tenure mix.

(ii)       the following Conditions

1.                  1.4A - Full Permission:  Duration Limit (3 years) (RC2)

2.                  Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the following plans and documents: Drawing no’s TR291006/01,SLP02,P05,S02,S01,P01 Rev A,P02 Rev A,P08,P04 Rev A, P06 Rev A and P07 Rev A.

3.                  That the dwellings hereby approved shall remain as affordable dwellings, defined as housing (either for outright sale, rent, shared equity or staircasing to full ownership) within the financial means of households that are otherwise unable to secure private sector housing for purchase or rent in prevailing economic circumstances.

4.                  That the dwellings hereby approved shall be constructed to the HCA Design and Quality Standards, and to  Lifetime Homes standards.

5.                  2.0A – Details of Materials and External Finishes (RC4A) insert ‘new dwellings’

6.                  2.8A – Colouring: Walls etc (RC4A) insert ‘render for the dwellings’

7.                  2.10A – Floor levels (RC7A)

8.                  3.0A – Submit landscaping scheme (RC10A)

9.                  3.7AA – Submit boundary enclosure details (more than one dwelling) (RC12AA)

10.             4.3AA– Access details for approval (RC13BB)

11.             4.4AA – Vision splay details (RC13BB) (first dwelling) (0.5 metre)

12.             4.9AB – New estate roads (RC14AA)

13.             4.10AA – Estate Accesses, Driveways (RC14AA)

14.             4.13CD – Parking and Manoeuvring (RC13BB)

15.             6.2AA – Residential – No extensions (RC32A)

16.             6.6AB – Residential – No conversion of garage (RC35AA)

17.       Prior to the commencement of the development hereby permitted, a detailed scheme for the surface water and foul sewage drainage of the development shall be submitted to, and approved in writing by, the Local Planning Authority. The approved surface water drainage scheme shall be carried out prior to commencement of any building works on the site and the approved foul      sewage drainage scheme shall be implemented prior to the first occupation of any building to which the scheme relates. All drainage works shall be laid out and constructed in accordance with the Water Authorities Association's current edition "Sewers for Adoption".

18        Prior to the commencement of the development hereby permitted a desk study and site walk over to identify all potential contaminative uses on site, and to inform the conceptual site model shall be carried out by a competent person and in accordance with DEFRA and the Environment Agency's ‘Model Procedures for the Management of Land Contamination, CLR 11’ and shall be submitted to and approved in writing by  ...  view the full minutes text for item 179.

The Committee considered a report of the Head of Development Control and Major Developments for the demolition of the existing building and construction of a two storey nursing home (100 bedrooms) together with associated communal space, landscaping, amenity space and parking.

The Committee were satisfied with the evidence presented.

In reaching their decision, the Committee considered the Officers report and presentation.

Resolved

That application 10/00131/F be approved subject to the following:

(i)       The Agent entering into a deed of modification of the previously agreed S106 Agreement which secured 

·                    £2000 towards library book stocks

·                    The provision of a piece of public art

·                    The provision of the appropriate numbers of waste and recycling bins.

·                    Administration and monitoring fees payable to both the District and County Councils

(ii)       The following conditions:

1)                 S.C.    1.4A    (RC2)              [Full Permission: Duration Limit (3 years)]

2)                 S.C.    2.0       (RC4a)                       [Details of materials and External Finishes]

                                                                        ‘building’

3)                 That the colour for any render on the building hereby approved shall be submitted to and agreed in writing by the Local Planning Authority, the building shall be rendered in accordance with the approved details (RC4)

4.         S.C.    2.10    (RC7a)           [Finished Floor Levels]

                                                ‘building’

5.         S.C.    2.13a  (RC8a)           [Demolition of Buildings - (before commencement of development)]

6.         S.C.    3.1       (RC10a) [Carry Out Landscaping Scheme and Replacements]

7.         Notwithstanding the submitted details, the junction of the access road with Rutten Lane shall be served by minimum visibility splays of 2.4m x 70m, with any vegetation or obstruction exceeding 0.6m in height above the adjacent carriageway removed to the satisfaction of the Local Planning Authority.

8.         That revised access and access road details shall be submitted to and approved in writing by the Local Planning Authority prior to the commencement of development.  These details should include provision for a dropped kerb access point onto Rutten Lane and traffic calmed shared surface access road which shall be constructed in all respects in accordance with the approved details and maintained as such in perpetuity.

9.         That full design details of the approved cycle parking shall be submitted to an agreed in writing by the Local Planning Authority prior to the commencement of the development. The cycle parking shall be laid out and constructed in accordance with the approved details (RC66a).

10.       S.C.    4.21aa            (RC19aa) [Surface/Foul Water Disposal]

11.       S.C.    6.14aa            (RC40aa) [Specified Use Only]

                                                   ‘building’, ‘nursing home’, ‘C2’

12.       S.C.    9.6a    (RC87a)   [Fire Hydrants]

13.     The development permitted by this planning permission shall only be carried out in accordance with the approved Flood Risk Assessment (FRA) dated February 2009, produced by HCD Group dated February 2009 ref E2080092 and the following mitigation measures details within the FRA:

a)     Providing an overall run-off rate of 10 I/s.

b)     The proposed scheme shall include surface water drainage systems set out within the FRA and detailed on drawing C100 Rev D.

c)      A maintenance plan shall be produced to ensure the lifetime management of the SUDS and the proposed trash screen.

14.             Development shall not  ...  view the full minutes text for item 180.

The Committee considered a report of the Head of Development Control and Major Developments for a single storey rear extension (as amended by side elevations and floor plans received 24/02/2010 and additional roof plan received 01/03/10).

The Committee were satisfied with the evidence presented.

In reaching their decision, the Committee considered the Officers report, presentation and written update.

Councillor Miss Debbie Pickford requested that her abstention from the vote be recorded, as she was not present for the whole of the debate.

Resolved

That application 10/00150/F be approved subject to the following conditions:

1.         1.4A - Full Permission:  Duration Limit (3 years) (RC2)

2.         Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the following plans and documents: existing front and rear elevations, existing side elevations, floor plans and side elevations received 24/02/2010

3.        2.6AA – Materials to match (RC5AA)

4.        6.3A – Residential: no new windows (RC33)

Report of the Head of Development Control and Major Developments

Summary

To seek the confirmation of an unopposed Tree Preservation Order relating to a Birch Tree at 35 Kings End, Bicester (copy plan attached as Annex 1) Tree Preservation Order No. (02/2010)

Recommendation

The Planning Committee is recommended to:

(1)     Confirm the Order without modification.

The Committee considered a report of the Head of Development Control and Major Developments which sought the confirmation of an unopposed Tree Preservation Order relating to a Birch Tree at 35 Kings End, Bicester.

Resolved

That Tree Preservation Order No. (02/2010) be confirmed without modification.

Report of Head of Development Control and Major Developments

Summary

This report aims to keep members informed upon applications which they have authorised decisions upon to various requirements which must be complied with prior to the issue of decisions.

An update on any changes since the preparation of the report will be given at the meeting.

Recommendation

The Planning Committee meeting is recommended:

(1)               To accept the position statement.

The Committee considered a report of the Head of Development Control and Major Developments which updated Members on decisions which were subject to various requirements.

Resolved

That the position statement be accepted.

Report of the Head of Development Control and Major Developments

Summary

This report aims to keep members informed upon applications which have been determined by the Council, where new appeals have been lodged, Public Inquiries/hearings scheduled or appeal results achieved.

Recommendation

The Planning Committee is recommended:

(1)               To accept the position statement.

The Committee considered a report of the Head of Development Control and Major Developments which updated Members on applications where new appeals had been lodged, public inquiries/hearings scheduled or appeal results received.

Resolved

That the position statement be noted.

Report of the Head of Development Control and Major Developments

Summary

To update Members on the result of the formal consultation upon the review of the Local Validation Checklist for planning applications, considered by the Committee on 19 November 2009, and to seek approval for the adoption of the document.

Recommendation

The Planning Committee is recommended:

(1)               To agree to the formal adoption of the revised validation checklist and guidance note as originally considered but with variations as explained in the report.

The Committee considered a report of the Head of Development Control and Major Developments which updated Members on the result of the formal consultation upon the review of the Local Validation Checklist for planning applications, considered by the Committee on 19 November 2009, and which sought approval for the adoption of the document.

Resolved

That the formal adoption of the revised validation checklist and guidance note, as originally considered but with variations as explained in paras. 2.3-2.9, be agreed.