Agenda, decisions and minutes

15.     Hanwell Fields Community Centre Rotary Way Banbury Oxfordshire OX16 1ER    

Councillor Jean Conway, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

Councillor Chris Brant, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

Councillor Lesley McLean, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

Councillor Rob Parkinson, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

Councillor Chris Pattenden, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

The Chair to report on any requests to address the meeting.

Please note that the deadline for requests to address the meeting is noon on the working day before the meeting. Addresses can be made virtually or in person.

The Chairman advised that requests to address the meeting would be dealt with at each item.

To confirm as a correct record the Minutes of the meeting of the Committee held on 5 June 2025.

A query was raised regarding the conditions in respect of item 10 of the minutes - Land West of Chinalls Close, Adj. To Banbury Road, Finmere (24/01078/OUT) in relation to the inclusion of a pre-commencement condition relating to the foul sewage capacity, Officers confirmed that:

“The conditions listed in the draft minutes are those recommended in the Officer’s Report.  The resolution of the Committee – also minuted – was:

“That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission for application 24/01078/OUT subject to –

a. The conditions set out below (and any amendments to those conditions as deemed necessary) and

b. The completion of a planning obligation under section 106…” etc

Given the Committee’s discussion and clear request for a pre-commencement condition relating to the foul sewage capacity, I have initiated discussions with the developer to agree reasonable wording for such a condition, which will be included on the eventual Decision Notice in accordance with the terms of the delegation set out above (in particular the highlighted section).”

It was therefore confirmed that amendments were not required.

The Minutes of the meeting held on 5 June 2025 were agreed as a correct record and signed by the Chair.

To receive communications from the Chair.

1.            The Chair reminded members of the public that only registered speakers were entitled to speak at the committee meeting at the time instructed by the Chair and members of the public should remain quiet during the meeting and not cause disturbance.

2.            The Chair advised members that he had agreed to reorder the agenda, item 11 would  be moved  after agenda item 8 as the applications related to the same location.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There were no items of urgent business.

The Committee to consider requests for and proposed pre-committee site visits.

Any requests or recommendations for site visits will be published with the written update.

There were no proposed pre-committee site visits.

Approved in line with officer recommendation, subject to expiry of the ongoing public consultation exercise on 30 July 2025 and no new materially different matters being raised, the land collaboration agreement between Albion land and Tritax big box has been reviewed and agreed by OCC and CDC (so that the highway improvements can be provided), conditions (details to be set out in the Minutes) and section 106 agreement.

The Committee considered application 21/03268/OUT for outline planning permission (all matters reserved except for access) for the erection of buildings comprising logistics (Use Class B8) and ancillary Office (Use Class E(g)(i)) floorspace; construction of new site access from the B4100; creation of internal roads and access routes; hard and soft landscaping including noise attenuation measures; and other associated infrastructure at OS Parcel 2636 NW Of Baynards House Ardley Green Farm Street To Horwell Farm Baynards Green for Albion Land.

Cllr Caroline Cooke, on behalf of Stoke Lyne Parish Council, addressed the Committee in objection to the application.    

Emma Lancaster, agent for the applicant, addressed the Committee in support of the application.

It was proposed by Councillor Conway and seconded by Councillor Thornhill that application 21/03268/OUT be approved, in line with the officer recommendation.

The proposal was debated and on being put to the vote, the motion was tied. The Chair used their casting vote against the application and consequently the motion was lost and therefore fell.

It was subsequently proposed by Councillor Pruden and seconded by Councillor Walker that application 21/03268/OUT be refused against officer recommendation, as it would cause undue visual harm to the local area, the loss of agricultural land and the subsequent environmental impact.

The proposal was debated and, having regard to the debate, the Proposer and Seconder confirmed they wished to withdraw the proposal. The Committee voted in favour of withdrawing the proposal.

After further discussions it was proposed by Councillor Thornhill and seconded by Councillor Conway that application 21/03268/OUT be approved, in line with the officer recommendation.

In reaching its decision the Committee considered the officer’s report and presentation, public speakers and the written updates.     

Resolved  

That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission for application 21/03268/OUT subject to -   

a.     The expiry of the ongoing public consultation exercise on 30 July 2025 and no new materially different matters being raised,

b.     The land collaboration agreement between Albion land and Tritax big box has been reviewed and agreed by OCC and CDC (so that the highway improvements can be provided),

c.     The conditions set out in the officer report/appendix 1 and the additional amendments to the conditions as set out below (and any amendments to those conditions as deemed necessary)

d.     The entering into a s106 to include the contributions set out at para 9.150 of the officer’s report (and any amendments to those obligations as deemed necessary);

Conditions

Phasing Plan

1.       No development shall take place until a phasing plan covering the entire application site has been submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved phasing plan and each reserved matters application shall be submitted in accordance with the terms of the approved phasing plan and refer to the phase (or phases) it relates to as set out in the approved phasing plan.

Reason: This permission  ...  view the full minutes text for item 19.

Approved in line with officer recommendation, subject to expiry of the ongoing public consultation exercise on 30 July 2025 and no new materially different matters being raised, conditions (details to be set out in the Minutes) and section 106 agreement.

The Committee considered application 21/03266/F for the site clearance, construction of new site access from the B4100, permanent and temporary internal roads, an internal roundabout and a foul drainage station, diversion of an existing overhead power cable and public right of way, and soft landscaping at OS Parcel 0006 South East Of Baynards House Adjoining A43 Baynards Green for Albion Land.

Emma Lancaster, Agent for the applicant, addressed the Committee in support of the application.

It was proposed by Councillor Biegel and seconded by Councillor Conway that application 21/03266/F be approved, in line with the officer recommendation.

In reaching its decision the Committee considered the officer’s report and presentation, public speakers and the written updates.

Resolved

That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission for application 21/03266/F subject to -        

a.     The expiry of the ongoing public consultation exercise on 30 July 2025 and no new materially different matters being raised,

b.     The land collaboration agreement between Albion land and Tritax big box has been reviewed and agreed by OCC and CDC (so that the highway improvements can be provided),

c.     The conditions set out in the officer report/appendix 1 and the additional amendments to the conditions as set out below (and any amendments to those conditions as deemed necessary)

d.     The entering into a s106 to include the contributions set out at para 9.150 of the officer’s report (and any amendments to those obligations as deemed necessary);

Conditions

Phasing Plan

1.       No development shall take place until a phasing plan covering the entire application site has been submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved phasing plan and each reserved matters application shall be submitted in accordance with the terms of the approved phasing plan and refer to the phase (or phases) it relates to as set out in the approved phasing plan.

Reason: This permission is in outline only and is granted to comply with the provisions of Section 92 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004, and Article 5(1) of the Town and Country Planning (Development Management Procedure) (England) Order 2015 (as amended).

2.       No development shall commence on any phase identified within an approved the phasing plan approved under condition 1 until full details of access (insofar as not approved by this decision), layout, scale, appearance, and landscaping (hereafter referred to as reserved matters) of the development proposed to take place within that phase have been submitted to and approved in writing by the Local Planning Authority.

Reason: This permission is in outline only and is granted to comply with the provisions of Section 92 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004, and Article 5(1) of the Town and Country  ...  view the full minutes text for item 20.

Approved in line with officer recommendation, subject to expiry of the ongoing public consultation exercise on 30 July 2025 and no new materially different matters being raised, the land collaboration agreement between Albion land and Tritax big box has been reviewed and agreed by OCC and CDC (so that the highway improvements can be provided), conditions (details to be set out in the Minutes) and section 106 agreement.

The Committee considered application 21/03267/OUT for outline planning permission (all matters reserved except for access) for the erection of buildings comprising logistics (Use Class B8) and ancillary Office (Use Class E(g)(i)) floorspace and associated infrastructure; construction of new site access from the B4100; creation of internal roads and access routes; and hard and soft landscaping at OS Parcel 0006 South East Of Baynards House Adjoining A43 Baynards Green for Albion Land.

Cllr Caroline Cooke, on behalf of Stoke Lyne Parish Council, addressed the Committee in objection to the application.  

Emma Lancaster, Agent for the applicant, addressed the Committee in support of the application.

It was proposed by Councillor Conway and seconded by Councillor Thornhill that application 21/03267/OUT be approved, in line with the officer recommendation.

In reaching its decision the Committee considered the officer’s report and presentation, public speakers and the written updates.

Resolved

That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission for application 21/03267/OUT subject to -   

a.     The expiry of the ongoing public consultation exercise on 30 July 2025 and no new materially different matters being raised,

b.     The land collaboration agreement between Albion land and Tritax big box has been reviewed and agreed by OCC and CDC (so that the highway improvements can be provided),

c.     The conditions set out in the officer report/appendix 1 and the additional amendments to the conditions as set out below (and any amendments to those conditions as deemed necessary)

d.     The entering into a s106 to include the contributions set out at para 9.150 of the officer’s report (and any amendments to those obligations as deemed necessary);

Conditions

Phasing Plan

1.   No development shall take place until a phasing plan covering the entire application site has been submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved phasing plan and each reserved matters application shall be submitted in accordance with the terms of the approved phasing plan and refer to the phase (or phases) it relates to as set out in the approved phasing plan.

Reason: This permission is in outline only and is granted to comply with the provisions of Section 92 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004, and Article 5(1) of the Town and Country Planning (Development Management Procedure) (England) Order 2015 (as amended).

2.   No development shall commence on any phase identified within the phasing plan approved under condition 1 until full details of access (insofar as not approved by this decision), layout, scale, appearance, and landscaping (hereafter referred to as reserved matters) of the development proposed to take place within that phase have been submitted to and approved in writing by the Local Planning Authority.

Reason: This permission is in outline only and is granted to comply with the provisions of Section 92 of the Town  ...  view the full minutes text for item 21.

Refused against officer recommendation, subject to the close of the ongoing additional public consultation on 30 July and the Assistant Director – Planning and Development being satisfied that no additional material considerations of significance are raised in that consultation. Reasons to be set out in the minutes.

The Committee considered application 22/01340/OUT for outline planning permission (all matters reserved except means of access (not internal roads) from B4100) for the erection of buildings comprising logistics (use class B8) and ancillary offices (use class e(g)(i)) floorspace; energy centre, hgv parking, construction of new site access from the B4100; creation of internal roads and access routes; hard and soft landscaping; the construction of parking and servicing areas; substations and other associated infrastructure at Os Parcel 6124 East Of Baynards Green Farm Street To Horwell Farm Baynards Green for Tritax Symmetry Ardley Ltd.

Cllr Caroline Cooke, on behalf of Stoke Lyne Parish Council, addressed the Committee in objection to the application.  

Louise Steele, Agent for the applicant, addressed the Committee in support of the application.

It was proposed by Councillor Brant and seconded by Councillor Broad that application 22/01340/OUT be refused, against officer recommendation, as it was contrary to policies ESD13, ESD15, as well as government guidance within the National Planning Policy Framework (NPPF) (exact wording for reasons for refusal to be delegated to officers).

In reaching its decision the Committee considered the officer’s report and presentation, public speakers and the written updates.

Resolved

That, contrary to the officer’s recommendation, application 22/01340/OUT be refused, details to be set out in the decision notice, and subject to the expiry of the ongoing public consultation exercise on 30 July 2025 and no new materially different matters being raised.

Approved in line with officer recommendation, subject to conditions, details to be set out in the minutes.

The Committee considered application 24/02167/F for the change of use of land to a 4 pitch travellers caravan site and erection of stable building a re-submission of application 23/02886/F, at Land North of A4221 Bicester Road, Fringford

by Mr J Bell.

Ginny Hope, on behalf of Fringford Parish Council, addressed the Committee in objection to the application.    

Angus Murdoch, Agent for the applicant, addressed the Committee in support of the application.

It was proposed by Councillor Biegel and seconded by Councillor Thornhill that application 24/02167/F be approved, in line with the officer recommendation.

In reaching its decision the Committee considered the officer’s report and presentation, public speakers and the written updates.

Resolved

That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission for application 24/02167/F subject to conditions set out below (and any amendments to those conditions as deemed necessary).

Conditions

1.     The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

Reason: To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004.

2.     Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the form and following approved plans and documents:

·       Drawing number TDA.2836.01 – [Site Location Plan]

·       Drawing number TDA.2836.03 – [Proposed Site Layout &Outline Landscape Scheme]

·       Drawing number TDA.2836.05 – [Proposed Stable Block: Plans and Elevations]

·       Drawing number TDA.2836.04 – [Proposed Day Room: Plans and Elevations]

·       Planning Statement prepared by Murdoch Planning Limited dated August 2024

·       Transportation Planning, Highway Design and Environmental Assessment prepared by The Hurlstone Partnership dated July 2024

·       Noise Statement prepared by LD Acoustics dated March 2023

Reason: For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework.

3.     The site shall not be occupied by any persons other than Gypsies and Travellers, defined as persons of nomadic habit of life whatever their race or origin, including such persons who on grounds only of their own or their family’s or dependants’ educational or health needs or old age have ceased to travel temporarily or permanently, but excluding members of an organised group of travelling showpeople or circus people travelling together as such.

Reason: This consent is only granted in view of the special circumstances and needs of the applicant, which are sufficient to justify overriding the normal planning policy considerations which would normally lead to a refusal of planning consent and to comply with Government guidance contained Planning Policy for Traveller Sites.

4.     No more than four caravans, as defined in the Caravan Sites and Control of Development Act 1960 and the Caravan Sites Act 1968 as amended, of which no more than four shall be  ...  view the full minutes text for item 23.

Deferred until the meeting of the Committee on 31 July 2025.

It was proposed by Councillor Wood and seconded by Councillor Harwood that due to the already excessive length of the meeting consideration of application 24/03399/OUT, be deferred for one planning cycle, to the scheduled meeting on 31 July 2025, to allow for full consideration by the Committee.

Resolved 

That consideration of application 24/03399/OUT be deferred to the next scheduled Planning Committee meeting on 31 July 2025.

Deferred until the meeting of the Committee on 31 July 2025.

It was proposed by Councillor Wood and seconded by Councillor Harwood that due to the already excessive length of the meeting, consideration of application 24/01885/F be deferred for one planning cycle, to the scheduled meeting on 31 July 2025, to allow for full consideration by the Committee.

Resolved 

That consideration of application 24/01885/F be deferred to the next scheduled Planning Committee meeting on 31 July 2025.

Deferred until the meeting of the Committee on 31 July 2025.

It was proposed by Councillor Wood and seconded by Councillor Harwood that due to the already excessive length of the meeting, consideration of application 25/01191/CDC be deferred for one planning cycle, to the scheduled meeting on 31 July 2025, to allow for full consideration by the Committee.

Resolved 

That consideration of application 25/01191/CDC be deferred to the next scheduled Planning Committee meeting on 31 July 2025.

Report of Assistant Director Planning and Development

Purpose of report

To keep Members informed about planning appeal progress including decisions received and the scheduling of public inquiries and hearings for new and current appeals.

Recommendations

The meeting is recommended:

1.1         To note the position on planning appeals contained within the report.

Deferred until the meeting of the Committee on 31 July 2025.

It was proposed by Councillor Wood and seconded by Councillor Harwood that due to the already excessive length of the meeting, consideration of the Appeals Progress Report be deferred for one planning cycle, to the scheduled meeting on 31 July 2025, to allow for full consideration by the Committee.

Resolved 

That consideration of the Appeals Progress Report be deferred to the next scheduled Planning Committee meeting on 31 July 2025.