Agenda and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting

Councillors declared interest with regard to the following agenda items:

7. Old Barton, High Street, Shutford, Oxfordshire, OX15 6PQ.

Councillor G A Reynolds, Personal, as some of the objectors were known to Councillor Reynolds and as the husband of the Clerk to Shutford Parish Council.

8. The Gate Lodge, 43 Mill Street, Kidlington OX5 2EE.

Councillor John Wyse, Personal, as a Member of Kidlington Village Centre.

11. Land Watts Way to the rear and north of 25 High Street, High Street, Kidlington.

Councillor Barry Wood, Personal, as a Member of Executive.

Councillor D M Pickford, Personal, as a Member of Executive.

Councillor Ken Atack, Prejudicial, as a Member of Executive.

Councillor Michael Gibbard, Personal, as a Member of Executive.

12. Proposed Railway Improvement Scheme Between Bicester and Oxford.

Councillor Barry Wood, Personal, as a Member of Executive.

Councillor Ken Atack, Personal, as a Member of Executive.

The Chairman to report on any requests to submit petitions or to address the meeting.

The Chairman advised the Committee that requests to speak would be dealt with at each item.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There was no urgent business.

To confirm as a correct record the Minutes of the meeting of the Committee held on 2 July 2009.

The minutes of the meetings held on the 2 July 2009 were agreed as a correct record and signed by the Chairman.

The Chairman advised that this application had been withdrawn.

The Committee considered a report of the Head of Development Control and Major Developments seeking approval for the erection of a three- car garage with an office in the roof space.

In reaching their decision the Committee considered the Officers report, written update and presentation.

Resolved

That application 09/00371/F be deferred to allow for a site visit due to the significant number of objections.

The Committee considered a report of the Head of Development Control and Major Developments seeking modification of CHS.416/92 to allow the use of the Gate Lodge as a self contained dwelling house.

The Committee were satisfied with the evidence presented by Officers.

In reaching their decision, the Committee considered the Officers report and presentation.

Resolved

That application 09/00414/OBL be referred to the Head of Legal and Democratic Services to vary the agreement to allow the continued use of The Gate Lodge as a self contained dwelling house.

The Committee considered a report of the Head of Development Control and Major Developments seeking approval for the change of use of land to extend Golf Club Practice Area.

The Committee were satisfied with the evidence presented by Officers.

In reaching their decision, the Committee considered the officers presentation and report.

Resolved

That application 09/00553/F be approved subject to the following conditions:

1.      1.4A Full Permission: Duration Limit (3 years)(RC2)

2.      Prior to the commencement of any development an additional buffer zone (beyond the current buffer of around 12m) of 10 metres shall be located around the southern section of the short game practice area, which shall also include the area of marshy grassland (as shown on figure 2 of the Herpetorfauna Assessment and Mitigation Plan dated June 2009).  The buffer zone will be cut on a three year rotation at a height of at least 10cm with the cuttings placed in compost heaps within this area or closer to the pond in sunny locations.  These buffer zones shall be properly maintained and retained as buffer zones at all times thereafter. Reason (RC86A)

3.      Buffer zones with a minimum width of 3 metres shall be retained and maintained at all times along the additional field boundaries, including the proposed new hedgerows.  These buffer zones shall be left undisturbed and mown only once a year in August with the cuttings placed in compost heaps spaced along these hedgerows in sunny locations. Reason (RC86A)

4.      The removal of the existing hedgerow must be mitigated through the planting of a new 110 metre section of traditional hedgerow and enhancement of 190 metres of defunct hedgerow to the west.  Prior to the commencement of any development on the site full details of the proposed new hedge shall be submitted to and agreed in writing by the Local Planning Authority and carried out in the first available planting season following the use of the land in question as approved.  Any plant/tree within the hedgerow which may die within five years from the completion of the development shall be replaced and thereafter properly maintained in accordance with this condition.

Reason – In the interests of the visual amenities of the area and to ensure the replacement of habitats for nature conservation in accordance with the requirements of PPS9 ‘Planning and Biodiversity’ Policy NRM5 of the South East Plan 2009 and Policy C2 of the adopted Cherwell Local Plan.

5.      The removal of the hedge in question shall be timed so as to avoid the bird nesting/breeding season from March to August inclusive.  Reason (RC86A)

The Committee considered a report of the Head of Development Control and Major Developments for a retrospective application seeking approval for the use of existing land and buildings to be used for commercial/storage uses including three open yards.

Mr Alan Martin spoke in objection to the application as a Member of Parish Council.

Mrs Jane Clifford spoke in objection to the application.

The Committee discussed the proposed use of the site and were advised that the core activities would be reclamation and demolition and that there was a tolerance level for retail provided that it was ancillary to the core business.

The Committee also raised concerns relating to access to the site, site security and traffic implications.

In reaching their decision the Committee considered the Officers report, presentation and written update.

Resolved

That application 09/00719/F is approved subject to the following conditions:

1          That the development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission.

 2         That within 3 months of the date of this decision details shall be submitted to and approved in writing by the Planning Authority showing a turning area and 12 parking spaces (8 spaces for cars, 4 spaces for heavy vehicles) to be provided within the curtilage of the site so that motor vehicles may enter, turn round and leave in a forward direction and vehicles may park off the highway.  The turning area and parking spaces shall be retained and unobstructed except for the parking and manoeuvring of vehicles at all times.

 3         That the visibility spays shown on the drawing shall be provided on both sides of the two site accesses within one month of the date of this decision and the area contained within the spays shall be kept free of any obstruction exceeding 1 metre in height above the nearside channel level of the carriageway. 

 4         That within 3 months of the date of this decision a Travel Plan shall be submitted to and approved in writing by the Planning Authority.   Thereafter it shall be implemented in accordance with the agreement and shall remain in use at all times unless previously agreed in writing by the Local Planning Authority. 

 5         Unless otherwise agreed by the Local Planning Authority, within 3 months of the date of this decision, point 1 within this condition as detailed below shall be actioned.  Following that assessment, should points 2 and 3 prove necessary these will be actioned as agreed in writing by the Local Planning Authority.  If unexpected contamination is found after any further development has begun, development must be halted on that part of the site affected by the unexpected contamination to the extent specified by the Local Planning Authority in writing until point 4 has been complied with in relation to that contamination.

            1. Site Characterisation

            An investigation and risk assessment, in addition to any assessment provided with the planning application, must be completed in accordance with a scheme to  ...  view the full minutes text for item 49.

The Committee considered a report of the Head of Development Control and Major Developments seeking approval for the change of use of land at Watts Way to allow Market Trading.

The Committee were satisfied with the evidence presented by Officers.

In reaching their decision the Committee considered the officers report, presentation and the presentation of the objectors.

Resolved

That application 09/00749/CDC is approved subject to the end of the twenty one day consultation period and the following conditions:

1. SC 1.4A (RC2) [Full permission: Duration limit (3 years)]

2. That details of the position and number of market stalls shall be submitted to and approved in writing by the Local Planning Authority prior to the commencement of the development.

Report of the Head of Development Control and Major Developments

Summary

To inform Members of the proposed improvements to the railway line between Bicester and Oxford as part of the proposals by Chiltern Railways for a new route between Oxford and London, so they are aware of the proposal prior to detailed proposals for the scheme being submitted.

Recommendations

That Members note the report and the response provided by the Executive to the consultation from Chiltern Railways.

The Committee considered a report of the Head of Development Control and Major Developments which updated Members on improvements to the railway line between Bicester and Oxford as part of the proposals by Chiltern Railways for a new route between Oxford and London. The Committee were made aware of the proposal prior to the detailed proposals for the scheme being submitted.

Resolved

That the report is noted.

Report of Head of Development Control and Major Developments

Summary

To seek the confirmation of an unopposed Tree Preservation Order relating to a Lime Trees at Cope Road/Arran Grove, Banbury (copy plan attached as Annex 1).

Recommendation

It is RECOMMENDED that the Committee resolves to confirm the Order without modification.

The Committee considered a report of the Head of Development Control and Major Developments seeking confirmation of an unopposed Tree Preservation Order relating to Lime Trees at Cope Road/Arran Grove, Banbury.

Resolved

That the Order is confirmed without modification.

Report of the Head of Development Control and Major Developments

Summary

This is a standard report item the aim of which is to keep Members informed upon applications which they have authorised decisions upon subject to various requirements which must be complied with prior to the issue of decisions.

Recommendation

It is RECOMMENDED that the Committee resolve to accept this position statement.

The Committee considered a report of the Head of Development Control and Major Developments updating Members on decisions which were subject to various requirements.

Resolved

That the position statement is accepted.

Report of the Head of Development Control and Major Developments

Summary

This is a standard report item, the aim of which is to keep Members informed upon applications which have been determined by the Council, where new appeals have been lodged, Public Inquiries/Hearings scheduled or appeal results received.

Recommendation

It is RECOMMENDED that the Committee resolves to accept this position statement.

The Committee considered a report of the Head of Development Control and Major Developments which updated Members on applications where new appeals had been lodged, public inquiries/Hearings scheduled or appeal results received.

Resolved

That the position statement is accepted.