Agenda, decisions and minutes

10.      Phase 2 SW Bicester Kingsmere Parcel R East of Ludlow Road Bicester.

Councillor Les Sibley, Other Registerable Interest, as a member of Bicester Town Council which had been consulted on the application.

11.       Hanwell Fields Community Centre Rotary Way Banbury Oxfordshire OX16 1ER.

Councillor Becky Clarke MBE, Other Registerable Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Chris Brant, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

Councillor David Hingley, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

Councillor Dr Kerrie Thornhill, Other Registerable Interest, as a member of Banbury Town Council which had been consulted on the application.

Councillor Jean Conway, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

Councillor Lesley McLean, Other Registerable Interest, as a member of the Executive and would leave the meeting for the duration of the item.

Councillor Rebecca Biegel, Other Registerable Interest, as a member of Banbury Town Council which had been consulted on the application.

The Chair to report on any requests to address the meeting.

Please note that the deadline for requests to address the meeting is noon on the working day before the meeting. Addresses can be made virtually or in person.

The Chair advised that requests to address the meeting would be dealt with at each item.

To confirm as a correct record the Minutes of the meeting of the Committee held on 3 July 2025.

Subject to the correction of incorrect Councillor names listed at Minute 13 of the 3 July 2025 Minutes, The Minutes of the meeting held on 3 July 2025 were agreed as a correct record and signed by the Chair.

To receive communications from the Chair.

(1)  The Chair requested Members remain in their seats for the presentation and discussion of items. Comfort breaks would be taken roughly every two hours as far as practicable. 

(2)  The Chair reminded Members that should they leave the room during an item for whatever reason, as per the Constitution, it was recommended that they refrain from speaking or voting on the item.

(3)  The Chair reminded Members that there would be a special meeting of the Planning Committee on 14 August, at 4pm. Any apologies and substitutes should be notified to the Democratic and Elections team as soon as practicable before the meeting.

(4)  The Chair explained that only registered speakers could address the meeting, and the members of the public should refrain from calling out.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There were no items of urgent business.

The Committee to consider requests for and proposed pre-committee site visits.

Any requests or recommendations for site visits will be published with the written update.

There were no proposed pre-committee site visits.

Approved in line with the officer recommendation, subject to no objections from Nature Space and Ecology, additional enhancements to pedestrian safety, conditions (and any amendments as deemed necessary) and section 106 agreement, details to be set out in the Minutes.

The Committee considered application 24/03399/OUT, an outline planning application, together with associated access off Bloxham Road (all other matters reserved), for up to 50 homes (Use Class C3) together with associated infrastructure, open space and landscaping; and retained agricultural field at Land West Of The Old Piggeries Bloxham Road Milcombe for Neptune Land Promotion Ltd, Mr I Smith, Mrs L Smit.

Myra Peters, on behalf of Milcombe Parish Council, addressed the Committee in objection to the application.    

Arron Twamley, agent for the applicant, addressed the Committee in support of the application. 

It was proposed by Councillor Rogers and seconded by Councillor Webb that application 24/03399/OUT be refused against officer recommendation, as it would cause undue visual harm to the local area, as well poor effective use of land proposed within the scheme.

The proposal was debated and on being put to the vote the motion was lost and therefore fell. 

It was proposed by Councillor Watkins and seconded by Councillor Conway that application 24/03399/OUT be approved, in line with the officer recommendation.

In reaching its decision the Committee considered the officer’s report and presentation, public speakers and the written updates.      

Resolved   

That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission for application 24/03399/OUT subject to –

(1)         No objections from nature space and ecology

(2)         The entering into a s106 to include the contributions and infrastructure as set out below (and any amendments to those obligations as deemed necessary); and

1.    Provision of 35% affordable housing on site

2.    Payment of a financial contribution towards off outdoor site sports and recreation provision in the locality of £2,017.03 per dwelling (index linked)

3.    Payment of a financial contribution towards off indoor site sports and recreation provision in the locality of £40 238.40 (index linked)

4.    Payment of a financial contribution towards the provision of Household Waste Recycling Centres of £5 094 (index linked)

5.    On-site provision of an equipped Local Area of Play and payment of a financial contribution to be confirmed (index linked) towards maintenance or other management provisions thereof

6.    Payment of a financial contribution towards the maintenance of on-site Open Space

7.    Payment of a financial contribution towards community hall facilities of £64, 824 (index linked)

8.    Provision of a Habitat Management and Monitoring Plan (including funding) to secure long-term biodiversity net gain

9.    Payment of a financial contribution towards public transport provision of £56 650 (index linked)

10.  Payment of transport infrastructure (if not dealt with the S278) contribution £20 944

11.  Payment of Traffic Regulations Order contribution: £4 224 (Index linked)

12.  Payment of a financial contribution towards improvements to Public Rights of Way in the vicinity of the site of £35 000 (index linked)

13.  Payment of a financial contribution towards Primary education needs in the locality £472 074 (index linked)

14.  Payment of a financial contribution towards Secondary education needs in the locality £410 076 (index linked)

15.  Payment of a financial  ...  view the full minutes text for item 34.

Approved in line with officer recommendation, subject to conditions (and any amendments as deemed necessary) and completion of a S106 legal agreement, details to be set out in the minutes.

The Committee considered application 24/01885/F for the development of 19 dwellings at the Land to the Rear of Mole End Main Street Great Bourton for Talbot Homes.   

Duncan Vercoe, agent for the applicant, addressed the Committee in support of the application. 

It was proposed by Councillor Watkins and seconded by Councillor Chapman that application 24/01885/F be approved, in line with the officer recommendation.

In reaching its decision the Committee considered the officer’s report, presentation, and public speakers.

Resolved 

That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission, subject to the conditions set out below (and any amendments to those conditions as deemed necessary) and the completion of a planning obligation under section 106 of the town and country planning act 1990, as substituted by the planning and compensation act 1991, to secure the following (and any amendments as deemed necessary):  

a.   Provision of 7 affordable dwellings on site 

b.   Payment of a financial contribution (index linked) towards Community Hall facilities (£20,948.08), Outdoor sport provision (£38,323.57), Indoor sport provision (£15,290.59) and Public realm/art (£4,256.00) 

c.   Payment of a financial contribution towards public transport provision (50,000.00) (index linked) 

d.   S278 Agreement for carrying out works within the public highway 

e.   Payment of the Council’s and Oxfordshire County Council’s monitoring costs to be confirmed 

f.     Payment of a financial contribution of £16,416 (index linked) towards primary care.? 

CONDITIONS 

Time Limit 

1.     The development to which this permission relates shall be begun not later than the expiration of 18 months beginning with the date of this permission. 

Reason - To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004. 

Compliance with Plans 

2.     Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the form and the following approved plans: 

5674 001 P0, 002 P0, 003 P13, 004 P9, 005 P8, 006 P6, 007 P5, 008 P5, 010 P6, 011 P6, 012 P2, 013 P6, 014 P8, 015 P6, 016 P1 and SK01 P2. 

Reason – For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework. 

CONDITIONS TO BE DISCHARGED PRIOR TO COMMENCING DEVELOPMENT 

3.     No development shall commence unless and until a Construction Environment Management Plan (CEMP), which shall include details of the measures to be taken to ensure construction works do not adversely affect residential or other sensitive properties on, adjacent to or surrounding the site together with details of the consultation and communication to be carried out with the occupiers of those properties, has been submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with approved CEMP. 

Reason - To ensure the environment is protected  ...  view the full minutes text for item 35.

Approved in line with officer recommendation, subject to conditions (and any amendments as deemed necessary) and completion of a S106 legal agreement, details to be set out in the minutes.

The Committee considered application 23/03073/HYBRID, a hybrid application for the construction of an 82-apartment affordable extra care home (C3 use class) with associated open space / green infrastructure, landscaping, car / cycle parking, service infrastructure (drainage, highways, lighting), engineering operations, creation of new vehicular access and re-instatement of existing access to footpath, and in OUTLINE, the construction of up to 14 residential (C3 use class) dwellings with associated landscaping, service infrastructure (highways, drainage, lighting) at Phase 2 SW Bicester Kingsmere Parcel R East of Ludlow Road Bicester for PHL Ltd & Countryside Properties (Bicester) Ltd.

Sarah R Smith, agent for the applicant, addressed the Committee in support of the application. 

It was proposed by Councillor Pruden and seconded by Councillor Sibley that application 23/03073/HYBRID be approved, in line with the officer recommendation.

In reaching its decision the Committee considered the officer’s report, presentation, and public speakers.

Resolved 

That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission for application 23/03073/HYBRID subject to –

a.     The conditions set out below (and any amendments to those conditions as deemed necessary) and  

b.     The completion of a planning obligation under section 106 of the town and country planning act 1990, as substituted by the planning and compensation act 1991, to secure the following (and any amendments as deemed necessary): 

A)    provision of 30% (4 units) affordable housing on the outline site 

B)    payment of a financial contribution towards off site sports and recreation provision in the locality of £28,238.42 residential and £59,166.25 extra care, plus £11,266.75 residential and £23,606.52 extra care indoor sports (index linked) 

C)   payment of a financial contribution towards the provision of refuse/recycling bins for the development of £1,554.00 for residential and £1,258.70 for extra care (index linked) OCC waste and recycling centre £1,315.00.  

D)   OCC Middleton Stoney cycle network contribution for residential of £14,000 

F)    payment of a financial contribution towards primary health care provision serving the residential development of £12,096.00 and £44,352.00 extra care (index linked) 

G)   OCC travel plan monitoring for extra care £3,110.00 

H)   payment of the district council’s monitoring costs of £5,000. 

I)     OCC Monitoring fee (tbc)

CONDITIONS 

FULL APPLICATION – Extra Care 

Time Limit 

1.     The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission. 

Reason - To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004. 

2.     That prior to first occupation of the extra care facility hereby approved, a Car Parking Management Plan shall be submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved scheme. 

Reason: In the interests of highway and pedestrian safety and to accord with Government guidance within the National Planning Policy Framework. 

3.     Prior to the first occupation of the  ...  view the full minutes text for item 36.

Approved in line with officer recommendation, subject to conditions (and any amendments as deemed necessary), details to be set out in the minutes.

The Committee considered application 25/01191/CDC for the insertion of 3 new windows, enlargement of a fire escape door opening and insertion of glazed door with sidelights, addition of rear escape gate in courtyard and rear escape steps with handrails and associated internal changes to increase capacity at Hanwell Fields Community Centre, Rotary Way, Banbury, Oxfordshire, OX16 1ER for Cherwell District Council.

It was proposed by Councillor Thornhill and seconded by Councillor Watkins that application 25/01191/CDC be approved, in line with the officer recommendation.

In reaching its decision the Committee considered the officer’s report and presentation.

Resolved   

That, in line with the officer’s recommendation, authority be delegated to the Assistant Director for Planning and Development to grant permission for application 25/01191/CDC subject to - 

Time Limit 

1.    The development to which this permission relates shall be begun not later than the expiration of three years beginning with the date of this permission. 

Reason - To comply with the provisions of Section 91 of the Town and Country Planning Act 1990, as amended by Section 51 of the Planning and Compulsory Purchase Act 2004. 

Compliance with Plans 

2.    Except where otherwise stipulated by conditions attached to this permission, the development shall be carried out strictly in accordance with the application form, Site Location Plan (dwg no 06425-101) and following approved plans and documents: 06425-106 (Proposed Elevations), Proposed Floor Plans (06425-105) and Design/Access/Planning/Ecology Statement. 

Reason – For the avoidance of doubt, to ensure that the development is carried out only as approved by the Local Planning Authority and comply with Government guidance contained within the National Planning Policy Framework. 

Report of Assistant Director Planning and Development

Purpose of report

To keep Members informed about planning appeal progress including decisions received and the scheduling of public inquiries and hearings for new and current appeals.

Recommendations

The Planning Committee resolves:

1.1         To note the position on planning appeals contained within the report.

Resolved 

(1)      That the position statement be accepted.

The Assistant Director Planning and Development submitted a report which informed Members about planning appeal progress including decisions received and the scheduling of public inquiries and hearings for new and current appeals.

Resolved

(1)          That the position statement be accepted.