Agenda and decisions

To confirm as a correct record the Minutes of the meeting held on 7 October 2025.

To receive communications from the Chair.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Report of Assistant Director Environmental Services and Interim Executive Director Neighbourhood Services

Purpose of report

This report sets out the possible options for the Kerbside glass collection, a new requirement driven by the Environment Act. It provides the necessary details to enable an informed decision.

Recommendations

The Executive resolves:

1.1           To support the proposed changes to the service, introducing kerbside glass collections from January 2026.

1.2           To note the potential impacts of the Environment Act on the waste collection service and that a further report on other elements of Simpler Recycling will come forward soon.

Resolved

(1)            That the proposed changes to the waste collection service, introducing kerbside glass collections from January 2026 be supported.

(2)            That the potential impacts of the Environment Act on the waste collection service and that a further report on other elements of Simpler Recycling will come forward soon be noted.

Report of Assistant Director Finance (S151 Officer)

Purpose of report

To report to Executive the council’s forecast yearend financial, performance and risk position as of the end of Quarter 2 2025.

Recommendations

The Executive resolves:

1.1           To consider and note the contents of the council’s finance, performance, and risk management report as at Quarter 2.

1.2           To approve the reprofiling of projects in the capital programme as set out in Appendix 1. 

1.3           To approve £0.040m of Rural England Prosperity Funding for the enhancement of Park Hill Recreation Ground in Kidlington.

1.4           To approve the transfer of Extended Producer Reliability grant (£1.4m) to sit within Environmental Services from Executive Matters (This report has been drafted on the assumption that this has been actioned).

1.5           To approve the virement of £85k from Health & Wellbeing (this budget was originally intended for the heating hardship fund, however, the Government re-instated the winter fuel allowance national scheme, so this is no longer required) to Environmental Services for the Councils contribution to the Oxfordshire Waste & Environmental Services Programme.

1.6           To approve the proposed write offs as set out in exempt Appendix 8.

Resolved

(1)            That the council’s finance, performance, and risk management report as at Quarter 2 be noted.

(2)            That the reprofiling of projects in the capital programme (Appendix 1 to the report) be approved. 

(3)            That £0.040m of Rural England Prosperity Funding for the enhancement of Park Hill Recreation Ground in Kidlington be approved.

(4)            That the transfer of Extended Producer Reliability grant (£1.4m) to sit within Environmental Services from Executive Matters be approved.

(5)            That the virement of £85k from Health & Wellbeing (this budget was originally intended for the heating hardship fund, however, the Government re-instated the winter fuel allowance national scheme, so this is no longer required) to Environmental Services for the Councils contribution to the Oxfordshire Waste & Environmental Services Programme be approved.

(Recommendation 1.6 withdrawn)

The following items contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider them in private or in public. In making the decision, Members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

No representations have been received from the public requesting that these items be considered in public.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraphs 3 and/or 5 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Exempt appendix withdrawn

Exempt report of Interim Executive Director Neighbourhood Services and Assistant Director Property

Resolved

(1)            As set out in the exempt decision notice.

Exempt report of Executive Director for Place and Regeneration

(Exempt Appendix 2 to follow)

Resolved

(1)            As set out in the exempt decision notice.