Agenda and decisions

To confirm as a correct record the Minutes of the meeting held on 7 April 2025.

To receive communications from the Chair.

Report of Assistant Director Planning and Development

Purpose of report

To present a Housing Delivery Action Plan (HDAP) and seek agreement to the actions to improve Cherwell’s five year housing land supply position.

Recommendations

That, subject to the consideration of any comments from the Overview and Scrutiny Committee, the Executive resolves:

1.1           To approve the Housing Delivery Action Plan for publication and to invite comment.

1.2           To instruct officers to keep the Housing Delivery Action Plan under review, having regard to comments received, and to make any necessary changes in consultation with the Portfolio Holder for Planning and Development Management.

1.3           To instruct officers to present a comprehensive review of the five year housing land supply position to the Executive, should there be evidence of a significant change.

Resolved

(1)            That, having had regard to the feedback from the Overview and Scrutiny Committee, the Housing Delivery Action Plan be approved for publication.

(2)            That officers be instructed to keep the Housing Delivery Action Plan under review, having regard to comments received, and to make any necessary changes in consultation with the Portfolio Holder for Planning and Development Management.

(3)            That officers be instructed to present a comprehensive review of the five year housing land supply position to the Executive, should there be evidence of a significant change.

Report of Corporate Director Communities

Purpose of report

This report provides an update on the work in progress in relation to the Banbury area following the publication of the Banbury 2050 report; and includes the emerging Banbury Area Priority Plan (APP) as part of the developing Area Oversight Framework. 

The Banbury APP is a compilation of the Banbury 2050 vision engagement findings and recommendations, whilst also including the priority plans currently under development at Oxfordshire County Council (OCC), with the aim to share one APP for the area.

Recommendations

The Executive resolves:

1.1     To note the update.

Resolved

(1)            That the update be noted.

Report of Assistant Director Wellbeing and Housing

Purpose of report

To seek approval for the new Housing Civil Penalties Policy.

Recommendations

The Executive resolves:

1.1           To approve the new Housing Civil Penalties Policy.

1.2           By doing so, approving the changes to the reviewed Housing Standards Enforcement Policy as outlined within the report.

Resolved

(1)            That the new Housing Civil Penalties Policy be approved.

(2)            That changes to the reviewed Housing Standards Enforcement Policy be approved.

Report of Climate Change Programme Manager

Purpose of report

To provide an update to the Executive on the funding attached to the Public Sector Decarbonisation Scheme (PSDS), allocate resources and implement the delivery of the associated building decarbonisation works in line with the Council's Strategic Priorities and carbon emissions reduction to achieve CDC’s Carbon Net Zero 2030 target.

Recommendations

The Executive resolves:

1.1           To proceed with the implementation of grant funding of £ 1,099,862 from the Public Sector Decarbonisation Scheme (PSDS) 4 as awarded by Salix Finance.

1.2           To approve an increase in the capital programme of £1,099,862 in line with the level of grant award, profiled in line with the timetable for receipt of the grant.

1.3           To reprofile the Net Zero Capital Projects budget to meet the match funding contribution of £350,911.40 and a further £210,000 to support deliver of the PSDS programme to fund:

1.3.1     Property team capacity and budget resource (personnel and funding) to manage procurement, contracts, installation oversight, and maintenance.

1.3.2     Capacity and budget resource (personnel and funding) to address

outstanding rectification works from the previous PSDS-funded projects.

1.4           To note the financial implications associated with this report, including that the profile of grant receipts is not flexible and so any slippage in the project will result in a risk that the council’s contribution to the scheme increases.

Resolved

(1)            That it be agreed to proceed with the implementation of grant funding of £ 1,099,862 from the Public Sector Decarbonisation Scheme (PSDS) 4 as awarded by Salix Finance.

(2)            That an increase in the capital programme of £1,099,862 in line with the level of grant award, profiled in line with the timetable for receipt of the grant, be approved.

(3)            That the Net Zero Capital Projects budget be reprofiled to meet the match funding contribution of £350,911.40 and a further £210,000 to support deliver of the PSDS programme to fund:

·       Property team capacity and budget resource (personnel and funding) to manage procurement, contracts, installation oversight, and maintenance.

·       Capacity and budget resource (personnel and funding) to address

outstanding rectification works from the previous PSDS-funded projects.

(4)            That the financial implications associated with the acceptance of the Public Sector Decarbonization Scheme 4 Grant, including that the profile of grant receipts is not flexible and so any slippage in the project will result in a risk that the council’s contribution to the scheme increases, be noted.

Assistant Director of Finance (S151 Officer)and Assistant Director – Customer Focus

Purpose of report

To report to Executive the council’s financial position and performance at the end of Year 2024-25.  

Recommendations

The Executive resolves:

1.1           To consider and note the contents of the council’s financial and performance report at the End of Year 2024-25.

1.2           To approve the reprofiling of capital projects beyond 2024/25 (section 4.2.3 and Appendix 1) and the subsequent update to the programme budget for this financial year 2025/26. 

1.3           To approve the reserve movements in Appendix 5. 

1.4           To note outturn for 2024/2025 which is a surplus of (£0.162m) after the proposed contributions to reserves of £2.020m

(Please note that there is no appendix 6 to this report)

Resolved

(1)            That the council’s financial and performance report at the End of Year 2024-2025 be noted.

(2)            That the reprofiling of capital projects beyond 2024-2025 (section 4.2.3 and Appendix 1) and the subsequent update to the programme budget for this financial year 2025-2026 be approved. 

(3)            That the reserve movements (Appendix 5 to the report) be approved.

(4)            That the outturn for 2024-2025, which is a surplus of (£0.162m) after the proposed contributions to reserves of £2.020m, be noted.

Report of Assistant Director Law and Governance

Purpose of report

To appoint representatives to Partnerships, Outside Bodies, where these are executive functions, Member Champions and the Shareholder Committee, for the municipal year 2025/2026.

Recommendations

The Executive resolves:

1.1     To make appointments to partnerships, outside bodies, the Shareholder Committee, Member Champions and advisory groups for the 2025/2026 municipal year as set out in Appendix 1 to this report.

1.2     To delegate authority to the Assistant Director Law and Governance, in consultation with the Leader of the Council, to appoint Members to any outstanding vacancies and make changes to appointments, including new appointments, as may be required for the 2025/2026 Municipal Year.

1.3     To remind appointed members to update their Register of Interests as may be required, to reflect these appointments.

Resolved

(1)          That appointments to partnerships, outside bodies, the Shareholder Committee, Member Champions and advisory groups for the 2025/2026 municipal year be made as set out in Appendix 1 to the report.

(2)          That authority be delegated to the Assistant Director Law and Governance, in consultation with the Leader of the Council, to appoint Members to any outstanding vacancies and make changes to appointments, including new appointments, as may be required for the 2025/2026 Municipal Year.

(3)          That appointed Members be reminded to update their Register of Interests as may be required, to reflect these appointments.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.