Agenda and decisions


Accounts, Audit and Risk Committee - Wednesday 17 March 2021 6.30 pm

Venue: Virtual meeting

Contact: Sharon Hickson, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221554

Media

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

4.

Minutes pdf icon PDF 206 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 20 January 2021.

Additional documents:

5.

Chairman's Announcements

To receive communications from the Chairman.

Additional documents:

6.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

7.

Monthly Performance, Risk and Finance Monitoring Report - January 2021 pdf icon PDF 962 KB

Report of Director of Finance, and Head of Insight and Corporate Programmes

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of January 2021. The Committee will focus on the risk elements of the report.

Recommendations

            

The meeting is recommended:

 

1.1       To note the Risk aspects of the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)          That the risk aspects of the monthly Performance, Risk and Finance Monitoring Report be noted

8.

Housing Benefit and Council Tax Reduction Risk Based Verification pdf icon PDF 272 KB

Report of Director of Finance

 

Purpose of report

 

To provide members with an update on the Risk Based Verification (RBV) module including any impacts on the service and to seek approval for the RBV Policy for 2021-2022.

 

Recommendations

 

The meeting is recommended:

 

 1.1        To note the contents of this report.

 

1.2     To approve the Risk Based Verification (RBV) policy for the financial year 2021-2022.

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the report be noted.

 

(2)          That having given due consideration the Risk Based Verification policy  for the financial year 2021-2022 be approved

 

 

9.

Internal Audit Progress Report 2020/21 pdf icon PDF 279 KB

Report of the Director of Finance

 

Purpose of report

 

The report presents the Internal Audit Progress report for 2020/21

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the progress with the 2020/21 Internal Audit Plan and the outcome of the completed audits.

Additional documents:

Decision:

Resolved

 

(1)          That the progress with the 2020/21 Internal Audit Plan and the outcome of the completed audits be noted.

10.

External Audit Update pdf icon PDF 360 KB

Verbal Update by the Director of Finance.

Additional documents:

Decision:

Resolved

 

(1)          That the  Statement of Accounts 2019/20 with the changes in the annex to the Minutes (as set out in the Minute Book) already added, be endorsed, and once the final audit opinion is received the Director Finance (S151 Officer), in consultation with the Chair of the Accounts, Audit and Risk Committee (or Vice Chair in case the Chairman is unavailable) be authorised to sign the accounts and it be noted that if any material changes to the accounts are required, then an additional committee meeting would be convened to consider the changes.

 

(2)          That it be agreed that the Director of Finance, in consultation with the Chair of the Committee (or Vice Chair in their absence), can make any further changes to the letters of representation that may arise during completion of the audit..

11.

Treasury Management Report - Q3 2020-21 pdf icon PDF 498 KB

Report of the Director of Finance

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2020-21 as required by the Treasury Management Code of Practice.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of the Quarter 3 2020/21  Treasury Management Report.

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the Quarter 3 2020/21 Treasury Management Report be noted.

12.

Changes to Accounts, Audit & Risk Committee Terms of Reference pdf icon PDF 210 KB

Report of the Director of Law & Governance and Monitoring Officer

 

Purpose of report

 

The report recommends changes to the terms of reference for the Accounts, Audit & Risk Committee.

 

Recommendations

            

The meeting is recommended:

 

1.1       To agree the proposed terms of reference for the Accounts, Audit & Risk Committee, as set out at Appendix 1 to this report.

Additional documents:

Decision:

Resolved

 

(1)          That having given due consideration,  the new Terms of Reference for Audit & Risk Committee, as set out in the annex to the Minutes (as set out on the Minutes Book)  be endorsed and recommended to full Council for approval.

13.

Draft Annual Report of Accounts, Audit and Risk pdf icon PDF 356 KB

Report of the Director of Finance

 

Purpose of report

 

The report presents the draft report of the Accounts, Audit & Risk Committee.

 

Recommendations

            

The meeting is recommended:

 

1.1       To review the draft report, agree any amendments and finalise in preparation for presentation to Council by the Chairman of the Accounts, Audit & Risk Committee.

 

Additional documents:

Decision:

Resolved

 

(1)          That the draft Annual Report of the Accounts, Audit and Risk Committee be endorsed and it be agreed that the Director of Finance, in consultation with the Chair of the Committee (or Deputy Chair in their absence), can make any further amendments and finalise the Annual Report of the Accounts Audit and Risk Committee for presentation at full Council

14.

Work Programme pdf icon PDF 182 KB

To consider and review the Work Programme.

Additional documents:

Decision:

Resolved

 

(1)          That the work programme be noted.