Agenda and decisions


Overview and Scrutiny Committee - Wednesday 14 July 2021 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Emma Faulkner / Lesley Farrell, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221953 / 01295 221591

Media

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. 

 

Additional documents:

3.

Appointment of Chairman for the remainder of the 2021-2022 Municipal Year

Additional documents:

Decision:

Resolved

 

(1)       That Councillor Tom Wallis be appointed Chairman of the Committee for the remainder of the 2021-2022 Municipal Year.

4.

Appointment of Vice-Chairman for the remainder of the 2021-2022 Municipal Year (if required)

In the event that the current Vice-Chairman of the Committee is elected Chairman, a new Vice-Chairman will also be required.

Additional documents:

Decision:

Resolved

 

(1)       That Councillor Doug Webb be appointed Vice-Chairman of the Committee for the remainder of the 2021-2022 Municipal Year.

5.

Minutes pdf icon PDF 220 KB

To confirm as correct records the minutes of the meetings held on 16 March 2021 and 19 May 2021.

 

Additional documents:

Decision:

Resolved

 

(1)       That the Minutes of the meetings of the Committee held on 16 March and 19 May 2021 be confirmed as correct records and signed by the Chairman.

6.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

7.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

8.

Monthly Performance, Risk and Finance Monitoring Report pdf icon PDF 978 KB

Report of Director of Finance and Head of Insight and Corporate Programmes

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring positions as at the end of March 2021.

Recommendations

            

The meeting is recommended:

 

1.1          To note the Performance aspects of the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)       That the performance aspects of the monthly Performance, Risk and Finance Monitoring report be noted.

9.

The Oxfordshire Plan Regulation 18 Part 2 Consultation Document pdf icon PDF 231 KB

Report of Assistant Director – Planning and Development

 

This report is public.

 

***Please note, due to the number and size of the appendices to this report, it has been published as a series of separate supplements***

 

Purpose of report

 

To present a draft Executive report recommending the approval of the Oxfordshire Plan consultation document which sets out a range of planning policy options and a series of spatial strategy options for Oxfordshire. 

 

When complete the Oxfordshire Plan will provide a high-level spatial planning framework for Oxfordshire up to 2050 and will be a statutory Local Plan.  The Plan aims to be transformational and occupies new policy areas, such as on climate change, environmental betterment, health impacts and zero carbon transport.   It has now reached the Regulation 18 part 2 stage.

 

Recommendations

 

1.     To consider the draft Executive report and the Regulation 18 (Part 2) consultation document for public consultation as attached.

 

2.     That any observations agreed by the Committee be reported to the Executive.

 

Additional documents:

Decision:

Resolved

 

(1)       That the draft Executive report and the Regulation 18 (Part 2) consultation document for public consultation be noted

 

(2)       That the following observations of the Overview and Scrutiny Committee be reported to the Executive:

 

a.      A feeling of discontent amongst the Committee regarding the volume of information relating to the consultation, and the length of time Members had to go through it (acknowledging that it was within statutory legal timescales for agenda publication but not ideal). The Committee felt unable to sufficiently scrutinise the documentation in the available time. 

 

b.      A request for a clear communications strategy, and for progress updates and further involvement of both the Overview and Scrutiny Committee specifically, and more general briefings for all Members during the course of work on the plan following the Regulation 18 consultation

 

c.      A request for an understanding as to how the plan will address the estimated annual cost to the economy in relation to Mental Health, as detailed in the table in paragraph 248 of the consultation document (Committee supplement part 1, page 87).

 

d.      A request for the later stages of the Plan process to focus on the Affordable Homes aspect, specifically social housing and social rented housing, acknowledging the explanation from the Assistant Director – Planning and Development that in planning terms ‘affordable’ does include social rented housing.

 

e.      A request for clarity regarding how the preferred and alternative options will be presented in the final consultation document, to avoid possible confusion for those reading it.

 

f.        In relation to Policy Option 01: Sustainable Design and Construction, the removal of caveats such as ‘this policy would be subject to viability and deliverability testing’ (Committee supplement part 1, page 52) as they could be used as ‘get outs’ by land owners/developers later in the plan process

 

g.      Concerns around the Oxfordshire Growth Needs Assessment documents and the accuracy of the figures

 

h.      Natural growth is not referred to through the document, trajectory graphs provided are all straight lines and do not seem to take account for natural growth to decrease as well as increase.

 

i.        Within Policy Option 10 – Green Belt (Paragraph 258, Committee supplement 1 page 89),  National Planning Policy Framework guidelines are frequently referred to but the messages are mixed. In some cases there seems to be a suggestion of making it easier to build on Green Belt, and in others discussion is around enhancing Green Belt. 

10.

Work Programme 2021-22 pdf icon PDF 250 KB

Democratic and Elections Officers will go through the list of subjects raised at previous Committee meetings and at the informal session held on 30 June 2021 (appendix 1), and provide updates.

 

To receive an update on items previously considered by the Committee (appendix 2).

 

The Committee to consider the indicative work programme for 2021-2022 (appendix 3).

Additional documents:

Decision:

Resolved

 

(1)       That the verbal updates regarding suggested topics for scrutiny be noted.

 

(2)       That the Management Companies subject be removed from the topic sheet.

 

(3)       That the update on items previously submitted to Overview and Scrutiny be noted.

 

(4)       That the indicative work programme for 2021-2022 be noted.