Agenda and decisions

The Chair to report on any requests to submit petitions or to address the meeting.

To confirm as a correct record the Minutes of the meeting held on 7 April 2026.

To receive communications from the Chair.

The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Report of Assistant Director Planning

Purpose of report

To inform the Executive of the recommendation to proceed with a targeted non?immediate Article 4 Direction restricting temporary use permitted development rights, and to set out the legal and procedural steps required for the Direction to be made and confirmed.

Recommendations

The Executive resolves:

1.1         To agree to make the following non?immediate Article 4 Direction under Article 4 of the Town and Country Planning (General Permitted Development) (England) Order 2015.

1.2         To authorise the Assistant Director Planning, in consultation with the Deputy Leader - Planning and Enforcement, to finalise the wording of the Article 4 Direction and to undertake all necessary procedural steps to give effect to the Direction, including issuing the Direction, undertaking statutory consultation, notifying the Secretary of State, and reporting back to the Executive for confirmation following consideration of representations.

1.3         To note the process for making, consulting upon and confirming an Article 4 Direction, including notification to the Secretary of State and consideration of representations prior to confirmation.

Resolved

(1)            That it be agreed to make the following non?immediate Article 4 Direction under Article 4 of the Town and Country Planning (General Permitted Development) (England) Order 2015.

(2)            That the Assistant Director Planning, in consultation with the Deputy Leader - Planning and Enforcement, be authorised to finalise the wording of the Article 4 Direction and to undertake all necessary procedural steps to give effect to the Direction, including issuing the Direction, undertaking statutory consultation, notifying the Secretary of State, and reporting back to the Executive for confirmation following consideration of representations.

(3)            That the process for making, consulting upon and confirming an Article 4 Direction, including notification to the Secretary of State and consideration of representations prior to confirmation be noted.

Report of Assistant Director Planning

Purpose of report

To consider the Examiner’s report on the draft Modified Bloxham Neighbourhood Plan (the Draft Neighbourhood Plan”) to determine whether the Draft Neighbourhood Plan, incorporating modifications should proceed to referendum.

Recommendations

The Executive resolves:

1.1         To approve all the Examiner’s recommendations and modifications (Appendices 1 and 2) to enable the Neighbourhood Plan, incorporating the recommended modifications (Appendix 3), to proceed to a referendum.

1.2         To authorise the issue of a ‘decision statement’ confirming the Executive’s decision including that the Neighbourhood Plan will now proceed to a referendum.

1.3         To authorise the Assistant Director Planning to make any minor presentational changes and corrections necessary to ready the Neighbourhood Plan for referendum.

Resolved

(1)            That all the Examiner’s recommendations and modifications to enable the Neighbourhood Plan, incorporating the recommended modifications be approved to proceed to a referendum.

(2)            That the issue of a ‘decision statement’ confirming the Executive’s decision including that the Neighbourhood Plan will now proceed to a referendum be authorised.

(3)            That the Assistant Director Planning be authorised to make any minor presentational changes and corrections necessary to ready the Neighbourhood Plan for referendum.

Report of Executive Director Neighbourhood Services

Purpose of report

The report outlines the response to the motion submitted to Full Council in March 2026 calling for a campaign to “Keep Cherwell Tidy”.

As the motion fell within the remit of the Executive powers, it was referred to the Executive.

Recommendations

The Executive resolves:

1.1         To note the response.

1.2         To endorse the extensive efforts already underway to keep Cherwell tidy.

1.3         To endorse development of a series of campaigns throughout the year on keeping communities tidy, rather than a single campaign in March. This will better reflect the different needs of rural environments throughout the year.

Resolved

(1)            That the response to the motion be noted.

(2)            That the extensive efforts already underway to keep Cherwell tidy be endorsed.

(3)            That  the development of a series of campaigns throughout the year on keeping communities tidy, rather than a single campaign in March, which will better reflect the different needs of rural environments throughout the year be endorsed.

Report of Executive Director Neighbourhood Services

Purpose of report

The report outlines the response to the motion submitted to Full Council in March 2026 requesting clarity on any consultation on changes to our waste collection service.

As the motion fell within the remit of the Executive powers, it was referred to the Executive.

Recommendations

The Executive resolves:

1.1         To note the response and endorse the commitment to extensive consultation on any proposed changes.

1.2         To note there is no decision to proceed with three weekly collections, and this response outlines how any consultation on any proposed significant changes to the service would be conducted in the future.

Resolved

(1)            That the response to the motion be noted and the commitment to extensive consultation on any proposed changes be endorsed.

(2)            That it be noted that there is no decision to proceed with three weekly collections, and this response outlines how any consultation on any proposed significant changes to the service would be conducted in the future.

Report of Head of Regulatory Services and Community Safety

Purpose of report

A consultation was undertaken on a proposal to apply a variation to the current Public Spaces Protection Order (PSPO) for Banbury town centre. This paper provides the Executive with the background to the variation, a summary of the consultation undertaken and the feedback from key stakeholders and details of the change to the scope of the order. The paper provides the executive with the opportunity to decide whether to proceed with the proposed variation to the PSPO.

Recommendations

The Executive resolves:

1.1         To consider and agree to the introduction of the proposed variation to the PSPO for Banbury town centre.

Resolved

(1)            That the introduction of the proposed variation to the Public Spaces Protection Order (PSPO) for Banbury town centre be approved.

Report of Assistant Director Wellbeing and Housing

Purpose of report

To seek approval for the new Housing Civil Penalties Policy.

Recommendations

The Executive resolves:

1.1         To approve the new Housing Civil Penalties Policy.

Resolved

(1)            That the new Housing Civil Penalties Policy be approved.

Report of Assistant Director Wellbeing and Housing

Purpose of report

To seek approval for the new Housing Enforcement Policy.

Recommendations

The Executive resolves:

1.1         To approve the new Housing Enforcement Policy.

Resolved

(1)            That the new Housing Enforcement Policy be approved.

Report of Assistant Director Property

Purpose of report

To seek Executive approval to delegate authority to the Assistant Director of Property, in consultation with the Portfolio Holder for Property and Assets, to approve the temporary closure or operational use of Council parking spaces or car park areas in Banbury and Bicester for civic, commemorative and community events.

The proposal relates to the temporary use of parking areas to facilitate the operation of events and does not constitute the provision of free parking for event attendees.

Recommendations

The Executive resolves:

1.1         To delegate authority to the Assistant Director of Property, in consultation with the Portfolio Holder for Property and Assets, to approve the temporary closure or operational use of District Council parking spaces or car park areas in Banbury and Bicester for civic, commemorative and community events where there is a demonstrable public benefit.

1.2         To confirm that commercial or profit-generating events will continue to be subject to the appropriate fees and charges in accordance with the Council’s adopted schedule of fees and charges.

Resolved

(1)            That authority be delegated to the Assistant Director of Property, in consultation with the Portfolio Holder for Property and Assets, to approve the temporary closure or operational use of District Council parking spaces or car park areas in Banbury and Bicester for civic, commemorative and community events where there is a demonstrable public benefit.

(2)            That it be confirmed that commercial or profit-generating events will continue to be subject to the appropriate fees and charges in accordance with the Council’s adopted schedule of fees and charges.

Report of Executive Director Place and Regeneration

Purpose of report

To request an allocation of £250k from the Strategic Development Fund reserve (£400k) to progress economic development and regeneration activity.

Recommendations

The Executive resolves:

1.1         To agree to an allocation from the Strategic Development Fund of £250k to commission:

                 i.             An Economic Plan for Cherwell district

               ii.             A masterplan for Bicester town centre. 

Monies would be spent according to CDC financial and procurement regulations led by the Regeneration & Growth (R&G) service.

1.2         To agree to renew Ambassador status with Experience Oxfordshire (£15k) for 26/27, utilising existing service budgets and to agree to consider allocating funds in future years as part of the budget-setting process.

Resolved

(1)            That an allocation from the Strategic Development Fund of £250k to commission an Economic Plan for Cherwell district and a masterplan for Bicester town centre be agreed and it be noted that monies would be spent according to CDC financial and procurement regulations led by the Regeneration & Growth (R&G) service.

(2)            That it be agreed to renew Ambassador status with Experience Oxfordshire (£15k) for 2026/27, utilising existing service budgets and to agree to consider allocating funds in future years as part of the budget-setting process.

Report of Assistant Director of Finance (S151 Officer) and Head of Chief Executive’s Office

Purpose of report

To report to Executive the council’s year-end financial, performance and risk position as of the end of financial year 2025-26. Further detail can be found in the report and its appendices.

Recommendations

The Executive resolves:

1.1         To consider and note the contents of the council’s finance, performance, and risk management report as at the end of financial year 2025/26.

1.2         To note the capital outturn position and approve the capital reprofiling held in Appendix 1.

1.3         To approve the use of reserves and grant funding detailed in Appendix 5.

1.4         To approve the use of reserves to be released in 2026/27 detailed in Appendix 6.

1.5         To note the balanced outturn position for 2025/26 after the proposed contributions to reserves.

Resolved

(1)            That the council’s finance, performance, and risk management report as at the end of financial year 2025/26 be noted.

(2)            That the capital outturn position be noted and the capital reprofiling (Appendix 1 to the report) be approved.

(3)            That the use of reserves and grant funding detailed in Appendix 5 to the report be approved.

(4)            That the use of reserves to be released in 2026/27 (set out in Appendix 6 to the report) be approved.

(5)            That the balanced outturn position for 2025/26 after the proposed contributions to reserves be noted.

** Please note that the appendix to the report will follow as appointments are being reviewed **

Report of Assistant Director Law and Governance and Monitoring Officer

Purpose of report

To appoint representatives to Partnerships, Outside Bodies, where these are executive functions, Member Champions and the Shareholder Committee, for the municipal year 2026/2027.

Recommendations

The Executive resolves:

1.1         To make appointments to partnerships, outside bodies, the Shareholder Committee, Member Champions and advisory groups for the 2026/2027 municipal year as set out in Appendix 1 to this report.

1.2         To delegate authority to the Assistant Director Law and Governance, in consultation with the Leader of the Council, to appoint Members to any outstanding vacancies and make changes to appointments, including new appointments, as may be required during the 2026/2027 Municipal Year.

1.3         To remind appointed members to update their Register of Interests as may be required, to reflect these appointments.

Resolved

(1)            That appointments to partnerships, outside bodies, the Shareholder Committee, Member Champions and advisory groups for the 2026/2027 municipal year be made as set out in Appendix 1 to the report.

(2)            That authority be delegated to the Assistant Director Law and Governance, in consultation with the Leader of the Council, to appoint Members to any outstanding vacancies and make changes to appointments, including new appointments, as may be required during the 2026/2027 Municipal Year.

(3)            That appointed Members be reminded to update their Register of Interests as may be required, to reflect these appointments.

The following report contains exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972.

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

No representations have been received from the public requesting that this item be considered in public.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Exempt report of Assistant Director Property

Resolved

(1)          As set out in the exempt decision notice.

(2)          As set out in the exempt decision notice.