Decisions

Shipton-on-Cherwell and Thrupp Parish Council has submitted an application for the designation of a Neighbourhood Area for the Parish of Shipton-on-Cherwell and Thrupp in order to prepare a Neighbourhood Development Plan for the Parish and the Council must determine the application.

Resolved

(1)          That the Parish of Shipton-on-Cherwell and Thrupp be designated as a Neighbourhood Area

(2)          That it be determined that the Neighbourhood Area should not be designated as a business area under Section 61(H) of the Town and Country Planning Act 1990 (as amended)

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month

Resolved

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

To agree the Oxfordshire Joint Statutory Spatial Plan’s Statement of Community Involvement 2018 following formal consultation

Resolved

(1)          That the Statement of Community Involvement (“SCI”) as amended following the close of consultation (annex to the Minutes as set out in the Minute Book) be adopted.

(2)          That the amendment to the Local Development Scheme (“LDS”) – revised key milestones for production of the Oxfordshire Plan – be approved.

(3)          That the Regulation 18 (Part 1) Issues Consultation Document for public consultation (annex to the Minutes as set out in the Minute Book) be approved.

(4)          That the Executive Director for Place and Growth (Interim), in agreement with the partner councils equivalent, be authorised to make any necessary minor and presentational changes to the draft Regulation 18 Consultation Document before formal consultation commences.

To consider the final Business Plan, Revenue and Capital Budgets 2019/2020 and the MTFS for recommendation to Council

Resolved

(1)            That, having given due consideration, Full Council be recommended to approve the Business Plan (annex to the Minutes as set out in the Minute Book).

(2)            That the Risk Register (annex to the Minutes as set out in the Minute Book) be noted.

(3)            That, having given due consideration, Full Council be recommended to agree an increase in the level of Council Tax for Cherwell District Council of £5 for 2019/20.

(4)            That, having given due consideration, Full Council be recommended to approved the Medium Term Financial Strategy (MTFS), Revenue Budget 2019/20 and Capital Programme including recommending the growth and savings proposals (annex to the Minutes as set out in the Minute Book).

(5)            That, having given due consideration, Full Council be recommended to approve a minimum level of General Fund reserves of £2m.

(6)            That, having given due consideration, Full Council be recommended to delegate authority to the Chief Finance Officer, in consultation with the Lead Member for Financial Management & Governance, and where appropriate the relevant Director and Lead Member to:

·           Transfer monies to/from earmarked reserves should that become necessary during the financial year.

·           Update prudential indicators in both the Prudential Indicators Report and Treasury Management Strategy Report to Council, for any budget changes that impact on these.

(7)            That, having given due consideration, Full Council be recommended to approve the Fees & Charges (annex to the Minutes as set out in the Minute Book).

(8)            That, having given due consideration, Full Council be recommended to approve the Treasury Management Strategy be approved, including the Prudential Indicators, Minimum Revenue Provision (MRP) Policy and Affordable Borrowing Limit for 2019/20.

(9)            That, having given due consideration, Full Council be recommended to  delegate authority to the Chief Finance Officer to make any technical changes necessary to the papers for the Council meeting of 25 February 2019, including changes related to the finalisation of the national Finance Settlement and any associated changes to Parish Precepts and Council resulting from those changes.

(10)        That the contents of the Section 25 report from the Chief Finance Officer in relation to the robustness of estimates and adequacy of reserves be noted.

The Mid-Cherwell Neighbourhood Plan (submission draft as proposed to be modified) has been examined by an independent examiner. The examiner has produced a report and the Council as the Local Planning Authority is required to consider the report's recommendations; determine whether the Plan, incorporating modifications, should proceed to a referendum; and, confirm the area covered by the referendum.

Resolved

(1)       That the Examiner’s recommendations and modifications (Annexe 1 and 2 to this decision) be approved, to enable the Plan, incorporating the recommended modifications (Annexe 3 to this decision), to proceed to a referendum.

(2)       That the area for the referendum be approved as being the designated Neighbourhood Plan area in accordance with the examiner's recommendations, noting that there will be no extension to the area.

(3)       That the issue of a 'decision statement' confirming the Lead Member’s decision including that the Plan will now proceed to referendum, be authorised.

(4)       That the Assistant Director – Planning and Economy be authorised to make any minor presentational changes and corrections necessary to ready the Plan for referendum.

To consider the adoption of the Rousham, Upper Heyford and Lower Heyford Conservation Area Appraisals and Management Plans and their revised boundaries.

Resolved

(1)       That the revisions to Rousham, Upper Heyford and Lower Heyford  Conservation Area boundaries be approved

(2)       That the Rousham, Upper Heyford and Lower Heyford  Conservation Area Appraisals and Management Plans be adopted.

Resolved

(1)  That having reviewed the Business Plan it be recommended to Executive and then Full Council for approval.

(2)  That, having given due consideration, the Risk Register be noted.

(3)  That the increase in the level of Council Tax for Cherwell District Council of £5 for 2019/20 be recommended to Executive and then Full Council.

(4)  That the Medium Term Financial Strategy (MTFS), Revenue Budget 2019/20 and Capital Programme including the growth and savings proposals be recommended to Executive and then Full Council for approval.

(5)  That, having given due consideration, the minimum level of General Fund reserves of £2m be recommended to Executive and then Full Council.  

(6)  That Executive be recommended to agree and recommend to Full Council that authority be delegated to the Chief Finance Officer in consultation with the Lead Member for Finance & Governance, and where appropriate the relevant Director and Lead Member to:

·         Transfer monies from/to earmarked reserves should that become necessary during the financial year.

·         Update prudential indicators in both the Prudential Indicators Report and Treasury Management Strategy Report to Council, for any Budget changes that impact on these.

(7)  That, having given due consideration, the Fees & Charges be recommended to Executive and then Full Council for approval.

(8)  That Executive be recommended to agree and recommend to Full Council that authority be delegated to the Chief Finance Officer to make any technical changes necessary to the papers for the Council meeting of 25 February 2019, including changes related to the finalisation of the national Finance Settlement and any associated changes to Parish Precepts and Council resulting from those changes.

(9)  That the contents of the Section 25 report from the Chief Finance Officer in relation to the robustness of estimates and adequacy of reserves be noted.

Resolved

(1)  That the contents of the report be noted.

Resolved

(1)  That the Committee Work Plan be noted, subject to the inclusion of an additional item relating to a review of reserves following the publication of the draft Statement of Accounts in May 2019.