Agenda item

To confirm as a correct record the Minutes of the meeting of the Committee held on 18 February 2016.

Subject to the following amendments, the Minutes of the meeting held on 18 February 2016 were agreed as a correct record and signed by the Chairman, subject to the following amendment to Minute 169:

Minute 169: Twenty Ha of Land Proposal of New Highway Aligned with Howes Lane, Bicester

[Addition of conditions 7 – 33]

Subject to the addition of conditions 7 – 33 to Minute 169, Members are asked to agree the minutes of the meeting of 18 February 2016 as a correct record:

7.            Prior to the commencement of the development hereby approved, details of the final surface treatment of road, cycleway and footway shall be submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the details so approved.

8.            Notwithstanding the submitted details and prior to the commencement of the development hereby approved, revised positions for the bus stops, which shall be Real Time Information enabled, shall be submitted to and approved in writing by the Local Planning Authority. The bus stop positions shall thereafter be provided in accordance with the approved details prior to the first use of the development.

9.            Prior to the first use of the road infrastructure hereby approved, full details of the bus stop infrastructure and street furniture to be provided at the bus stops as well as details of the future maintenance arrangements for these features shall be submitted to and approved in writing by the Local Planning Authority. The bus stop infrastructure and street furniture shall be provided prior to the first use of the road infrastructure and shall be maintained in accordance with the approved details thereafter.

10.         Notwithstanding the submitted details and prior to the commencement of the development hereby approved, revised details of the junction ellipses shall be submitted to and approved in writing by the Local Planning Authority. The junction ellipses shall be provided in accordance with the approved details.

11.         No development shall commence on the road infrastructure hereby approved until such time that a scheme for the closure of the existing parts of Howes Lane and Bucknell Road that are proposed to be closed through a formal Traffic Regulation Order, has been submitted to and approved in writing by the Local Planning Authority. Thereafter and prior to the first use of the road, the scheme shall be constructed and implemented in accordance with the approved details. 

12.         Prior to the commencement of the development, full details of the interface between the road infrastructure and the areas of land at the existing Howes Lane and Bucknell Road that are to be closed shall be submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the details so approved.

13.         Prior to the commencement of the development, full details of the design of the traffic signalised junctions and signalised crossings, including the method by which the signals shall operate in combination as a network, shall be submitted to and approved in writing by the Local Planning Authority. Thereafter and prior to first public use of the road infrastructure, the traffic signals shall be installed and commissioned in accordance with the approved details.

14.         Prior to the commencement of the development hereby approved, a detailed scheme design including calculations for surface water drainage of the development including details of all SUDs infrastructure and maintenance of the features shall be submitted to, and approved in writing by, the Local Planning Authority. Thereafter and prior to the commencement of any development on the site the approved surface water drainage scheme shall be implemented and thereafter maintained.

15.         Prior to the commencement of the development, full details of the design of the ponds shall be submitted to and approved in writing by the Local Planning Authority. The design of the ponds shall be implemented in accordance with the approved details.

16.         Prior to the commencement of the development, a Construction Traffic Management Plan (CTMP) shall be submitted to and approved in writing by the Local Planning Authority. The plan is to include details of wheel washing facilities, any restrictions upon development traffic and routing of construction traffic to the site. The approved plan shall be implemented in full during the entire construction phase.

17.         Prior to the commencement of the development, a Construction Environment Management Plan (CEMP)/ Code of Construction Practice (CoCP), which shall include details of the measures to be taken to ensure construction works do not adversely affect residential properties on, adjacent to or surrounding the site and details of the measures to be taken to ensure that construction works do not adversely affect biodiversity shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with approved CEMP.

18.         Within 4 months from the first use of the road infrastructure hereby approved, a post construction noise survey shall be carried out to assess whether there are any adverse effects from the road once in operation on any existing residential dwelling that would exceed the levels set out in BS8233:2014, which shall be submitted to and approved in writing by the Local Planning Authority. Should any adverse effects be identified, a scheme for the remediation of any such impacts shall be identified within the report and shall be approved in writing by the Local Planning Authority. The identified remediation shall be carried out within 3 months from the written approval of the remediation scheme.

19.         If, during development, contamination not previously identified is found to be present at the site then no further development (unless otherwise agreed in writing with the local planning authority) shall be carried out until a remediation strategy has been submitted to the local planning authority for its written approval. The remediation strategy shall include details how this unsuspected contamination shall be dealt with. The remediation strategy shall thereafter be implemented as approved.

20.         No development shall commence until a Soil Resources Plan that details the soils present, proposed storage locations, handling methods and locations for reuse, shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved plan.

21.         Prior to the commencement of the development, details of existing and proposed levels for the road infrastructure shall be submitted to and approved in writing by the Local Planning Authority. The development shall thereafter be carried out in accordance with the approved levels.

22.         Prior to the commencement of the development hereby approved, and notwithstanding the submitted details, full details, locations, specifications and construction methods for all purpose built tree pits and associated above ground features, to include specifications for the installation of below ground, load-bearing ‘cell structured’ root trenches, root barriers, irrigation systems and a stated volume of a suitable growing medium to facilitate and promote the healthy development of the proposed trees, shall be submitted to and approved in writing by the Local Planning Authority. Thereafter, the development shall be carried out in accordance with the approved details and specifications.

23.         Prior to the commencement of the development hereby approved, a landscaping scheme shall be submitted to and approved in writing by the Local Planning Authority. The scheme for landscaping the site shall include:-

(a)      details of the proposed tree and shrub planting including their species, number, sizes and positions, together with grass seeded/turfed areas

24.         All planting, seeding or turfing comprised in the approved details of landscaping shall be carried out in accordance with BS 4428:1989 Code of Practice for general landscape operations (excluding hard surfaces), or the most up to date and current British Standard, in the first planting and seeding seasons following the final surface course of the road/ footways being completed. Any trees, herbaceous planting and shrubs which, within a period of five years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the current/next planting season with others of similar size and species.

25.         Prior to the commencement of the development hereby approved, full details of a scheme for the protection of all retained trees and hedgerows, in accordance with the recommendations contained within the tree survey report submitted with the application (Report number 5003-UA005241-UE21R-01-Arb-App-3 dated 3^rd December 2014) shall be submitted to and approved in writing by the Local Planning Authority. All approved tree protection measures shall be installed prior to the commencement of the development and shall be retained for the duration of the construction phase.

26.         Prior to the commencement of the development hereby approved, full details of all service trenches, pipe runs or drains and any other excavation, earth movement or mounding required in connection with the development, including the identification and location of all existing and proposed trees, shrubs and hedgerows within influencing distance of such services, including details of any required engineering solution methods for development within the Root Protection Area of any tree/ hedgerow shall be submitted to and approved in writing by the Local Planning Authority. Thereafter, the development shall be carried out in accordance with the approved details.

27.         Prior to any demolition on the site, the commencement of the development and any archaeological investigation, a professional archaeological organisation acceptable to the Local Planning Authority shall prepare a first stage archaeological Written Scheme of Investigation, relating to the application area, which shall be submitted to and approved in writing by the Local Planning Authority.

28.         Prior to any demolition on the site and the commencement of the development hereby approved, and following the approval of the first stage Written Scheme of Investigation referred to in condition 25, a programme of archaeological evaluation, investigation and recording of the application area shall be carried out by the commissioned archaeological organisation in accordance with the approved first stage Written Scheme of Investigation.

29.         Prior to the commencement of the development, the site shall be thoroughly checked by a suitably qualified ecologist to ensure that no protected species, which could be harmed by the development, have moved on to the site since the previous surveys were carried out. Should any protected species be found during this check, full details of mitigation measures to prevent their harm shall be submitted to and approved in writing by the Local Planning Authority. Thereafter the development shall be carried out in accordance with the approved mitigation scheme.

30.         No removal of hedgerows, trees or shrubs, shall take place between the 1^st March and 31^st August inclusive, unless the Local Planning Authority has confirmed in writing that such works can proceed, based on the submission of a recent survey (no older than one month) that has been undertaken by a competent ecologist to assess the nesting bird activity on site, together with details of measures to protect the nesting bird interest on the site.

31.         Prior to the first use of the road infrastructure hereby approved, a Landscape and Ecology Management Plan (LEMP) covering areas to be offered for adoption until such time that the land is adopted and land outside of the adoptable area shall be submitted to and approved in writing by the Local Planning Authority. Thereafter, the LEMP shall be carried out in accordance with the approved details.

32.         Prior to the commencement of the development a Site Waste Management Plan, targeting zero waste to landfill, shall be submitted to and approved in writing by the Local Planning Authority. The approved Site Waste Management Plan shall thereafter be implemented in accordance with the approved details.

33.         The development shall be constructed to meet a minimum of CEEQUAL Standard ‘Very Good’.