Agenda, decisions and minutes


Overview and Scrutiny Committee
Tuesday 9 July 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Emma Faulkner / Lesley Farrell, Democratic and Elections  Email: emma.faulkner@cherwellandsouthnorthants.gov.uk, 01327 322043 / Email: lesley.farrell@cherwellandsouthnorthants.gov.uk, 01295 221591

Items
No. Item

9.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. 

 

Minutes:

There were no declarations of interest.

10.

Minutes pdf icon PDF 72 KB

To confirm as a correct record the minutes of the meeting held on  28 May 2019.

 

Minutes:

The Minutes of the meeting of the Committee held on 28 May 2019 were confirmed as a correct record and signed by the Chairman.

11.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

There were no Chairman’s announcements.

12.

Monthly Performance, Risk and Finance Monitoring Report - March 2019 - End of year 2018/19 pdf icon PDF 756 KB

Report of Assistant Director: Performance and Transformation and Assistant Director: Finance and Governance.

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

 1.1          To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2     To note that the Performance, Risk and Finance Monitoring Report is considered by Executive on a monthly basis.

 

1.3     To review and comment on the performance update for end of year (Appendix 2) and identify any areas for further consideration by the Executive.

 

 

Additional documents:

Decision:

Resolved

 

1)        That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

2)        ?That it be noted that the Performance, Risk and Finance Monitoring Report is considered monthly by Executive. 

 

3)        That, having given due consideration to the performance end of year update, no areas for further consideration by Executive be identified.

 

 

 

Minutes:

The Assistant Director Performance and Transformation submitted a report which summarised the Council’s Performance, Risk and Finance monitoring position as at the end of the municipal year 2018/19. In presenting the report, the Assistant Director Performance and Transformation gave a presentation which explained how performance was assessed against Cherwell District Councils priorities.

 

In considering the report, Members referred to measure JBP1.1.1 – Maintain High Quality Waste & Recycling Services, and the lower garden waste tonnages, which was largely due to the long hot summer in 2018. Members queried how targets were set and suggested that, in relation to the green waste target, the measurement of green waste should be percentage recycled and not amount collected as this would vary each year, was dependant on the weather and not under the control of Cherwell District Council. 

 

The Assistant Director Performance and Transformation agreed to raise the comments with the Assistant Director Environmental Services and would report back to the Committee.

 

The Committee further commented on this measure in relation to recycling and agreed the Assistant Director Environmental Services should be invited to a future meeting of the Committee to provide information on Cherwell District Councils recycling contract, including where waste was taken and how it was processed.

 

Resolved

 

(1)      That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)      ?That it be noted that the Performance, Risk and Finance Monitoring Report is considered monthly by Executive. 

 

(3)      That, having given due consideration to the performance end of year update, no areas for further consideration by Executive be identified.

 

 

 

13.

Committee Work Programme 2019/2020 pdf icon PDF 88 KB

Democratic and Elections Officers will give an update on progress regarding subjects raised at previous Committee meetings (appendix 1, attached).

 

The Committee to consider the work programme (appendix 2, attached).

Additional documents:

Decision:

Resolved

 

1)        That, having given due consideration, the updates and actions on the suggested topics for scrutiny be noted.

 

2)         That the work programme be noted.

Minutes:

The Democratic and Elections Officers gave an update on the status of topics suggested for Scrutiny, and the indicative Committee Work Programme.

 

With regards the Oxfordshire Growth Board, Members noted that there were specific scrutiny arrangements for the Board and Cherwell District Council (CDC) was represented on the Board’s Scrutiny Panel. The Leader, Councillor Barry Wood, who sat on the Growth Board for CDC offered to speak with Growth Board officers regarding the attendance of a Growth Board representative at a meeting of the Committee to provide an overview of the Board and answer Members’ questions.

 

Resolved

 

(1)      That, having given due consideration, the updates and actions on the suggested topics for scrutiny be noted.

 

(2)      That the work programme be noted.

14.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.