Agenda, decisions and minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Sharon Hickson, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221554

Items
No. Item

37.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

38.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Minutes:

There were no petitions or requests to address the meeting.

39.

Minutes pdf icon PDF 60 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 25 September 2019.

Minutes:

The Minutes of the meeting of the Committee held on 25 September 2019  were agreed as a correct record and signed by the Chairman.

40.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

There were no Chairman’s announcements.

41.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

42.

Monthly Performance, Risk and Finance Monitoring Report - September 2019 pdf icon PDF 711 KB

Report of Assistant Director: Performance and Transformation and Assistant Director: Finance and Governance

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2       To review the Leadership Risk Register and identify any issues for further consideration.

Additional documents:

Decision:

Resolved

 

(1)           That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)           That, having given due consideration, the Leadership Risk Register be noted and no issues be identified for further consideration.

 

Minutes:

The Assistant Director, Performance and Transformation presented a report which summarised the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Members were informed that changes would shortly be made to the risk register predominantly in reference to the separation from South Northamptonshire Council.

 

The Applications and Web Team Manager gave a short presentation on Cyber Security, highlighting the steps IT take within the authority.

 

The Chairman advised the Committee that the Assistant Director, Performance and Transformation would be leaving Cherwell District Council in December to take up a new role in Wales. Members expressed their thanks to the Assistant Director, Performance and Transformation for all the work carried out and wished him well for the future in his new post.

 

Resolved

 

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)            That, having given due consideration, the Leadership Risk Register be noted and no issues be identified for further consideration.

 

43.

Accounts Closure 2018/19

**This report will follow as it is being reviewed and finalised**

Decision:

Resolved

 

(1)          That the verbal update be noted.

Minutes:

The Assistant Director Finance (Interim) and the External Auditor gave a verbal update on the progress of the closure of the 2018/19 accounts.

 

Members were informed that preparations for the 2019/20 closure of accounts were progressing and it was possible that they would be ready for sign off in June 2020. If this were the case, the July Committee meeting would be brought forward to the 24 June 2020. This would be confirmed in due course.

 

Resolved

 

(1)            That the verbal update be noted.

44.

Corporate Fraud Quarter 1

** This report will follow as it is being reviewed and finalised**

Decision:

 

Report deferred to later meeting

Minutes:

The Chairman advised the Committee that consideration of this item would be deferred to a future meeting.

45.

Treasury Management Q2 (September 2019) pdf icon PDF 143 KB

Report of the Executive Director of Finance (Interim)

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2019/20 as required by the Treasury Management Code of Practice.

 

Recommendations

            

The meeting is recommended:

 

1.            To note the contents of the Q2 (September 2019) Treasury Management Report.

 

Decision:

Resolved

 

(1)          That the contents of the Q2 (September 2019) Treasury Management Report be noted.

Minutes:

The Assistant Director Finance (Interim) submitted a report which provided  information on treasury management performance and compliance with the Treasury Management Policy for 2019/20, highlighting the borrowing performance for the 6 month period ending 30 September 2019 and the investment position  during and at the end of the report period.

 

Resolved

 

(1)            That the contents of the Q2 (September 2019) Treasury Management Report be noted.

46.

Draft Capital, Investment and Treasury Management Strategies 2020-21 pdf icon PDF 75 KB

Report of the Executive Director of Finance (Interim)

 

Purpose of report

 

To receive draft capital, investment and treasury management strategy reports for 2020-21.  These reports will be updated and refined prior to final versions being presented for approval to AARC on 22 January 2020.

 

Recommendations

            

The meeting is recommended:

 

1.         To note progress on draft reports for 2020-21 and to comment, advise or request further information.

Additional documents:

Decision:

Resolved

 

(1)           That, subject to the addition of graphs in the Treasury Management Strategy statement showing the forecast of the debt and borrowing, the progress on the draft reports be noted.

Minutes:

The Executive Director Finance (Interim) submitted a report which presented the draft, capital, investment and treasury management strategies for 2020-21. 

 

The strategies had been drafted using templates provided by Arlingclose, the council’s treasury management advisor. Each of the draft strategies were presented in turn to the Committee.

 

In considering the draft strategies, Members requested that graphs indicating the forecast of debt and borrowing be provided in the Treasury Management Strategy statement.

 

Resolved

 

(1)            That, subject to the inclusion of graphs in the Treasury Management Strategy statement showing the forecast of the debt and borrowing, the progress on the draft reports be noted.

47.

Work Programme pdf icon PDF 44 KB

To consider and review the Work Programme.

Decision:

Resolved

 

(1)           That, having given due consideration the Work Programme 2019/20 and 2020/21 be noted.

 

Minutes:

The Committee considered it’s work programme for the remainder of 2019/20 and the indicative work programme for 2020/21.

 

Resolved

 

(1)            That, having given due consideration the Work Programme 2019/20 and 2020/21 be noted.

 

48.

Exclusion of Press and Public

The following report(s) contain exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

49.

Treasury Management- Q2 (September 2019) -Appendix 1 EXEMPT

Decision:

Resolved

 

(1)          That the exempt appendix be noted.

Minutes:

Resolved

 

(1)          That the exempt appendix be noted.