Agenda, decisions and draft minutes


Accounts, Audit and Risk Committee
Wednesday 25 September 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Sharon Hickson, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221554

Items
No. Item

26.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

27.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Minutes:

There were no petitions or requests to address the meeting.

28.

Minutes pdf icon PDF 64 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 31 July 2019.

Minutes:

The Minutes of the meeting of the Committee held on 31 July 2019 were agreed as a correct record and signed by the Chairman.

29.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

There were no chairman’s announcements.

30.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

31.

Internal Audit Progress Report 2019/20 pdf icon PDF 73 KB

Report of the Executive Director – Finance (Interim)

 

Purpose of report

 

To receive CW Internal Audit Services progress report for 2019/20.

 

Recommendations

            

The meeting is recommended:

 

1.1     To note the contents of the 2019/20 internal audit progress report from CW Audit Services.

 

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the 2019/20 internal audit progress report from CW Audit Services be noted.

 

 

Minutes:

The Executive Director – Finance (Interim) submitted a report to receive the CW Internal Audit Services progress report for 2019/20.

 

 

Resolved

 

(1)          That the contents of the 2019/20 internal audit progress report from CW Audit Services be noted.

 

 

32.

Work Programme 2019/20 and 2020/21 pdf icon PDF 45 KB

To consider and review the Work Programme.

Decision:

Resolved

 

(1)          That after due consideration the Work Programme 2019/20 and 2020/21 be noted.

Minutes:

The Executive Director – Finance (Interim) submitted a work plan for 2019/20 and 2020/21.

 

 

Resolved

 

(1)          That after due consideration the Work Programme 2019/20 and 2020/21 be noted.

33.

Treasury Management Report - Q1 2019/20 pdf icon PDF 176 KB

Report of the Executive Director of Finance (Interim)

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2019/20 as required by the Treasury Management Code of Practice.

 

Recommendations

            

The meeting is recommended:

 

1.1         To note the contents of the June 2019 Treasury Management Report.

 

Decision:

Resolved

 

(1)          That the contents of the June 2019 Treasury Management Report be noted.

Minutes:

The Executive Director of Finance (Interim) submitted a report which presented information on treasury management performance and compliance with treasury management policy for 2019/20 as required by the Treasury Management Code of Practice.

 

In presenting the report the Strategic Finance Business Partner highlighted to members that Table 2 in section 3.11 represented Treasury Loans only, the Table in section 3.13 also included finance lease costs.

 

Resolved

 

(1)          That the contents of the June 2019 Treasury Management Report be noted.

34.

Exclusion of Press and Public

The following items contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

35.

Q1 Treasury report- Appendix 1-EXEMPT

Decision:

Resolved

 

(1)          That the exempt Appendix be noted.

Minutes:

Resolved

 

(1)          That the exempt Appendix be noted.

36.

Closure of Accounts

Exempt Verbal Update by Executive Director Finance (Interim) and Assistant Director (Interim) Finance

Decision:

Resolved

 

(1)          That the verbal update be noted

Minutes:

The Executive Director of Finance (Interim) provided an exempt verbal update on the Closure of Accounts.

 

Resolved

 

(1)          That the verbal update be noted