Agenda and decisions


Executive
Monday 7 October 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

Additional documents:

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

4.

Minutes pdf icon PDF 72 KB

To confirm as a correct record the Minutes of the meeting held on 2 September 2019.

Additional documents:

5.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

6.

Car Parking Enforcement Policy pdf icon PDF 78 KB

Report of Assistant Director: Environmental Services

 

Purpose of report

 

To present to Executive a proposal to change the car parking enforcement process and overarching Policy, having regard to comments and findings by the Local Government Ombudsman regarding the conduct of car parking enforcement, and also the length of time that has elapsed since the Policy was last reviewed.

 

Recommendations

            

The Executive is recommended:

 

1.1           To note the report and the recommendations of the Local Government Ombudsman and the action plan to address those recommendations in so far as the same concern the enforcement of excess charges.

 

1.2           To approve the revised Car Parking Enforcement Policy at Appendix 2.

 

Additional documents:

Decision:

Resolved

 

(1)            That the report and the recommendations of the Local Government Ombudsman and the action plan to address those recommendations in so far as the same concern the enforcement of excess charges be noted.

 

(2)            That the revised Car Parking Enforcement Policy (annex to the Minutes as set out in the Minute Book) be approved. .

 

7.

Community Nature Plan Restoring and Enhancing Nature and Green Spaces pdf icon PDF 131 KB

** Please note that due to the size of the document, Appendix 4 to the report is published as a supplement to the main agenda pack and can be accessed online or via the mod.gov app **

 

Report of Assistant Director Wellbeing

 

Purpose of report

 

To note the progress of the 2018-2020 Community Nature Plan and clarity recent government guidance relating to restoring and enhancing nature and green spaces. The report also seeks approval for biodiversity net gain guidance; endorsement of seeking a minimum of 10% biodiversity net gain through engagement with the planning process; and approval of biodiversity in the built environment guidance.

 

Recommendations

            

The meeting is recommended:

 

 1.1          To note the progress of the Community Nature Plan 2018-20(attached as Appendix 1 and 2 to this report).

 

1.2           To note recent government guidance relating to restoring and enhancing nature and green spaces.

 

1.3           To approve biodiversity net gain guidance (attached as Appendices 3 and 4 to this report).

 

1.4           To endorse seeking a minimum of 10% biodiversity net gain through engagement with the planning process.

 

1.5           To approve a Biodiversity in the Built Environment Good Practice Guide ‘Preservation of existing nesting sites and provision of artificial nesting sites’ (attached as Appendix 5 to this report).

 

Additional documents:

Decision:

Resolved

 

(1)            That the progress of the Community Nature Plan 2018-20 be noted.

 

(2)            That recent government guidance relating to restoring and enhancing nature and green spaces be noted.

 

(3)            That the biodiversity net gain guidance (annexes to the Minutes as set out in the Minute Book) be approved.  

 

(4)            That seeking a minimum of 10% biodiversity net gain through engagement with the planning process be endorsed.

 

(5)            That a Biodiversity in the Built Environment Good Practice Guide ‘Preservation of existing nesting sites and provision of artificial nesting sites’ (annex to the Minutes as set out in the Minute Book) be approved.

8.

Howes Lane Bridge Marginal Viability HIF Funding

** Please note that this report will follow as it is currently being reviewed and finaliased **

 

Report of Assistant Director Growth and Economy

Additional documents:

Decision:

Resolved

 

(1)            That, subject to OCC completing the Marginal Viability Homes Infrastructure Fund (MV HIF) agreement, it be agreed to:

    

a)    enter into a “back-to-back” agreement with OCC to take on the MV HIF obligations seeking to secure funding towards the cost of the delivery of the Howes Lane infrastructure.  In addition, to use any excess grant funding (released as a result of the development funds contributing towards the cost of delivering the infrastructure) to deliver housing (subject to any legal issues being resolved and remedied);

 

and

 

b)    delegate to the Assistant Director – Growth and Economy, in consultation with the Lead Member for Economy, Regeneration and Property and the Team Leader – Non-contentious, the negotiation and completion of the agreement with OCC.

 

 

9.

Results of the Residents' Satisfaction Survey 2019 pdf icon PDF 127 KB

Report of Assistant Director – Performance and Transformation

 

Purpose of report

 

To provide the Executive a summary of the key results from the annual satisfaction survey and to identify areas to be reflected in future business and service plans.

 

Recommendations

 

The meeting is recommended to:

 

1.1            Note the results of the survey, with particular reference to the priority service areas identified by respondents as set out in section 3.15.

 

1.2            Agree that the results and priority service areas identified will be used as part of the business and service planning process for 2020-21.

 

1.3            Continue to develop the approach of consulting and engaging with our residents, ensuring we reach as many residents as possible making use of all communication tools available to us and keeping residents up to date with progress against the business plan.

 

Additional documents:

Decision:

Resolved

 

(1)            That the results of the survey, with particular reference to the priority service areas identified by respondents, be noted.

 

(2)            That it be agreed that the results and priority service areas identified will be used as part of the business and service planning process for 2020-21.

 

(3)            That it be agreed to continue to develop the approach of consulting and engaging with our residents, ensuring we reach as many residents as possible making use of all communication tools available to us and keeping residents up to date with progress against the business plan.

10.

Monthly Performance, Finance and Risk Monitoring Report - August 2019 pdf icon PDF 643 KB

Report of Executive Director: Finance (Interim) and Assistant Director: Performance and Transformation

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1      To note the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

11.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Additional documents:

13.

Exclusion of the Press and Public

The following report contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

 

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

No representations have been received from the public requesting that this item be considered in public.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3  would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

 

Additional documents:

14.

Financial Management System - Exempt Appendix

** Please note this report will follow as it is currently being reviewed and finalised **

 

Exempt report of Executive Director Finance (Interim)