Agenda, decisions and minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

38.

Welcome

Additional documents:

Minutes:

The Chairman welcomed Members and thanked them for their attendance at the Extraordinary Council meeting.

 

The Chairman introduced Nick Graham, Director of Law and Governance at Oxfordshire County Council (OCC) who was attending the meeting as a guest in light of joint working between CDC and OCC, and in particular the item of the agenda for the meeting relating to the establishment of joint committees.  

39.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

Members made the following general declarations:

 

Councillor Barry Richards, Declaration, as a trustee of the Sunshine Centre, Banbury.

 

Councillor Surinder Dhesi, Declaration, as a trustee of the Sunshine Centre, Banbury.

 

40.

Communications

To receive communications from the Chairman and/or the Leader of the Council.

 

Additional documents:

Minutes:

The Chairman made the following announcements:

 

October Council Meeting – Change of Date

The Chairman referred to an email that had been sent to Members regarding the change of date of the October Council meeting.

 

The meeting in October would not take place on Monday 15 October. It would take place on Tuesday 30 October instead.

 

Chairman’s Fete in Kidlington

The Chairman advised Council that the Chairman’s fete would take place on Saturday 8 September in Kidlington High Street from 10am to 4pm.

 

There would be various stalls and fundraising activities including the Chairman being locked up in stocks for a short time with people able to pay to throw sponges at him.

 

All monies raised would go to the Chairman’s three charities for the year,  Kidlington Youth Football, Garden City Football Club, Evans Lane FC and the St John’s Hall Children’s Centre in Kidlington

 

Post

The Chairman reminded Members to collect any post from pigeon holes.

 

41.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

Minutes:

There were no petitions or requests to address the meeting.

 

42.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

Minutes:

There were no items of urgent business.

43.

Minutes of Council pdf icon PDF 370 KB

To confirm as a correct record the Minutes of Council held on 16 July 2018.

Additional documents:

Minutes:

The minutes of the meeting held on 16 July 2018 were agreed as a correct record and signed by the Chairman.

44.

Minutes

a)         Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the 28 day notice

 

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting of Council held on 16 July 2018 no decisions have been taken by the Executive which were not included in the 28 day notice.

 

b)         Minutes of Committees

 

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

Additional documents:

Minutes:

a)            Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency

 

Resolved

 

That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council on 16 July 2018 no decisions had been taken which were not included in the 28 day notice.

 

b)           Minutes of Committees

 

Resolved

 

That the minutes of Committees as set out in the Minute Book be received.

 

 

45.

Questions

a)         Written Questions

 

            To receive any written questions and answers which have been submitted with advance notice in accordance with the Constitution. A written response to the question will be circulated at the meeting.

 

b)         Questions to the Leader of the Council

 

The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).

 

Following a response to their question being provided Members will be entitled to a follow up or supplementary question.

 

c)         Questions to Committee Chairmen on the Minutes

 

The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any).

Additional documents:

Minutes:

a) Written Questions

 

There were no written questions.

 

b) Questions to the Leader of the Council

 

Questions were asked and answers received on the following issues:

 

Councillor Dhesi: Street cleansing in Banbury

Councillor Richards: Progress regarding empty houses in Banesburie Close, Banbury         

 

c) Questions to Committee Chairmen on the Minutes

 

There were no questions to Committee Chairman on the minutes of meetings.

 

46.

Motions

To debate any motions which have been submitted with advance notice, in accordance with the constitution.

 

Additional documents:

Minutes:

There were no motions.

 

47.

Establishment of Joint Committees with Oxfordshire County Council pdf icon PDF 260 KB

Report of Assistant Director Law and Governance

 

Purpose of report

 

To establish a Joint Personnel Committee and Joint Appeals Committee with Oxfordshire County Council.

 

Recommendations

            

Council is recommended:

 

 1.1        Subject to Oxfordshire County Council resolving similarly, to adopt the terms of reference for the Joint Personnel Committee as set out at Appendix 1.

 

1.2       Subject to Oxfordshire County Council resolving similarly, to adopt the terms of reference for the Joint Appeals Committee as set out at Appendix 2.

 

1.3       To appoint to the Joint Personnel Committee and Joint Appeals Committee as set out in Table 1.

 

Additional documents:

Decision:

Resolved

 

(1)          That, subject to Oxfordshire County Council resolving similarly, the terms of reference for the Joint Personnel Committee (annex to the Minutes as set out in the Minute Book) be adopted.

 

(2)          That, subject to Oxfordshire County Council resolving similarly, the terms of reference for the Joint Appeals Committee (annex to the Minutes as set out in the Minute Book) be adopted.

 

(3)          That the membership of the Joint Personnel Committee and Joint Appeals Committee be noted :

 

Joint Personnel Committee

Proportional 5 CDC Members (4 Conservative, 1 Labour)

Cllr Claire Bell

Cllr Ian Corkin

Cllr Mike Kerford-Byrnes

Cllr George Reynolds

Cllr Barry Wood

Named substitutes

(4 Conservative, 1 Labour)

Cllr Colin Clarke

Cllr Tony Ilott

Cllr Cassi Perry

Cllr Lynn Pratt

Cllr Bryn Williams

 

Joint Appeals Panel

Proportional 3 CDC Members (2 Conservative, 1 Labour)

Cllr Timothy Hallchurch MBE

Cllr Simon Holland

Cllr Barry Richards

Named substitutes

(2 Conservative, 1 Labour)

Cllr Andy Beere

Cllr Richard Mould

Cllr Tom Wallis

 

Minutes:

The Assistant Director Law and Governance submitted a report to establish a Joint Personnel Committee and Joint Appeals Committee with Oxfordshire County Council.

 

Resolved

 

(1)          That, subject to Oxfordshire County Council resolving similarly, the terms of reference for the Joint Personnel Committee (annex to the Minutes as set out in the Minute Book) be adopted.

 

(2)          That, subject to Oxfordshire County Council resolving similarly, the terms of reference for the Joint Appeals Committee (annex to the Minutes as set out in the Minute Book) be adopted.

 

(3)          That the membership of the Joint Personnel Committee and Joint Appeals Committee be noted :

 

Joint Personnel Committee

Proportional 5 CDC Members (4 Conservative, 1 Labour)

Cllr Claire Bell

Cllr Ian Corkin

Cllr Mike Kerford-Byrnes

Cllr George Reynolds

Cllr Barry Wood

Named substitutes (4 Conservative, 1 Labour)

Cllr Colin Clarke

Cllr Tony Ilott

Cllr Cassi Perry

Cllr Lynn Pratt

Cllr Bryn Williams

 

Joint Appeals Panel

Proportional 3 CDC Members (2 Conservative, 1 Labour)

Cllr Timothy Hallchurch MBE

Cllr Simon Holland

Cllr Barry Richards

Named substitutes (2 Conservative, 1 Labour)

Cllr Andy Beere

Cllr Richard Mould

Cllr Tom Wallis

 

48.

Constitutional Amendments: Amendments to Personnel Related Committees pdf icon PDF 129 KB

Report of Assistant Director: Law and Governance

 

Purpose of report

 

To amend the terms of reference of the Personnel Committee, Appeals Panel and to re-establish a CDC Council and Employee Joint Committee.

 

Recommendations

            

Council is recommended:

 

 1.1         To agree to adopt the amended terms of reference for the Personnel Committee as set out at Appendix 1.

 

1.2      To agree to adopt the amended terms of reference for the Appeals Panel as set out at Appendix 2.

 

1.3      To agree to re-establish the Council and Employee Joint Committee with the terms of reference as set out at Appendix 3 be adopted.

 

1.4      To authorise the Monitoring Officer to make any consequential amendments to the constitution arising from these recommendations

 

1.5      To note the current membership of the Personnel Committee, and Appeals Panel and agree any amendments to membership as proposed by group leaders.

 

1.6      To note the current membership of the Council and Employee Joint Committee and agree any amendments to membership as proposed by group leaders and that the leaders of the Conservative and Independent Groups be asked to nominate additional representatives to the Council and Employee Joint Committee.

 

 

Additional documents:

Decision:

Resolved

 

(1)          That the amended terms of reference for the Personnel Committee (annex to the Minutes as set out in the Minute Book) be adopted.

 

(2)          That the amended terms of reference for the Appeals Panel (annex to the Minutes as set out in the Minute Book) be adopted.

 

(3)          That it be agreed to re-establish the Council and Employee Joint Committee and the terms of reference for the Committee (annex to the Minutes as set out in the Minute Book) be adopted.

 

(4)          That the Monitoring Officer be authorised to make any consequential amendments to the constitution arising from resolutions (1), (2) and (3).

 

(5)          That the current membership of the Personnel Committee and Appeals Panel be noted.

 

(6)          That the current membership of the Council and Employee Joint Committee be noted the following additional representatives to the membership as proposed by Conservative Group Leader and Independent Group Leader: Add Councillor George Reynolds and Councillor Alaric Rose.

 

 

Minutes:

The Assistant Director: Law and Governance submitted a report to amend the terms of reference of the Personnel Committee, Appeals Panel and to re-establish a CDC Council and Employee Joint Committee.

 

Resolved

 

(1)          That the amended terms of reference for the Personnel Committee (annex to the Minutes as set out in the Minute Book) be adopted.

 

(2)          That the amended terms of reference for the Appeals Panel (annex to the Minutes as set out in the Minute Book) be adopted.

 

(3)          That it be agreed to re-establish the Council and Employee Joint Committee and the terms of reference for the Committee (annex to the Minutes as set out in the Minute Book) be adopted.

 

(4)          That the Monitoring Officer be authorised to make any consequential amendments to the constitution arising from resolutions (1), (2) and (3).

 

(5)          That the current membership of the Personnel Committee and Appeals Panel be noted.

 

(6)          That the current membership of the Council and Employee Joint Committee be noted the following additional representatives to the membership as proposed by Conservative Group Leader and Independent Group Leader: Add Councillor George Reynolds and Councillor Alaric Rose.

 

 

49.

Local Government Ombudsman Annual Report 2017/18 pdf icon PDF 265 KB

Report of Assistant Director – Law and Governance / Monitoring Officer

 

Purpose of report

 

To provide council with the Local Government Ombudsman’s annual report on Cherwell District Council for the financial year 2017/18.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the report

 

 

Additional documents:

Decision:

Resolved

            

(1)           That the report be noted.

 

Minutes:

The Assistant Director – Law and Governance / Monitoring Officer submitted a report to provide Council with the Local Government Ombudsman’s annual report on Cherwell District Council for the financial year 2017/18.

 

Resolved

            

(1)          That the report be noted.