Agenda, decisions and minutes


Overview and Scrutiny Committee
Tuesday 19 February 2019 6.45 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Emma Faulkner / Lesley Farrell, Democratic and Elections  Email: emma.faulkner@cherwellandsouthnorthants.gov.uk, 01327 322043 / Email: lesley.farrell@cherwellandsouthnorthants.gov.uk, 01295 221591

Items
No. Item

43.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. 

 

Minutes:

There were no declarations of interest.

44.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

45.

Minutes pdf icon PDF 199 KB

To confirm as a correct record the minutes of the meeting held on 22 January 2019.

 

Minutes:

The Minutes of the meeting of the Committee held on 22 January 2019 were confirmed as a correct record and signed by the Chairman.

46.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

There were no Chairman’s announcements.

47.

Monthly Performance, Risk and Finance Monitoring Report - December 2018 pdf icon PDF 972 KB

Report of Assistant Director: Performance and Transformation

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2       To note that the Performance, Risk and Finance Monitoring Report is considered by Executive on a monthly basis.

 

1.3       To review and comment on the performance update for December (Appendix 2) and identify any areas for further consideration by the Executive.

 

Additional documents:

Decision:

Resolved

 

(1)       That the monthly Performance, Risk and Finance Monitoring report for December 2018 be noted.

Minutes:

The Committee considered a report from the Assistant Director – Performance and Transformation that detailed the monthly Performance, Risk and Finance monitoring for December 2018.

 

In response to questions from the Committee regarding Air Quality Monitoring processes, the Assistant Director – Performance and Transformation agreed to circulate further information after the meeting.

 

With regard to Wellbeing Activity Maps, the Committee asked how the information about various activities and events was collated for inclusion on the Map. The Assistant Director – Performance and Transformation agreed to seek clarification on the process from the Leisure team and advise the Committee accordingly.

 

In response to questions regarding taxi suspensions made during December 2018, the Assistant Director – Performance and Transformation agreed to seek further information from the Licensing team and circulate this to the Committee.  

 

Resolved

 

(1)       That the monthly Performance, Risk and Finance Monitoring report for December 2018 be noted.

48.

Draft Housing Strategy 2019-2024: 'Cherwell - A Place to Prosper' pdf icon PDF 234 KB

Report of Assistant Director: Social Care Commissioning and Housing

 

Purpose of report

 

To consider and comment on the draft Housing Strategy 2019-2024 and Action Plan 2019-20, taking in to consideration the results of the public consultation phase.

 

Recommendations

            

The meeting is recommended:

 

1.1         To consider the results of the public consultation and the proposed changes to the Strategy in response to feedback from the public, stakeholders and partners.

 

1.2         To comment on the draft Strategy and action plan in advance of the Strategy going to the Executive for adoption on 4 March 2019.

 

1.3         To consider what the role of Overview and Scrutiny Committee should be in monitoring the Strategy and its outcomes going forward.

 

Additional documents:

Decision:

Resolved

 

(1)       That, having given due consideration, the results of the public consultation and proposed changes to the Strategy in response to feedback from the public, stakeholders and partners be noted.

 

(2)       That, having given due consideration, the draft Strategy and action plan be supported for adoption by Executive.

 

(3)       That officers be requested to provide an update to the Overview and Scrutiny Committee on progress against the action plan in 12 months’ time.

Minutes:

The Committee considered a report from the Assistant Director – Social Care Commissioning and Housing, that detailed the draft Housing Strategy for the period 2019 to 2024, ‘Cherwell – A Place to Prosper’ and included an action plan for implementation of the strategy.

 

The Assistant Director – Social Care Commissioning and Housing explained that sections of the draft Strategy had been amended following feedback received during the public consultation process.

 

With regard to a recent change in legislation concerning Houses of Multiple Occupation (HMOs), the Committee asked about the impact of changes on the Council in terms of workload. The Assistant Director – Social Care Commissioning and Housing explained that no impact was anticipated, as the change related to the number of storeys in the house rather than the number of occupants.       

 

Following a request from the Committee the Assistant Director – Social Care Commissioning and Housing agreed to provide an update on progress of the action plan.  The Committee noted that the action plan started on 4 March 2019 and agreed an update in 12 months’ time should be added to their work programme.

 

Resolved

 

(1)       That, having given due consideration, the results of the public consultation and proposed changes to the Strategy in response to feedback from the public, stakeholders and partners be noted.

 

(2)       That, having given due consideration, the draft Strategy and action plan be supported for adoption by Executive.

 

(3)       That officers be requested to provide an update to the Overview and Scrutiny Committee on progress against the action plan in 12 months’ time.

49.

Work Programme - 2018/2019 pdf icon PDF 334 KB

Democratic and Elections Officers will give an update on progress regarding subjects raised at previous Committee meetings (appendix 1, attached)

 

The Committee to consider the work programme 2018/2019. (appendix 2 attached)

Additional documents:

Decision:

Resolved

 

(1)       That, subject to the addition of ‘Draft Annual Overview and Scrutiny Report’, and ‘Authorised Encampment sites in the Local Plan’ to the 26 March meeting, and the ‘Consideration of Car Parking Review Recommendations’ being moved to items to be allocated section, the work programme be noted.

Minutes:

The Democratic and Elections Officers gave an update on the status of topics suggested for Scrutiny, and the indicative Committee Work Programme.

 

The Chief Operating Officer advised the Committee that consideration of car parking review recommendations would be carried over to the new municipal year.

 

Resolved

 

(1)       That, subject to the addition of ‘Draft Annual Overview and Scrutiny Report’, and ‘Authorised Encampment sites in the Local Plan’ to the 26 March meeting, and the ‘Consideration of Car Parking Review Recommendations’ being moved to items to be allocated section, the work programme be noted.