Agenda and decisions


Executive
Monday 7 January 2019 5.00 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Webcast: View the webcast

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

Additional documents:

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

4.

Minutes pdf icon PDF 192 KB

To confirm as a correct record the Minutes of the Special Executive meeting held on 17 December 2018.

Additional documents:

5.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

6.

Collaboration Agreement pdf icon PDF 402 KB

Report of Director Law and Governance / Monitoring Officer

 

Purpose of report

 

To recommend to Full Council that it agrees to enter into a Collaboration Agreement between Cherwell District and South Northamptonshire councils.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To recommend to Full Council that it agrees to enter into a Collaboration Agreement between Cherwell District and South Northamptonshire councils, and to delegate to the Monitoring Officer, in consultation with the Leader of the Council, authority to finalise and enter into the Agreement based on the provisions provided by the Local Government Act 1972, the Local Government Act 2000, the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2012 and the Localism Act 2011.

 

Additional documents:

Decision:

Resolved

 

(1)          That Full Council be recommended to agree to enter into a Collaboration Agreement between Cherwell District and South Northamptonshire councils, and to delegate to the Monitoring Officer, in consultation with the Leader of the Council, authority to finalise and enter into the Agreement based on the provisions provided by the Local Government Act 1972, the Local Government Act 2000, the Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2012 and the Localism Act 2011.

 

7.

Business Rates Retail Relief Policy pdf icon PDF 149 KB

Report of Executive Director Finance and Governance

 

Purpose of report

 

To provide members with an update on the retail relief scheme announced in the Budget and to seek approval to recommend a Business Rates Retail Relief Policy for 2019-2020 to Council.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of this report.

 

1.2   To recommend to Council to approve the proposed Business Rates Retail Relief Policy (Appendix 1).

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the report be noted.

 

(2)          That Full Council be recommended to approve the proposed Business Rates Retail Relief Policy.

 

8.

Local Discretionary Business Rate Relief Scheme for 2019-20 pdf icon PDF 127 KB

Report of Executive Director Finance and Governance

 

Purpose of report

 

For members to consider the proposed Local Discretionary Relief Policy and to seek approval of the Discretionary Business Rate Relief Scheme for 2019-2020.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of the report.

 

1.2     To approve the adoption of the local Discretionary Business Rate Relief Scheme for 2019-20.

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the report be noted.

 

(2)          That the adoption of the local Discretionary Business Rate Relief Scheme for 2019-20 (annex to the Minutes as set out in the Minute Book) be approved.

 

9.

Council Tax Base 2019-2020 pdf icon PDF 272 KB

Report of Executive Director: Finance and Governance                                      

 

Purpose of report

 

To provide Executive with an estimate of the Council Tax Base for 2019-2020 and seek approval for the final determination of the Council Tax Base to be delegated to the Section 151 Officer in consultation with the Lead Member for Financial Management.

 

Recommendations

            

The meeting is recommended:

 

1.1       That the report of the Executive Director of Finance and Governance for the calculation of the Council’s Tax Base for 2019-2020 be considered and:

 

(a)          That pursuant to the Executive Director of Finance and Governance’s report and in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Cherwell District Council as its Council Tax Base for the year 2019-2020 shall be 53,876.9 This shall be subject to final confirmation by the Section 151 Officer in consultation with the Lead Member for Financial Management.

                      

            (b)       As for the parishes which form part of its area shown in Appendix 2, the amount calculated as the Council Tax Base for the year 2019-2020 in respect of special items shall be as indicated in the column titled Tax Base 2019-2020.

 

            (c)        As for the Flood Defence Areas which form part of its area, the amount calculated as the Council Tax Base for the year 2019-2020 for the purposes of levies on Oxfordshire County Council by River Authorities, shall be:

Thames Flood Defence Area

51,560.8

Anglian (Great Ouse)  Flood Defence Area

1,871.9

Severn Region Flood Defence Area                                   

444.2

53,876.9

                       

 

                       

                       

 

 

1.2       To delegate final approval of the Council Tax Base for 2019-2020 to the Section 151 Officer in consultation with the Lead Member for Financial Management.

 

Additional documents:

Decision:

Resolved

 

(1)          That having given due consideration to the report of the Executive Director of Finance and Governance for the calculation of the Council’s Tax Base for 2019-2020, it be resolved:

 

(a)          That pursuant to the Executive Director of Finance and Governance’s report and in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Cherwell District Council as its Council Tax Base for the year 2019-2020 shall be 53,876.9 This shall be subject to final confirmation by the Section 151 Officer in consultation with the Lead Member for Financial Management and Governance.

                      

            (b)       As for the parishes which form part of its area shown in the annex to the Minutes (as set out in the Minute Book), the amount calculated as the Council Tax Base for the year 2019-2020 in respect of special items shall be as indicated in the column titled Tax Base 2019-2020.

 

            (c)        As for the Flood Defence Areas which form part of its area, the amount calculated as the Council Tax Base for the year 2019-2020 for the purposes of levies on Oxfordshire County Council by River Authorities, shall be:

Thames Flood Defence Area

51,560.8

Anglian (Great Ouse)  Flood Defence Area

1,871.9

Severn Region Flood Defence Area                                   

444.2

53,876.9

                       

 

                       

                       

 

 

 

(2)          That final approval of the Council Tax Base for 2019-2020 be delegated to the Section 151 Officer in consultation with the Lead Member for Financial Management and Governance.

 

10.

Draft Business Plan 2019/20 and Summary Medium Term Financial Strategy 2019/20 - 2023/24 pdf icon PDF 570 KB

Report of Executive Director Finance and Governance

 

Purpose of report

 

The Business Plan and Summary Medium Term Financial Strategy are presented as an integrated report. This demonstrates the Councils strategic approach to aligning its resource to the delivery of Councils Priorities.

 

This report provides members with an update on the Business Plan 2019/20 and the Council’s Summary Medium Term Financial Strategy (MTFS) for 2019/20 to 2023/24 prior to the final MTFS being presented during February 2019.    

 

Recommendations

 

The meeting is recommended:

 

1.1.       To note the contents of this report.

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the report be noted.

 

11.

Monthly Performance, Risk and Finance Monitoring Report - November 2018 pdf icon PDF 1 MB

Report of Executive Director: Finance and Governance and
Assistant Director: Performance and Transformation

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

12.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Additional documents: