Agenda and draft minutes


Annual Council 2019/2020, Council
Tuesday 14 May 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

1.

Welcome

Additional documents:

Minutes:

The Chairman welcomed all Members and guests to the meeting.

 

The Chairman welcomed Councillors Nathan Bignell, Conrad Copeland, Nick Cotter, Ian Middleton, Perran Moon, Katherine Tyson and Fraser Webster to the Council and congratulated them and all other councillors who were returned at the recent election. The newly elected councillors each introduced themselves to Council.

 

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

There were no declarations of interest.

3.

Communications pdf icon PDF 70 KB

To receive communications from the Chairman and/or the Leader of the Council.

 

Additional documents:

Minutes:

The Chairman made the following announcements:

 

Former Councillors

On behalf of all Members, the Chairman extended the council’s gratitude for their service to the council, their wards and the district, to those councillors who stood down or who were not re-elected at the district elections held on 2 May 2019.

 

Annual Council

On behalf of the Chairman, the Chief Executive advised Members that by convention the minutes of Committees, questions, petitions and motions were not taken at Annual Council and these would be considered at the next meeting.

 

Chairman’s Engagements

A copy of the events attended by the Chairman or the Vice-Chairman had been included in the agenda pack.

 

Cherwell Lottery

The Chairman referred to the information on Members’ desks about the Cherwell lottery which would go live tomorrow.

 

The lottery was a Cherwell District Council initiative to help community organisations raise funds. Good causes (not for profit organisations) within the district were invited to put their details on the Cherwell lottery website and encourage supporters to promote their cause. Lottery tickets cost £1 and the Good Cause chosen by the player keeps 50p of every ticket sold.

 

All members were invited to attend the launch on 15 May 2019 at Banbury Town Hall, between 5pm – 7pm.

 

Members’ Workshop, Tuesday 11 June, 6-9pm

The Chairman advised that all members were invited to attend a workshop on the Cherwell Industrial Strategy. This was a very important workshop as it would provide Members with an opportunity to influence and shape the emerging ten year strategy for Cherwell’s economic future. 

 

Post

The Chairman reminded Members to collect any post from pigeon holes.

 

Refreshments

The Chairman invited Members and guests to join him in the reception area after the meeting for some light refreshments

 

Councillor Sandra Rhodes

The Chairman invited the Leader, Councillor Wood, to address Council. Councillor Wood reported that Councillor Rhodes had requested Council agree a dispensation for six months due to ill health. Members indicated agreement and sent their best wishes to Councillor Rhodes.  

 

Resolved

 

(1)            That Councillor Sandra Rhodes be granted a six month dispensation, to14 November 2019.

4.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

Minutes:

There were no items of urgent business.

5.

Minutes of Council pdf icon PDF 124 KB

To confirm as a correct record the Minutes of Council held on 25 February 2019.

Additional documents:

Minutes:

The minutes of the meeting held on 25 February 2019 were agreed as a correct record and signed by the Chairman, subject to the following amendment:

 

Add Councillor Kieron Mallon to Apologies for Absence

6.

Election of Chairman for the Municipal Year 2019/2020

Additional documents:

Minutes:

(The outgoing Chairman, Councillor Maurice Billington, presided for the consideration of this matter and those preceding)

 

It was moved by Councillor Wood and seconded by Councillor Reynolds, that Councillor David Hughes be elected as Chairman for the municipal year 2019/2020. There were no other nominations.

 

Resolved

 

(1)            That Councillor David Hughes be appointed Chairman of Cherwell District Council for the Municipal Year 2019/2020.

 

7.

Investiture of Chairman

Additional documents:

Minutes:

Councillor David Hughes, having made and signed the required Declaration of Acceptance of Office took the Chair.

 

Councillor Hughes thanked members for his appointment and addressed Council.

 

The Chairman reported that he would be supporting the following charities during his term of office: Rosie, a charity for terminally ill children; Arch, a children’s literacy charity; and Katharine House Hospice. 

 

The Chairman advised Council his consort for the year would be his wife, Gina Hughes.

 

8.

Vote of Thanks to Immediate Past Chairman

Additional documents:

Minutes:

The Chairman of the Council presented Councillor Billington with a gift and his past Chairman’s badge as a token of his term of office.

 

Members paid tribute to Councillor Billington commending him for the money he had raised for his charities and thanked him for the dedication and commitment he had shown representing the Council, the services he had rendered to the District and the amiable and fair way he had presided over the deliberations of Council during his two years of office.

 

9.

Past Chairman's Response

Additional documents:

Minutes:

Councillor Maurice Billington addressed Council to report on his 2018/19 term of office.

 

Councillor Billington reported that he felt privileged to have been appointed for a second term of office. During his 2018 to 2019 term, he had hosted a series of fundraising events for his chosen charities, including his chairman’s dinner and raffle, a street fair, bingo and supper nights. 

 

Councillor Billington advised Council that in his second term of office he had beaten the £19,000 he had raised the previous year, meaning across his two terms of office he had raised almost £40,000. Councillor Billington presented cheques to representatives of each of the charities he had supported during his 209/20 term of office, St John’s Children’s Centre and three youth football clubs: Kidlington Youth FC, Garden City FC and Yarnton Blues FC.

 

Councillor Billington paid particular thanks to his consorts for the year, Councillor Chris Heath, and Liz Matthews, the Chairman’s PA and presented them with a token of his appreciation.

 

 

 

 

10.

Election of Vice-Chairman for the Municipal Year 2019/2020

Additional documents:

Minutes:

It was moved by Councillor Woodcock and seconded by Councillor Perry, that Councillor Hannah Banfield be elected as Vice-Chairman for the Municipal Year 2019/2020. There were no other nominations.

 

Resolved

 

(1)            That Councillor Hannah Banfield be elected Vice-Chairman of the Council for the municipal year 2019/2020.

 

11.

Investiture of Vice-Chairman

Additional documents:

Minutes:

Councillor Hannah Banfield, having made and signed the required Declaration of Acceptance of Office was invested with the Vice-Chairman’s Chain.

12.

Annual Business Report pdf icon PDF 94 KB

Report of Chief Executive

 

Purpose of report

 

To note the results of the 2 May 2019 district elections, note the constitution of Political Groups, note the appointment of the Deputy Leader and Executive for the Municipal Year 2019/20, and consider and agree the disbanding of the joint committees with South Northamptonshire Council and the suggested constitution of Committees for the Municipal year 2019/2020 and appoint representatives to the Oxfordshire County Council Health Overview and Scrutiny Committee, the Police and Crime Commissioner Scrutiny Panel, the Oxfordshire Growth Board and the Growth Board Scrutiny Panel.

 

Recommendations

            

*The recommendations are also included in the relevant section of the report *

 

The meeting is recommended:

 

 1.1        To note the results of the District elections held on 2 May 2019.

 

1.2         To note the constitution of Political Groups and notification of Group Leaders.

 

1.3         To note the appointment of Deputy Leader of the Council, the membership of the Executive and the Executive Portfolios for 2019/20.

 

1.4         To disband the existing joint committees with South Northamptonshire Council: Joint Commissioning Committee; Joint Appeals Committee; Joint Scrutiny Committee and request the Director Law and Governance to amend the Constitution accordingly.

 

1.5         To agree the allocation of seats on committees that are subject to the political balance requirements as set out in Table 1 (addendum to report to follow).

 

1.6         To agree the allocation of seats on committees not subject to political balance requirements as set out in Table 2 (addendum to report to follow).

 

1.7         To appoint members (and where appropriate, substitute members) to serve on each of the committees and other bodies set out in Tables 1 and 2 in accordance with the nominations to be made by political groups (Appendix 2 - to follow).

 

1.8         To appoint a representative to the Oxfordshire County Council Health Overview and Scrutiny Committee.

 

1.9         To appoint a representative to the Police and Crime Commissioner Scrutiny Panel.

 

1.10      To appoint a representative and substitute to the Oxfordshire Growth Board.

 

1.11      To appoint three representatives to the Oxfordshire Growth Board Scrutiny Panel.

 

Additional documents:

Minutes:

The Chief Executive submitted a report for Council to note the results of the 2 May 2019 district elections, note the constitution of Political Groups, note the appointment of the Deputy Leader and Executive for the Municipal Year 2019/20, and consider and agree the disbanding of the joint committees with South Northamptonshire Council and the suggested constitution of Committees for the Municipal year 2019/2020 and appoint representatives to the Oxfordshire County Council Health Overview and Scrutiny Committee, the Police and Crime Commissioner Scrutiny Panel, the Oxfordshire Growth Board and the Growth Board Scrutiny Panel.

 

Resolved

            

(1)          That the results of the District elections held on 2 May 2019 be noted:

 

Ward

Elected

Adderbury, Bloxham and Bodicote

Councillor Mike Bishop - Conservative

Banbury Calthorpe and Easington

Councillor Colin Clarke - Conservative

Banbury Cross and Neithrop

Councillor Hannah Banfield - Labour

Banbury Grimsbury and Hightown

Councillor Perran Moon - Labour

Banbury Hardwick

Councillor Nathan Bignell - Conservative

Banbury Ruscote

Councillor Sean Woodcock - Labour

Bicester East

Councillor Richard Mould - Conservative

Bicester North and Caversfield

Councillor Jason Slaymaker - Conservative

Bicester South and Ambrosden

Councillor Nick Cotter - Independent

Bicester West

Councillor Fraser Webster - Independent

Cropredy, Sibfords and Wroxton

Councillor Doug Webb - Conservative

Deddington

Councillor Hugo Brown - Conservative

Fringford and Heyfords

Councillor Ian Corkin - Conservative

Kidlington East

Councillor Ian Middleton - Green

Kidlington West

Councillor Katharine Tyson – Liberal Democrat  (elected for a 4 year term)

Councillor Conrad Copeland – Liberal Democrat  (elected for a 3 year term)

Launton and Otmoor

Councillor Tim Hallchurch - Conservative

 

 

(2)          That the current constitution of the Council (32 Conservative (67%); 9 Labour (19%); 4 Independent (8%); 2 Liberal Democrat (4%); and 1 Green (2%)) be noted; the constitution of Political Groups (32 Conservative, 9 Labour, Independent Group, and Progressive Oxfordshire comprising 2 Liberal Democrat and 1 Green councillors) and notification of Group Leaders: Councillor Barry Wood, Leader of the Conservative Group and Leader of the Council, Councillor Sean Woodcock, Leader of the Labour Group and Leader of the Opposition;  Councillor Les Sibley, Leader of the Independent Group; and, Councillor Katherine Tyson, Progressive Oxfordshire, be noted.

 

(3)          That the appointment of the Deputy Leader of the Council, the membership of the Executive and the Executive Portfolios for 2019/2020 be noted:

 

Lead Member Portfolio

Councillor

Leader of the Council

Councillor Barry Wood

Deputy Leader of the Council and Lead Member for Leisure and Sport

Councillor George Reynolds

Lead Member for Planning

Councillor Colin Clarke

Lead Member for Customers and Transformation

Councillor Ian Corkin

Lead Member for Housing

Councillor John Donaldson

Lead Member for Financial Management and Governance

Councillor Tony Ilott

Lead Member for Health and Wellbeing

Councillor Andrew McHugh

Lead Member for Performance

Councillor Richard Mould

Lead Member for Clean and Green

Councillor Dan Sames

Lead Member for Economy, Regeneration and Property

Councillor Lynn Pratt

 

(4)          That agreement be given to disband the existing joint committees with South Northamptonshire Council: Joint Commissioning Committee; Joint Appeals Committee; Joint Scrutiny Committee and  ...  view the full minutes text for item 12.

13.

'Making' (Adoption) of the Mid-Cherwell Neighbourhood Plan pdf icon PDF 113 KB

** Due to the size of the documents, Appendix 1 will be published as a supplement to the main agenda and can be accessed online. Hard copies will not be circulated to Members but available to view at the Council offices **

 

Report of Interim Executive Director - Place & Growth

 

Purpose of report

 

To seek the ‘making’ of the Mid-Cherwell Neighbourhood Plan following the successful referendum and the recommendation of the Executive at its meeting on 1 April 2019.

 

Recommendations

 

The meeting is recommended:

 

1.1          To note the referendum result of 21 March 2019 where 90.2% of those who voted were in favour of the Mid-Cherwell Neighbourhood Plan which is above the required 50%.

 

1.2             To formally ‘make’ the Mid-Cherwell Neighbourhood Plan presented at Appendix 1 to this report so that it continues to have effect as part of the statutory Development Plan for the District.

 

1.3             To authorise the Interim Executive Director - Place and Growth in consultation with the Lead Member for Planning to issue and publicise a Decision Statement.

Additional documents:

Minutes:

The Interim Executive Director - Place & Growth submitted a report to seek the ‘making’ of the Mid-Cherwell Neighbourhood Plan following the successful referendum and the recommendation of the Executive at its meeting on 1 April 2019.

 

In considering the report, local ward members, Councillors Corkin and Macnamara, commended Martin Lipsom, Chairman of the Cherwell Neighbourhood Forum, for his hard work leading the development of the plan, and the Dorchester Group for their support to the process.

 

Resolved

 

(1)            That the referendum result of 21 March 2019 where 90.2% of those who voted were in favour of the Mid-Cherwell Neighbourhood Plan which is above the required 50% be noted.

 

(2)            That it be agreed to formally ‘make’ the Mid-Cherwell Neighbourhood Plan (annex to the Minutes as set out in the Minute Book) so that it continues to have effect as part of the statutory Development Plan for the District.

 

(3)            That the Interim Executive Director - Place and Growth, in consultation with the Lead Member for Planning, be authorised to issue and publicise a Decision Statement.

 

14.

Overview and Scrutiny Annual Report 2018/19 pdf icon PDF 69 KB

Report of Director – Law and Governance

 

Purpose of report

 

This report presents the Overview and Scrutiny Annual Report for 2018/19.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of the Overview and Scrutiny Annual Report 2018/19.

 

Additional documents:

Minutes:

The Director – Law and Governance submitted a report which presented report the Overview and Scrutiny Annual Report for 2018/19.

 

Resolved

       

(1)       That the contents of the Overview and Scrutiny Annual Report 2018/19 be noted.