Agenda and decisions


Accounts, Audit and Risk Committee
Wednesday 13 March 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Aaron Hetherington, Democratic and Elections  Email: aaron.hetherington@cherwellandsouthnorthants.gov.uk, 01295 227956

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

4.

Minutes pdf icon PDF 61 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 23 January 2019.

5.

Chairman's Announcements

To receive communications from the Chairman.

6.

Housing Benefit Subsidy pdf icon PDF 95 KB

Report of the Executive Director: Finance and Governance (Interim)

 

Purpose of report

 

To provide members of this Committee with an update on the Housing Benefit subsidy claim audit for the financial year 2017-2018.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of this report.

Decision:

Resolved

 

(1)       That the contents of the report be noted.

7.

Housing Benefit and Council Tax Reduction Risk Based Verification Policy pdf icon PDF 88 KB

Report of the Executive Director: Finance and Governance (Interim)

 

 

Purpose of report

 

To provide members of this Committee with an update on the Risk Based Verification (RBV) module which was agreed by members of the Accounts Audit and Risk Committee in June 2017 and was introduced for Housing Benefit and Council Tax Reduction new claims from November 2017, and to seek approval for some minor changes to the RBV policy.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of this report.

 

1.2       To approve changes to the RBV policy for 2019-2020

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the report be noted.

 

(2)          That the changes to the RBV policy for 2019-2020 be approved

8.

Internal Audit Update 2018/19 pdf icon PDF 73 KB

Report of the Executive Director: Finance and Governance (Interim)

 

Purpose of report

 

To receive CW Audit Services update report for 2018/19.

 

Recommendations

            

1.1     The meeting is recommended to note the contents of the 2018/19 internal audit progress report from CW Audit Services.

 

Additional documents:

Decision:

Resolved

 

(1)             That the ontents of the 2018/19 internal audit progress report from CW Audit Service be noted.

9.

Internal Audit Plan 2019/20 pdf icon PDF 60 KB

Report of the Executive Director: Finance and Governance (Interim)

 

Purpose of report

 

To receive the CW Audit Internal audit plan for 2019/20.

 

Recommendations

            

1.1     The meeting is recommended to note the contents of the 2019/20 Internal Audit Plan from CW Audit.

Additional documents:

Decision:

Resolved

 

(1)             That the contents of the 2019/20 Internal Audit Plan from CW Audit be noted.

10.

External Audit Progress Update

Verbal update by Executive Director: Finance and Governance (Interim)

Decision:

Resolved

 

(1)         That the verbal update on the External Audit progress be noted.

11.

Monthly Performance, Risk and Finance Monitoring Report - December 2018 pdf icon PDF 878 KB

Report of Executive Director: Finance and Governance (Interim) and Assistant Director: Performance and Transformation

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2       To review the Leadership Risk Register and identify any issues for further consideration.

Additional documents:

Decision:

Resolved

 

(1)       That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)       That the Leadership Risk Register be noted.

12.

Treasury Management Report - January 2019 pdf icon PDF 209 KB

Report of the Executive Director: Finance and Governance (Interim)

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2018/19 as required by the Treasury Management Code of Practice.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of the January 2019 Treasury Management report.

Decision:

Resolved

 

(1)             That the contents of the January 2019 Treasury Management Report be noted.

13.

Work Programme

To receive a verbal update on the Work Programme.

Decision:

Resolved

 

(1)                That the work programme be noted.

 

14.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

15.

Exclusion of Press and Public

The following item contains exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

16.

Treasury Management Report - January 2019 - Exempt Appendix

Decision:

Resolved

 

(1)                That the exempt appendix be noted.