Agenda, decisions and draft minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

39.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

11. Support for Banbury Business Improvement District (BID).

Councillor Surinder Dhesi, Declaration, as an employee of Marks and Spencer.

 

14. Loan for a Replacement Kidlington Girl Guides Building.

Councillor Surinder Dhesi, Declaration, as an honorary Girl Guide.

 

40.

Communications pdf icon PDF 221 KB

To receive communications from the Chairman and/or the Leader of the Council.

 

Additional documents:

Minutes:

The Chairman made the following announcements:

 

Chairman’s Dinner

The Chairman advised Council that his charity dinner was on Saturday 10 March at Exeter Hall, Kidlington. Tickets were £45 and could be bought from his PA, Liz Matthews. All proceeds will go to the charities he was supporting as Chairman. 

 

Banbury Salvation Army – Chairman’s Charity

The Chairman reported that he had added Banbury Salvation Army as a charity he would be supporting during his year as Chairman.

 

Chairman’s Engagements

The Chairman reported that a copy of the events attended by himself or the Vice-Chairman was included with the agenda.

 

Post

The Chairman reminded Members to collect any post from pigeon holes.

 

41.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

Minutes:

There were no petitions or requests to address the meeting.

 

42.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

Minutes:

There were no items of urgent business.

43.

Minutes of Council pdf icon PDF 311 KB

To confirm as a correct record the Minutes of Council held on 17 July 2017.

Additional documents:

Minutes:

The minutes of the meeting held on 17 July 2017 were agreed as a correct record and signed by the Chairman.

44.

Minutes pdf icon PDF 1 MB

a)         Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the 28 day notice

 

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting of Council held on 17 July 2017, two decisions have been taken by the Executive which were not included in the 28 day notice relating to: Franklins House, Bicester; and, Budget Strategy 2018/19 and Beyond.

 

b)         Minutes of Committees

 

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

Additional documents:

Minutes:

a)            Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency

 

Resolved

 

That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council held on 17 July 2017, two decisions had been taken by the Executive which were not included in the 28 day notice relating to: Franklins House, Bicester; and, Budget Strategy 2018/19 and Beyond.

 

b)           Minutes of Committees

 

Resolved

 

That the minutes of Committees as set out in the Minute Book be received.

 

 

45.

Questions

a)         Written Questions

 

            To receive any written questions and answers which have been submitted with advance notice in accordance with the Constitution. A written response to the question will be circulated at the meeting.

 

b)         Questions to the Leader of the Council

 

The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).

 

Following a response to their question being provided Members will be entitled to a follow up or supplementary question.

 

c)         Questions to Committee Chairmen on the Minutes

 

The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any).

Additional documents:

Minutes:

a) Written Questions

 

There were no written questions.

 

b) Questions to the Leader of the Council

 

Questions were asked and answers received on the following issues:

 

Councillor Gaul: Syrian Refugees

Councillor Corkin: Charging for non-domestic waste and impact on fly-tipping

Councillor Dhesi: Provision of advice to individuals with mental health issues regarding council tax reductions

Councillor Dhesi: Drug problems in Banbury

Councillor Woodcock: Roll out of universal credit

Councillor Mallon: Drug problems in Banbury

 

c) Questions to Committee Chairmen on the Minutes

 

There were no questions to Committee Chairman on the minutes of meetings.

 

46.

Motions pdf icon PDF 307 KB

To debate the following motions which have been submitted with advance notice, in accordance with the constitution.

 

Adoption of the International Holocaust Remembrance Alliance working definition of anti-Semitism

In December 2016, the Government formally adopted the International Holocaust Remembrance Alliance the following working definition of anti-Semitism:

 

Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.”

 

The full text of the definition is included in your agenda pack.

 

The definition, although legally non-binding, is an important tool for public bodies to understand how anti-Semitism manifests itself in the 21st century, as it gives examples of the kind of behaviours which depending on the circumstances could constitute anti- Semitism.

 

The Rt Hon Sajid Javid MP has written to all local authority Leaders (attached) about the Government’s adoption of the working definition of anti-Semitism reminding us that anti-Semitism continues to be a problem in this country and encouraging us to formally adopt the definition ourselves. I therefore propose that CDC adopts the working definition of anti-Semitism.   

 

Proposer: Councillor Barry Wood

 

 

Condition of BT Phones Boxes in the District

BT phone boxes around our district are in a very poor condition. The advertisement on many has been left to peel rather than be replaced. The poor condition of the phone boxes are a magnet for regular vandalism and the disposal of rubbish. This problem is not restricted to a few street corners, but also to our town centres. Royal Mail look after their post boxes, why can't BT look after their phone box's?

 

I move that council formally request BT tidy up and clean up their phone box's around our district. We want them presentable, on the inside and out, or we do not want them at all.

 

Proposer: Councillor Sean Gaul

Seconder: Councillor Barry Wood

 

 

Public Sector Pay Cap

This council notes that by restraining the remit of the pay review bodies to a maximum uplift of no more than one per cent, since 2010 the government has cut in real terms the pay of public sector staff including nurses, firefighters, police officers and the armed forces. This has had a detrimental impact on morale, recruitment and retention at a time when demand for services is on the increase. This council thus calls on the government to scrap the cap on public sector pay and restore the independence of pay review bodies.

 

Proposer: Councillor Sean Woodcock

Seconder: Councillor Barry Richards

Additional documents:

Decision:

Resolved

 

(1)          That the following motion be adopted:

 

Adoption of the International Holocaust Remembrance Alliance working definition of anti-Semitism

That Cherwell District Council adopt the following working definition of anti-Semitism:    

 

Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.”

 

(2)          That the following motion, as amended, be adopted:

 

Condition of BT Phones Boxes in the District

That Cherwell District Council formally request BT tidy up and clean up their phone boxes around our district. We want them presentable, on the inside and out.

 

(3)          That the following motion, as amended, be adopted:

 

Public Sector Pay Cap

This council notes that by restraining the remit of the pay review bodies to a maximum uplift of no more than one percent there has been an impact on public sector staff including nurses, teachers, firefighters, police officers, the armed forces and the civil service. This has affected morale, recruitment and retention at a time when demand for services is on the increase. This council thus calls on the government to move to a more flexible position on public sector pay.

 

 

Minutes:

a)            Adoption of the International Holocaust Remembrance Alliance working definition of anti-Semitism

 

It was moved by Councillor Wood, and seconded by Councillor Hussain, that the following motion be adopted:

 

“In December 2016, the Government formally adopted the International Holocaust Remembrance Alliance the following working definition of anti-Semitism:

 

Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.”

 

The definition, although legally non-binding, is an important tool for public bodies to understand how anti-Semitism manifests itself in the 21st century, as it gives examples of the kind of behaviours which depending on the circumstances could constitute anti- Semitism.

 

The Rt Hon Sajid Javid MP has written to all local authority Leaders about the Government’s adoption of the working definition of anti-Semitism reminding us that anti-Semitism continues to be a problem in this country and encouraging us to formally adopt the definition ourselves. I therefore propose that CDC adopts the working definition of anti-Semitism. “  

 

The motion was debated and subsequently agreed.

 

b)        Condition of BT Phones Boxes in the District

 

It was moved by Councillor Wood, and seconded by Councillor Hussain, that the following motion be adopted:

 

“BT phone boxes around our district are in a very poor condition. The advertisement on many has been left to peel rather than be replaced. The poor condition of the phone boxes are a magnet for regular vandalism and the disposal of rubbish. This problem is not restricted to a few street corners, but also to our town centres. Royal Mail look after their post boxes, why can't BT look after their phone box's?

 

I move that council formally request BT tidy up and clean up their phone box's around our district. We want them presentable, on the inside and out, or we do not want them at all.”

 

In the course of the debate, Councillor Richards proposed an amendment to the motion to delete the words “or we do not want them at all”, which was duly seconded by Councillor Woodcock:

 

On being put to the vote, the amendment was approved. The motion as amended was debated and on being put to the vote, was supported.

c)         Public Sector Pay Cap

 

It was moved by Councillor Woodcock, and seconded by Councillor Richards, that the following motion be adopted:

 

“This council notes that by restraining the remit of the pay review bodies to a maximum uplift of no more than one per cent, since 2010 the government has cut in real terms the pay of public sector staff including nurses, firefighters, police officers and the armed forces. This has had a detrimental impact on morale, recruitment and retention at a time when demand for services is on the increase. This council thus calls on the government to scrap the cap on public sector pay and restore the independence of pay review bodies.”

 

The following amendments  ...  view the full minutes text for item 46.

47.

Chief Officer and Deputy Chief Officer Appointment Process pdf icon PDF 124 KB

** Please note that this report will follow as the proposals will be considered by the Joint Commissioning Committee at their meeting on 11 October 2017 **

 

Report of Chief Executive

 

Purpose of report

 

To confirm the arrangements for the appointment of Chief Officers and Deputy Chief Officers.

 

Recommendations

            

Council is recommended to:

 

 1.1        Agree to amend the terms of reference of the Joint Commissioning Committee and Officer Employment Procedure Rules to confirm that Chief Officers’ appointments will be member level decisions made by the Joint Commissioning Committee and that Deputy Chief Officer appointments will be made by the Head of Paid Service, subject to a similar decision being made by the South Northamptonshire Council.

 

1.2      Delegate authority to the Monitoring officer to amend the constitution, in accordance with 1.1 above.

 

1.3      Agree that any increased management restructure costs be included in the budget framework, with in year costs met from within existing budgets and future costs included in the 2018/19 budget; and that the Deputy Section 151 Officer be authorised to include these figures within the budget when finalised.

 

Additional documents:

Decision:

Resolved

 

(1)          That, subject to a similar decision being made by South Northamptonshire Council, the terms of reference of the Joint Commissioning Committee and Officer Employment Procedure Rules be amended to confirm that Chief Officers’ appointments will be member level decisions made by the Joint Commissioning Committee and that Deputy Chief Officer appointments will be made by the Head of Paid Service.

 

(2)          That authority be delegated to the Monitoring officer to amend the constitution, in accordance with resolution (1) above.

 

(3)          That it be agreed that any increased management restructure costs be included in the budget framework, with in year costs met from within existing budgets and future costs included in the 2018/19 budget; and that the Deputy Section 151 Officer be authorised to include these figures within the budget when finalised.

 

Minutes:

The Chief Executive submitted a report to confirm the arrangements for the appointment of Chief Officers and Deputy Chief Officers.

 

Resolved

 

(1)          That, subject to a similar decision being made by South Northamptonshire Council, the terms of reference of the Joint Commissioning Committee and Officer Employment Procedure Rules be amended to confirm that Chief Officers’ appointments will be member level decisions made by the Joint Commissioning Committee and that Deputy Chief Officer appointments will be made by the Head of Paid Service.

 

(2)          That authority be delegated to the Monitoring officer to amend the constitution, in accordance with resolution (1) above.

 

(3)          That it be agreed that any increased management restructure costs be included in the budget framework, with in year costs met from within existing budgets and future costs included in the 2018/19 budget; and that the Deputy Section 151 Officer be authorised to include these figures within the budget when finalised.

 

48.

Support for Banbury Business Improvement District (BID) pdf icon PDF 157 KB

Report of Head of Strategic Planning and the Economy

 

Purpose of report

 

A)              To seek Council approval, subject to a positive ballot, for:

 

a.         Cherwell District Council to subsidise part of the annual costs of collecting the Levy on behalf of the BID within a budget ceiling for a maximum five-year period and for the Chief Financial Officer to make the appropriate arrangements;

 

b.         Cherwell District Council to provide a bridging loan to the BID to support its establishment and for repayment to occur within a three-year period and for the Chief Financial Officer to make the appropriate arrangements.

 

c.         Cherwell District Council to meet the costs of creating the BID Levy collection system and for the Chief Financial Officer to make the appropriate arrangements.

 

Recommendations

 

The Executive recommends to Council that a number of decisions are taken to prepare for the creation of the Banbury Business Improvement District (BID), subject to a positive ‘yes’ ballot of businesses. It is recommended: 

 

1)    That, subject to a positive ‘yes’ ballot of businesses and approval of budgets by Full Council, authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to meet the actual one-off capital cost, estimated to be £20,000 to create the necessary collection system.

 

2)    That, subject to a positive ‘yes’ ballot of businesses and approval of budgets by Full Council, authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to subsidise a proportion of the annual revenue costs to collect the BID levy for a maximum period of five years of £9,000 a year.

 

3)    That, subject to a positive ‘yes’ ballot of businesses and approval of budgets by Full Council, authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to provide a bridging loan of up to £50,000 to the Banbury BID to cover the set-up, operational and project costs in its start-up phase to be entirely repaid to the Council within three years. The loan would be subject to an appropriate legal agreement being entered into to govern the drawdown loan facility and all financial requirements being satisfied.

 

Additional documents:

Decision:

Resolved

 

(1)          That, subject to a positive ‘yes’ ballot of businesses authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to meet the actual one-off capital cost, estimated to be £20,000 to create the necessary collection system.

 

(2)          That, subject to a positive ‘yes’ ballot of businesses authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to subsidise a proportion of the annual revenue costs to collect the BID levy for a maximum period of five years of £9,000 a year.

 

(3)          That, subject to a positive ‘yes’ ballot of businesses and approval of budgets by Full Council, authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to provide a bridging loan of up to £50,000 to the Banbury BID to cover the set-up, operational and project costs in its start-up phase to be entirely repaid to the Council within three years. The loan would be subject to an appropriate legal agreement being entered into to govern the drawdown loan facility and all financial requirements being satisfied.

 

Minutes:

The Head of Strategic Planning and the Economy submitted a report to seek Council approval, subject to a positive ballot, for Cherwell District Council to subsidise part of the annual costs of collecting the Levy on behalf of the Banbury Improvement District (BID) within a budget ceiling for a maximum five-year period and for the Chief Financial Officer to make the appropriate arrangements; for Cherwell District Council to provide a bridging loan to the BID to support its establishment and for repayment to occur within a three-year period and for the Chief Financial Officer to make the appropriate arrangements; for Cherwell District Council to meet the costs of creating the BID Levy collection system; and, for the Chief Financial Officer to make the appropriate arrangements.

 

Resolved

 

(1)          That, subject to a positive ‘yes’ ballot of businesses authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to meet the actual one-off capital cost, estimated to be £20,000 to create the necessary collection system.

 

(2)          That, subject to a positive ‘yes’ ballot of businesses authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to subsidise a proportion of the annual revenue costs to collect the BID levy for a maximum period of five years of £9,000 a year.

 

(3)          That, subject to a positive ‘yes’ ballot of businesses and approval of budgets by Full Council, authority be delegated to the Chief Finance Officer in consultation with the relevant Lead Member to provide a bridging loan of up to £50,000 to the Banbury BID to cover the set-up, operational and project costs in its start-up phase to be entirely repaid to the Council within three years. The loan would be subject to an appropriate legal agreement being entered into to govern the drawdown loan facility and all financial requirements being satisfied.

 

49.

Community Governance Review - results of second consultation and final recommendations, and update regarding Parliamentary Boundary Review pdf icon PDF 236 KB

Report of Chief Executive

 

Purpose of report

 

To consider the final recommendations from the Community Governance Review (CGR) Working group, following the second consultation phase.

 

To provide a further update regarding next stages of the Parliamentary Boundary Review. 

 

Recommendations

            

The meeting is recommended to approve the following:

 

 1.1        The separation of the existing Upper Heyford Parish into two, as shown on the map at Appendix 3.

 

1.2      The parishes being named Upper Heyford and Heyford Park, with the outer boundary of Heyford Park being as shown on the map at Appendix 3.

 

1.3      Upper Heyford Parish retaining six parish councillors, and Heyford Park having seven parish councillors.

 

1.4      The number of Parish Councillors for Fritwell being increased by one, from six to seven.

 

1.5      The number of Parish Councillors for Stratton Audley being increased by two, from five to seven.

 

1.6      The number of Parish Councillors for Tadmarton being reduced by one, from seven to six.

 

1.7      The number of Parish Councillors for Weston-on-the-Green being increased by one, from seven to eight.

 

1.8      The number of Parish Councillors for Yarnton being increased by one, from nine to 10.

 

1.9      Authority being delegated to the Chief Executive to respond to the third consultation of the Parliamentary Boundary Review, in consultation with the CGR/Parliamentary Boundary Review Working Group

 

Additional documents:

Decision:

Resolved

 

(1)          That the separation of the existing Upper Heyford Parish into two, as shown on the map at the annex to the Minutes (as set out in the Minute Book) be agreed.

 

(2)          That the parishes be named Upper Heyford and Heyford Park, with the outer boundary of Heyford Park being as shown on the map at the annex to the Minutes (as set out in the Minute Book).

 

(3)          That Upper Heyford Parish retaining six parish councillors, and Heyford Park having seven parish councillors be agreed.

 

(4)          That the number of Parish Councillors for Fritwell be increased by one, from six to seven.

 

(5)          That the number of Parish Councillors for Stratton Audley be increased by two, from five to seven.

 

(6)          That the number of Parish Councillors for Tadmarton be reduced by one, from seven to six.

 

(7)          That the number of Parish Councillors for Weston-on-the-Green be increased by one, from seven to eight.

 

(8)          That the number of Parish Councillors for Yarnton being increased by one, from nine to 10.

 

(9)          That authority be delegated to the Chief Executive to respond to the third consultation of the Parliamentary Boundary Review, in consultation with the CGR/Parliamentary Boundary Review Working Group

 

Minutes:

The Chief Executive submitted a report to consider the final recommendations from the Community Governance Review (CGR) Working group, following the second consultation phase. The report also provided a further update regarding the next stages of the Parliamentary Boundary Review.

 

Resolved

 

(1)          That the separation of the existing Upper Heyford Parish into two, as shown on the map at the annex to the Minutes (as set out in the Minute Book) be agreed.

 

(2)          That the parishes be named Upper Heyford and Heyford Park, with the outer boundary of Heyford Park being as shown on the map at the annex to the Minutes (as set out in the Minute Book).

 

(3)          That Upper Heyford Parish retaining six parish councillors, and Heyford Park having seven parish councillors be agreed.

 

(4)          That the number of Parish Councillors for Fritwell be increased by one, from six to seven.

 

(5)          That the number of Parish Councillors for Stratton Audley be increased by two, from five to seven.

 

(6)          That the number of Parish Councillors for Tadmarton be reduced by one, from seven to six.

 

(7)          That the number of Parish Councillors for Weston-on-the-Green be increased by one, from seven to eight.

 

(8)          That the number of Parish Councillors for Yarnton being increased by one, from nine to 10.

 

(9)          That authority be delegated to the Chief Executive to respond to the third consultation of the Parliamentary Boundary Review, in consultation with the CGR/Parliamentary Boundary Review Working Group

 

50.

Standards Arrangements - Appointment of Independent Persons pdf icon PDF 291 KB

Report of Monitoring Officer

 

Purpose of report

 

To appoint statutory independent persons as part of the standards arrangements.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To re-appoint Mr Graham Matthews as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

1.2       To agree to appoint a third independent person pursuant to section 28(7) of the Localism Act 2011.

 

1.3       Subject to the agreement of recommendation 1.2, to appoint Mr Stuart Green as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

Additional documents:

Decision:

Resolved

 

(1)          That Mr Graham Matthews be re-appointed as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

(2)          That the appointment of a third independent person pursuant to section 28(7) of the Localism Act 2011 be agreed.

 

(3)          That, further to resolution (2), Mr Stuart Green be appointed as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

Minutes:

The Monitoring Officer submitted a report to appoint statutory independent persons as part of the standards arrangements.

 

Resolved

 

(1)          That Mr Graham Matthews be re-appointed as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

(2)          That the appointment of a third independent person pursuant to section 28(7) of the Localism Act 2011 be agreed.

 

(3)          That, further to resolution (2), Mr Stuart Green be appointed as an independent person pursuant to section 28(7) of the Localism Act 2011 for a term of four years expiring on the date of the annual meeting of Council in 2021.

 

51.

Loan for a Replacement Kidlington Girl Guides Building pdf icon PDF 120 KB

Report of Director of Operational Delivery

 

Purpose of report

 

To consider the creation of a capital budget for a loan to Kidlington Girl Guides to enable them to replace their current old and poor quality building.

 

Recommendations

            

Council is recommended:

 

1.1         To approve the creation of a capital budget of up to £100,000 to Kidlington Girl Guides for a replacement Guide building with delegated authority given to the Chief Finance Officer to approve the final cost and loan agreement.

 

Additional documents:

Decision:

Resolved

 

(1)          That the creation of a capital budget of up to £100,000 to Kidlington Girl Guides for a replacement Guide building be approved and  delegated authority granted to the Chief Finance Officer to approve the final cost and loan agreement.

Minutes:

The Director of Operational Delivery submitted a report to consider the creation of a capital budget for a loan to Kidlington Girl Guides to enable them to replace their current old and poor quality building.

 

Resolved

 

(1)          That the creation of a capital budget of up to £100,000 to Kidlington Girl Guides for a replacement Guide building be approved and delegated authority granted to the Chief Finance Officer to approve the final cost and loan agreement.

52.

Notification of Urgent Action: Stratfield Brake Sports Ground, Kidlington pdf icon PDF 150 KB

Report of Director of Operational Delivery

 

Purpose of report

 

To inform Members of the decision taken under urgent powers in consultation with relevant Members to approve the award of an operating contract for Stratfield Brake Sports Ground and transitional financial support to Kidlington (KPC) and Gosford & Water Eaton Parish Councils (G&WEPC) and a number of urgency actions to progress in a timely manner.

 

Recommendations

            

1.1       Council is recommended to note the urgent action taken to approve the award of an operating contract and associated actions.

 

Additional documents:

Decision:

Resolved

 

(1)          That the urgent action taken to approve the award of an operating contract and associated actions for Stratfield Brake Sports Ground, Kidlington be noted.

Minutes:

The Director of Operational Delivery submitted a report to inform Members of the decision taken under urgent powers in consultation with relevant Members to approve the award of an operating contract for Stratfield Brake Sports Ground and transitional financial support to Kidlington (KPC) and Gosford & Water Eaton Parish Councils (G&WEPC).

 

Resolved

 

(1)          That the urgent action taken to approve the award of an operating contract and associated actions for Stratfield Brake Sports Ground, Kidlington be noted.

53.

Amendments to Committee Membership

Council is asked to note the following amendments to Committee membership made by the Conservative Group:

 

Overview and Scrutiny Committee

Remove Councillor David Hughes, add Councillor Hugo Brown

 

Additional documents:

Decision:

Item withdrawn

Minutes:

The Leader of the Conservative Group, Councillor Wood, advised that this item had been withdrawn from the agenda.

54.

Exclusion of the Press and Public

The following items contain exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972.

 

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

Additional documents:

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

55.

Questions on Exempt Minutes

Members of Council will ask questions on exempt minutes, if any.

Additional documents:

Minutes:

There were no questions on exempt minutes.

56.

The Hill Youth and Community Centre - Budget Request

Exempt report of Chief Finance Officer

Decision:

Resolved

 

(1)          That, in accordance with the agreed recommendations of the Executive, the additional capital budget of £200,000 for redevelopment of The Hill Youth and Community Centre be approved.

 

Minutes:

The Chief Finance Officer submitted an exempt report to seek approval of an additional capital budget of £200,000 for the redevelopment of The Hill Youth and Community Centre in Bretch Hill, Banbury.

 

Resolved

 

(1)          That, in accordance with the agreed recommendations of the Executive, the additional capital budget of £200,000 for redevelopment of The Hill Youth and Community Centre be approved.

 

57.

Notification of Urgent Action: Franklins House, Bicester

Exempt report of Chief Finance Officer

Decision:

Resolved

 

(1)          As set out in the exempt minutes.

Minutes:

The Chief Finance Officer submitted an exempt report to notify Full Council of the urgent action relating to Franklins House, Bicester, taken by the Chief Finance Officer in consultation with the Chairman of Council.

 

Resolved

 

(1)          As set out in the exempt minutes.