Agenda and draft minutes


Shareholder Committee - Monday 28 February 2022 6.00 pm

Venue: Bodicote House, Bodicote, Banbury, Oxon OX15 4AA

Contact: Emma Faulkner, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221953

Items
No. Item

38.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

39.

Minutes

To confirm as a correct record the notes of the informal meeting of the Committee held on 18 February 2022 (to follow).

Minutes:

The Minutes of the meeting of the Committee held on 6 December 2021 having been confirmed as a correct record at the 18 February 2022 virtual meeting of the Committee were signed by the Chairman.

 

40.

Chairman's Announcements

To receive communications from the Chairman

Minutes:

There were no Chairman’s announcements.

41.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Minutes:

There were no items of urgent business.

42.

Exclusion of the Public and Press

The following items of business contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

 

3          Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

 

 

 

Minutes:

Resolved

 

(1)      That, in accordance with Section 100A(4) of Local Government Act 1972, the press and pubic be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of that Act and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

43.

Graven Hill Village Development Company (GHVDC) - Quarter Three Management Report, Business Plan and Budget 2022/23

Exempt report of Shareholder Representative.

 

Due to exceptional circumstances regarding Storm Eunice, the meeting of the Committee on 18 February 2022 was held virtually, and therefore informally.

 

Committee are asked to consider and approve the recommendations as set out in the exempt appendix, as approval is required at a formal Committee meeting.

 

The original report and appendices are attached for completeness.

Minutes:

The Chairman explained that the Committee had considered the exempt report from the Shareholder Representative that detailed the Quarter Three Management report, and draft business plan and budget for 2022/23, received a presentation from the Managing Director – Graven Hill Development Company at their meeting on 18 February 2022, which had been held virtually due to the extreme weather conditions related to Strom Eunice.

 

Whilst the Committee had endorsed the recommendations, it was necessary for them to approve at a formal in person committee meeting.

 

There being no further questions or comments that had informally been discussed an endorsed were approved.

 

Resolved

 

(1)          That the Quarter 3 Management Accounts be approved.

 

(2)          That the appointment of the Graven Hill Village Development Company Operations Director to the Graven Hill Village Holding Company Board be approved.

 

(3)          That the 2022/23 Budget, Cashflow and Business Plan incorporating the following be approved:

·      Principles – STACK 17

·      2022/23 Revenue & Expenditure

·      2022/23 Cashflow & Funding Requirement

·      2022/23 Business Plan

·      2022/23 Corporate KPIs