Agenda and draft minutes


Shareholder Committee
Tuesday 20 December 2016 2.00 pm

Venue: Bodicote House, Bodicote, Banbury OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Items
No. Item

1.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

2.

Appointment of Chairman for the Municipal Year 2016/2017

Minutes:

Resolved

 

That Councillor Ken Atack be appointed Chairman of the Shareholder Committee for the Municipal Year 2016/17.

3.

Chairman's Announcements

To receive communications from the Chairman

Minutes:

There were no Chairman’s announcements.

4.

Graven Hill - Creation of Additional Companies pdf icon PDF 237 KB

Report of Assistant Director

 

Purpose of report

 

To consider a request from Graven Hill Village Holding Company for the creation of additional subsidiary companies that are required to carry out specific roles required as part of the delivery of Graven Hill.

 

Recommendations

            

The meeting is recommended:

 

1.1       That approval be given to the creation of a Graven Hill Site Wide Management Company as a company limited by guarantee and that Graven Hill Village Holding Company be requested to prepare governance documents for final approval by the Shareholder representative before registration and director nominations occur.

 

1.2       That approval be given to the creation of Individual Apartment Management Companies as required and that Graven Hill Village Holding Company be requested to prepare template governance documents for final approval by the Shareholder representative and then subsequent approval prior to each Individual Apartment Company being established.

 

1.3       That the above companies be included within the proposed shareholder agreement.

 

Minutes:

The Assistant Director - Transformational Governance submitted a report to consider a request from Graven Hill Village Holding Company for the creation of additional subsidiary companies that are required to carry out specific roles required as part of the delivery of Graven Hill.

 

Resolved

 

(1)           That approval be given to the creation of a Graven Hill Site Wide Management Company as a company limited by guarantee and that Graven Hill Village Holding Company be requested to prepare governance documents for final approval by the Shareholder representative before registration and director nominations occur.

 

(2)           That approval be given to the creation of Individual Apartment Management Companies as required and that Graven Hill Village Holding Company be requested to prepare template governance documents for final approval by the Shareholder representative and then subsequent approval prior to each Individual Apartment Company being established.

 

(3)           That the above companies be included within the proposed shareholder agreement.

 

5.

Exclusion of the Public and Press

The following items of business contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

 

2             Information which is likely to reveal the identity of an individual

 

3             Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

4             Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.

 

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 2, 3 and 4 of Schedule 12A of that Act and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

 

 

 

Minutes:

Resolved

 

That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 2, 3 and 4 of Schedule 12A of that Act and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

6.

Verbal Update on Shareholder Role

Verbal Update by Assistant Director – Transformation Governance

Minutes:

The Assistant Director - Transformation Governance gave an exempt verbal update on the Shareholder role.

 

Resolved

 

(1)           That the exempt verbal update be noted.

7.

Director Appointments and Nomination

Exempt report of Assistant Director - Transformational Governance

Minutes:

The Assistant Director: Transformation Governance submitted an exempt report regarding Director appointments and nominations.

 

Resolved

 

(1)           As set out in the exempt minutes.

 

(2)           As set out in the exempt minutes.

 

(3)           As set out in the exempt minutes.

 

(4)           As set out in the exempt minutes.

         

(5)           As set out in the exempt minutes.

 

(6)           As set out in the exempt minutes.

 

(7)           As set out in the exempt minutes.