Agenda and minutes

Committee members agreed to discuss the agenda items informally and the notes would be submitted to the next meeting of the Committee for endorsement.

In the case of agenda item 9: Final Business Case: Joint Development Management Service and agenda item 13: Benefits Realisation Review: Human Resources and Organisational Development, the Committee supported the proposal of the Interim Chief Executive that they informally discuss the items and that he take urgent action in consultation with all members of the Joint Commissioning Committee to implement the decisions to avoid any delay in the process. The Interim Chief Executive confirmed that he would submit a report to the 20 July JCC meeting to provide formal notification of the urgent action as required by the Constitution.

Item deferred to the 20 July 2017 meeting of the Joint Commissioning Committee

Item deferred to the 20 July 2017 meeting of the Joint Commissioning Committee

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

13. Benefits Realisation Review: Human Resources and Organisational Development.

Mandy Targett, Declaration, as her post was included in the review and would leave the meeting for the duration of the item.

The Chairman to report on any requests to submit petitions or to address the meeting.

There had been no petitions or requests to address the meeting.

To receive communications from the Chairman.

The meeting being inquorate, the appointment of a Chairman for the Municipal Year 2017-2018 had been deferred to the 20 July 2017 meeting and there were therefore no Chairman’s announcements.

To confirm as a correct record the Minutes of the meeting held on 30 March 2017.

Item deferred to the 20 July 2017 meeting of the Joint Commissioning Committee

Report of Interim Chief Executive / Interim Head of Paid Service

Purpose of report

To inform Members of the decision taken by the Interim Chief Executive / Head of Paid Service under urgent powers in consultation with the Chairman (Councillor Barry Wood) and Vice-Chairman (Councillor Ian McCord) of the Joint Commissioning Committee to approve the 2017/18 pay aware for the Joint Management Team (JMT) and Shared Managers so it coincides with the general award and implementation date.

Recommendations

The meeting is recommended:

 1.1        To note the urgent action taken by the Interim Chief Executive / Head of Paid Service to approve the 2017/18 pay award for the Joint Management Team and Shared Managers.

Item deferred to the 20 July 2017 meeting of the Joint Commissioning Committee

Report of Head of Development Management

Purpose of report

This report presents the final business case for joint working in Development Management across Cherwell District and South Northamptonshire Councils (hereafter Cherwell or CDC and South Northamptonshire or SNC respectively).

The report recommends the formation of a Joint Development Management Service and in doing so seeks the Joint Commissioning Committee’s (JCC) agreement for the staffing elements of the business cases.

The proposal is part of the wider transformation programme across the two Councils.

Recommendations

The meeting is recommended:

1.1      To consider the responses to the consultation process with the affected staff and trade union representatives received as detailed in the consultation log (attached as Appendix 2) and from the Joint Councils Employee Engagement Committee (to be reported verbally), and determine whether any amendment to the business case is required as a result of them.

1.2      To note that the non-staffing aspects of the final business case to create a Joint Development Management Service between CDC and SNC were approved for implementation by CDC Executive on 6 June, subject to similar consideration and approval by SNC Cabinet on 12 June 2017 and approval of the staffing implications by this meeting of the Joint Commissioning Committee.

1.3       To approve the staffing aspects of the final business case to create a Joint Development Management Service between CDC and SNC, subject to similar consideration and approval of the non-staffing aspects of the business case by CDC Executive and SNC Cabinet.

1.4       To delegate to the Head of Development Management responsibility for implementation of the business cases, including determination of the voluntary redundancy requests referred to in paragraph 7.4, in consultation with the Chief Finance Officer, subject to the business case being agreed by both Councils.

The Head of Development Management submitted a report which presented the final business case following consultation for a joint Development Management Service across Cherwell District and South Northamptonshire Councils and sought agreement of the staffing elements of the business case.

The proposal was part of the wider transformation programme across the two Councils.

The Head of Development Management confirmed that the Joint Councils Employee and Engagement Committee had considered and endorsed the business case, recommending that it be approved.

The meeting supported the staffing elements of the business case and that the Interim Chief Executive should use urgency powers to implement the recommendations and accordingly the staffing elements of the Final Business Case for a Joint Development Management Service and submit a report confirming the action taken to the next meeting of the Committee.

The Chairman to advise whether they have agreed to any item or urgent business being admitted to the agenda.

There were no items of urgent business.

The following items of business contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

1             Information relating to any individual

2             Information which is likely to reveal the identity of an individual

3             Information relating to the financial or business affairs of any particular person (including the authority holding that information)

4             Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.

Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Schedule 12A of that Act and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

The meeting having been abandoned as inquorate and the discussions continuing informally meant it was not necessary to exclude the public and press.

The exempt appendix to the Final Business Case: Joint Development Management Service had been considered at the same time as the cover report and been duly noted.

Exempt report of Assistant Director – Commercial Development and Innovation

The Assistant Director – Commercial Development and Innovation submitted an exempt report which presented a series of recommendations to reconfigure the Human Resources and Organisational Development Service following the completion of the benefits realisation review.

The meeting supported the recommendations and that the Interim Chief Executive should use urgency powers to implement the recommendations and submit a report confirming the action taken to the next meeting of the Committee.