Agenda and minutes

Resolved

That Councillor Ian McCord be appointed Chairman of the Committee for the municipal year 2015/16.

Resolved

That Councillor Nicholas Turner be appointed Vice-Chairman of the Committee for the municipal year 2015/16.

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

The Chairman to report on any requests to submit petitions or to address the meeting.

There were no petitions or requests to address the meeting.

To receive communications from the Chairman.

There were no Chairman’s announcements.

To confirm as a correct record the Minutes of the former Joint Personnel Committee meeting held on 23 March 2015.

The Minutes of the meeting of the former Joint Personnel Committee meeting held on 23 March 2015 were agreed as a correct record and signed by the Chairman.

Report of Chief Executive

Purpose of report

To present the draft competency framework, the first major deliverable from the Organisational Development workstream.

Recommendations

The meeting is recommended:

 1.1        To agree the implementation of the competency framework, following submission and endorsement by the Joint Arrangements Steering Group (JASG) on 8 July 2015, and the Joint Councils Employee Engagement Committee on 10 August 2015 (if endorsed as the Committee is after the publication of this report).

The Chief Executive submitted a report which presented the draft competency framework, the first major deliverable from the Organisational Development workstream.

In presenting the report, the Shared Human Resources and Organisational Development Manager advised the Committee that the Framework had been endorsed the Joint Arrangements Steering Group and the Joint Councils Employee Engagement Committee, subject the Framework being reviewed and minor amendments made to remove management jargon.

Following implementation of the Framework, a role profiling policy would be developed, which was likely to be submitted to the Committee’s October meeting.

Resolved

(1)          That, following endorsement by the Joint Arrangements Steering Group (JASG) on 8 July 2015, and the Joint Councils Employee Engagement Committee on 10 August 2015 the implementation of the competency framework be agreed.

(2)          That authority be delegated to the Chief Executive, in consultation with the Leaders, to make minor amendments to the Competency Framework

** Please note that this report will follow as it is being reviewed by the Transformation Joint Working Group at their meeting of 5 August 2015 **

The Joint Chief Executive submitted a report which provided a Transformation Programme progress update.

In introducing the report, the Business Transformation Manager referred to work stream 11, Commercial Development, and sought nominations for two members from each authority to consider the commercial strategy and costed options for projects which would be developed as part of this work. The Committee agreed that the Leaders should nominate members.

Resolved

(1)          That the progress update be noted.

The responsibility for appraising the Joint Chief Executive lies with elected members appointed to the Joint Appraisal Sub Committee.

The Joint Appraisal Sub Committee is made up of a total of 8 members (including the Leaders from each Council), drawn from the Joint Commissioning Committee.

As the Leader of Cherwell District Council is not a member of the Joint Commissioning Committee, he cannot be a member of the Joint Appraisal Sub Committee but can attend ex officio.  

The Joint Personnel Committee is recommended to appoint members to sit on the Joint Appraisal Sub-Committee for the municipal year 2015/16.

Meeting dates of the Joint Appraisal Sub-Committee are scheduled for 8 October 2015 (Bodicote House, Bodicote) and 3 March 2016 (The Forum, Moat Lane, Towcester).

The Democratic and Elections Team Leader advised the Committee that the responsibility for appraising the Joint Chief Executive laid with elected members appointed to the Joint Appraisal Sub Committee.

The Joint Appraisal Sub Committee was made up of a total of 8 members (including the Leaders from each Council), drawn from the Joint Commissioning Committee.

As the Leader of Cherwell District Council is not a member of the Joint Commissioning Committee, he could not be a member of the Joint Appraisal Sub Committee but can attend ex officio. 

The Committee noted that the meeting dates of the Joint Appraisal Sub-Committee were scheduled for 8 October 2015 (Bodicote House, Bodicote) and 3 March 2016 (The Forum, Moat Lane, Towcester).

Resolved

(1)          That the membership of the Joint Appraisal Sub-Committee for 2015/16 be comprised of Councillors Atack, Bowen, Breese, McCord, Reynolds, Richards and Turner.

The Chairman to advise whether they have agreed to any item or urgent business being admitted to the agenda.

There were no items of urgent business.

(All officers, with the exception of the Chief Executive and Democratic and Elections Team Leader, left the meeting at the conclusion of this item.)

The following report contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

1 – Information relating to any individual

2 – Information which is likely to reveal the identity of an individual

4 - Information relating to any consultations or negotiations, or contemplated negotiations, in connection with any labour matters arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 1, 2 and 4 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraphs 1, 2 and 4 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Exempt Report of Joint Chief Executive

The Chief Executive submitted an exempt report which presented the draft business case – management arrangements.

Resolved

(1)          As set out in the exempt minutes.

(2)          As set out in the exempt minutes.

(3)          As set out in the exempt minutes.

(4)          As set out in the exempt minutes.