Agenda, decisions and minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Emma Faulkner / Richard Woods, Democratic and Elections  Email: emma.faulkner@cherwellandsouthnorthants.gov.uk, 01327 322043 / Email: richard.woods@cherwellandsouthnorthants.gov.uk, 01295 221550

Items
No. Item

13.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

 

Minutes:

There were no declarations of interest.

 

14.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

 

15.

Minutes pdf icon PDF 210 KB

To confirm as a correct record the minutes of the meeting held on 24 July 2018.

 

Minutes:

The minutes of the meeting of the Committee held on 24 July 2018 were confirmed as a correct record and signed by the Chairman.

 

16.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

There were no Chairman’s announcements.

 

17.

Update Report on S106 Monitoring pdf icon PDF 128 KB

Report of the Assistant Director: Planning Policy and Development

 

Purpose of report

 

The purpose of this report is to inform the Committee of the current position in respect of those Section 106 agreements (S106 agreements) that include either a developer contribution or a schedule of works. This report also provides an update to the committee on the current methods for monitoring S106 agreements.

 

Recommendations  

         

The meeting is recommended:

 

 1.1        To note the contents of the report and appendices.

 

Additional documents:

Decision:

Resolved

 

(1)  That the contents of the report and appendices be noted.

Minutes:

The Committee considered a report from the Assistant Director: Planning Policy and Development, which detailed the current position with regards to Section 106 agreements that included either a developer contribution or a schedule of works. The report also included an update on the current methods for monitoring Section 106 agreements.

 

The Planning Enforcement Team Leader advised the committee that S106 monitoring had recently been transferred to the Enforcement Team following a review in early 2018, and that the S106 Development Monitoring Officer had begun a review into the Council’s S106 records.

 

The Committee was advised that the new process would ensure a more streamlined S106 monitoring system and that updates would be given to the Budget Planning Committee at every other meeting.

 

Resolved

 

(1)  That the contents of the report and appendices be noted.

 

18.

Performance, Finance and Risk Monitoring 2018/19 pdf icon PDF 210 KB

Report of the Assistant Director: Finance and Procurement

 

Purpose of report

 

This report summarises the Councils Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

1.1         To note the contents of the report.

 

Additional documents:

Decision:

Resolved

 

(1)  That the contents of the report be noted.

Minutes:

The Committee considered a report from the Assistant Director: Finance and Procurement, which summarised the Council’s Performance, Risk and Finance Monitoring position at the end of each month.

 

In introducing the report, the Assistant Director: Finance and Procurement advised the committee there was currently a forecast overspend in Finance and Governance which related to additional interim staff and resources required to support the production of the Statement of Accounts and additional improvements within the wider Finance and Procurement department.

 

The Interim Executive Director: Finance and Governance advised the Committee that feedback from Members at previous meetings was being incorporated into reports.

 

Resolved

 

(1)  That the contents of the report be noted.

 

19.

Verbal Update: Medium Term Financial Strategy

Verbal update from the Assistant Director: Finance and Procurement on the Medium Term Financial Strategy.

 

Decision:

Resolved

 

(1)  That the verbal update on the Medium Term Financial Strategy be noted.

Minutes:

The Interim Executive Director: Finance and Governance gave a verbal update on the Medium Term Financial Strategy.

 

Resolved

 

(1)  That the verbal update on the Medium Term Financial Strategy be noted.

 

20.

Review of Committee Work Plan

To review the Committee Work Plan.

 

Decision:

Resolved

 

(1)  That the Committee Work Plan be reviewed at the next meeting.

 

(2)  That officers be requested to advise the committee of the revised date for the 30 October meeting as soon as practicable.



Minutes:

The Committee was advised that the work plan would be available for review at the next meeting, and that Officers will communicate the revised date for the 30 October meeting to the committee as soon as practicable.  

 

Resolved

 

(1)  That the Committee Work Plan be reviewed at the next meeting.

 

(2)  That Officers be requested to advise the committee of the revised date for the 30 October meeting as soon as practicable.