Agenda, decisions and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

To confirm as a correct record the minutes of the meeting held on 21 January 2025.

The minutes of the meeting held on 21 January 2025 were agreed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

There were no Chairman’s announcements.

The Chairman to report on any requests to address the meeting.

There were no requests to address the meeting.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There were no items of urgent business.

Report of Assistant Director of Finance (Section 151 Officer)

Purpose of report

To report to the committee the council’s financial position at the end of the financial year 2024-2025.

Recommendations

The Budget Planning Committee resolves:

1.1     To note the contents of this report.  

Resolved

(1)        That the report be noted.

The Assistant Director of Finance submitted a report which provided the forecast outturn position for the end of the financial year 2024-2025 based on the position as at 31 December 2024.

In introducing the report, the Portfolio Holder for Finance, Property and Regeneration advised the Committee that, the forecast outturn position for the Council for the 2024/25 financial year was an overspend of £43k. The forecast overspend was due to variations across Environmental Services, Property and Legal and Democratic. The Portfolio Holder for Finance, Property and Regeneration advised the Committee that all services were considering ways that the forecast overspend would be mitigated.

The Portfolio Holder for Finance Portfolio Holder for Finance, Property and Regeneration advised that the Council’s projected year end forecast for capital profiled spend was projected to be an in-year underspend of £.0438m with £0.270 recommended to be re-profiled into future years.

It was proposed by Councillor Reeves and seconded by Councillor Rogers that the meeting move into private session to consider exempt appendix 6.

The following item contains exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972.

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3  would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Exempt appendix considered and decision as set out under item 7.

The Committee asked questions regarding the exempt appendix, debt write offs, which were duly answered by the Portfolio Holder Finance, Property and Regeneration.

Resolved

That the press and public be readmitted to the meeting.

Having readmitted the press and public and having discussed the public report and appendices and exempt appendix, the Committee noted the report.

Resolved

(1)      That the report be noted.