Agenda, decisions and minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Lesley Farrell, Democratic and Elections  Email: lesley.farrell@cherwellandsouthnorthants.gov.uk, 01295 221591

Items
No. Item

11.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

12.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

13.

Minutes pdf icon PDF 205 KB

To confirm as a correct record the minutes of the meeting held on 30 January 2018.

Additional documents:

Minutes:

The minutes of the meeting of the Budget Planning Committee held on 30 January 2018 were agreed as a correct record and signed by the Chairman.

14.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

There were no Chairman’s Announcements.

15.

Business Rates Monitoring 2017-2018 pdf icon PDF 418 KB

Report of the Executive Director – Finance and Governance.

 

Purpose of report

 

To provide members of Budget Planning Committee with an update on the business rates position as at the end of Quarter 3 of the 2017-2018 financial year.

 

Recommendations

 

The meeting is recommended:

 

1.         To note the report.   

 

 

Decision:

Resolved

 

1)         That the report be noted.

Minutes:

The Executive Director for Finance and Governance submitted a report which provided an update on the business rates position as at the end of Quarter 3 of the 2017-2018 financial year.

 

In considering the report, members queried the uptake of business rate relief and the support given to local businesses.

 

The Financial Analyst explained that there were three specific schemes available but not all of the available relief had been used. Every effort had been given to ensuring businesses were aware of the relief available and encouragement given to take advantage of the schemes.

 

Resolved

 

1)         That the report be noted.

16.

Review of Procurement Strategy Progress pdf icon PDF 331 KB

Report of Executive Director – Finance and Governance.

 

Purpose of report

 

This report summarises the Council’s Procurement Strategy progress for Q3 of the financial year 2017-18.

 

Recommendation

 

The meeting is recommended:

 

1.1      To note the progress made during Q3 2017-18 in implementing the Council’s Procurement Strategy.

 

Decision:

Resolved

 

1)        That the progress made during Quarter 3 2017-2018 in implementing the Council’s Procurement Strategy be noted.

Minutes:

The Executive Director of Governance and Finance submitted a report which summarised the Council’s Procurement Strategy progress for Q3 of the financial year 2017-18.

 

In considering the report members commented that the information presented was limited and questioned if it was still useful to the Committee.

 

The Chief Executive advised the Committee that procurement was part of the core strategy to ensure public value was always delivered and suggested that the information covered by this report could be delivered in a different way.  Going forward there would continue to be a high value procurement team which would be integrated into the finance team.  There was therefore an option to report procurement through the budget monitoring report.

 

Resolved

 

1)        That the progress made during Quarter 3 2017-2018 in implementing the Council’s Procurement Strategy be noted.

17.

Quarter 3 2017-18 - Performance, Budget and Risk Monitoring Report pdf icon PDF 260 KB

Report of the Executive Director of Finance and Governance and Director of Customers and Service Development.

 

Purpose of report

 

This report summarises the Council’s Performance, Budget and Risk monitoring position as at the end of the third quarter of the financial year 2017-18 with relevant projections for the full year.

 

Recommendations

 

The meeting is recommended:

 

1.1         To note the projected revenue, capital and reserves position at December 2017.

           

1.2       To note the performance position at the end of the third quarter.

 

1.3       To note the revised risk register.

Additional documents:

Decision:

Resolved

 

1)        That the projected revenue, capital and reserves position at December 2017 be noted.

 

2)        That the performance position at the end of the third quarter be noted.

 

3)        That the revised risk register be noted.

Minutes:

The Executive Director of Finance and Governance and Director of Customers and Service Development submitted a report which summarised the Council’s Performance, Budget and Risk monitoring position as at the end of the third quarter of the financial year 2017-18 with relevant projections for the full year.

 

In considering the report members commented on capital monitoring and enquired as to the status of ‘The Hill’ project as work had not yet commenced and once again slippage had occurred. The Committee were also concerned that there was slipping in the Disable Facilities Grants.

 

In response to member’s comments, the Chief Executive advised that these matters would be investigated and an update sent to Members of the Committee and to relevant Ward Members outside of the meeting.

 

Resolved

 

1)        That the projected revenue, capital and reserves position at December 2017 be noted.

 

2)        That the performance position at the end of the third quarter be noted.

 

3)        That the revised risk register be noted.

18.

Review of Committee Work Plan pdf icon PDF 5 KB

To review the Committee Work Plan.

Decision:

Resolved

 

1)         That the Work Plan be noted.

Minutes:

The Committee considered its work programme.

 

Resolved

 

1)         That the Work Plan be noted.