Agenda, decisions and minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Lesley Farrell, Democratic and Elections  Email: lesley.farrell@cherwellandsouthnorthants.gov.uk, 01295 221591

Items
No. Item

34.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

35.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

36.

Minutes pdf icon PDF 200 KB

To confirm as a correct record the minutes of the meeting held on 26 September 2017.

Minutes:

The minutes of the meeting of the Budget Planning Committee held on 26 September 2017 were agreed as a correct record and signed by the Chairman.

37.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

There were no Chairman’s Announcements.

38.

Review of Procurement Strategy Progress pdf icon PDF 151 KB

Report of the Chief Finance Officer.

 

Purpose of Report

 

To summarise the Council’s Procurement Strategy progress for Quarter 2 of the financial year 2017-18.

 

Recommendations

 

1.1      That the Committee note the progress made during Quarter 2 2017-18 in implementing the Council’s Procurement Strategy.

Decision:

Resolved

 

(1)       That the progress made during quarter two 2017/18 in implementing Cherwell District Council’s Procurement Strategy be noted.

Minutes:

The Committee considered the Chief Finance Officers report which summarised the Council’s Procurement Strategy progress for Quarter 2 of the financial year 2017-18.

 

Resolved

 

(1)       That the progress made during quarter two 2017/18 in implementing Cherwell District Council’s Procurement Strategy be noted.

39.

Quarter 2 2017-18 - Revenue and Capital Budget Monitoring Report pdf icon PDF 211 KB

Report of the Chief Finance Officer

 

*Please note that the appendices 1 – 3 of this report will follow.*

 

Purpose of Report

 

To summarise the Council’s Revenue, Capital and Reserves position as at the end of Quarter Two of the financial year 2017-18 and projections for the full year.

 

Recommendation

 

1.1      To review the projected revenue, capital and reserves position at the end of September 2017 and make any comments to Executive.

Additional documents:

Decision:

Resolved

 

(1)       That, having given due consideration, the projected revenue and capital position at quarter 2, be noted.

 

(2)       That Executive be recommended to note the excellent work of the Solihull Partnership Steering Group and the substantial work of the Special Projects Manager and his team in restoring confidence in Cherwell District Council's partnership with Solihull Metropolitan Borough Council.

Minutes:

The Chief Finance Officer submitted a report which summarised the Council’s Revenue, Capital and Reserves position as at the end of Quarter Two of the financial year 2017-18 and projections for the full year.

 

The Chairman asked Councillor Richards to give an update from the Solihull Partnership Steering Group. Councillor Richards commented that the work which had been completed was very satisfactory.  The Steering Group had benefitted both Cherwell District Council and the Solihull Metropolitan Borough Council and level of trust had been re-instated.  Councillor Richards thanked the officers for the work they had done and was happy to report that a point had been reached that the Committee had hoped would be reached.

 

The Chief Finance Officer reported that a template had been agreed which gave sufficient detail to Solihull Partnership and should continue to be used.

 

The Chairman thanked Councillor Richards for his involvement in the Steering Group and the work it had undertaken.

 

When reviewing the Capital Monitoring Report, members commented that they understood North Oxfordshire Academy Astroturf was not the responsibility of Cherwell District Council and requested that this be investigated.  The Chief Finance Officer agreed to provide clarification to Members outside of the meeting.

 

In response to questions from the Committee, the Interim Property Investment Manager explained that the Capital Monitoring Report was due to be reviewed and any items no longer relevant would be removed. There was a new strong team in place preparing capital and revenue budgets, progress had been made and lessons learnt on how to improve processes.

 

In considering the Reserves, Members asked if the Country Park Reserve could be used to purchase land for recreational purposes. The Chief Finance Officer explained that a review of reserves was due and when the report came back to committee, items would be updated and there would be an explanation of the purpose of the Country Park reserve.

 

Resolved

 

(1)       That, having given due consideration, the projected revenue and capital position at quarter 2, be noted.

 

(2)       That Executive be recommended to note the excellent work of the Solihull Partnership Steering Group and the substantial work of the Special Projects Manager and his team in restoring confidence in Cherwell District Council's partnership with Solihull Metropolitan Borough Council.

40.

Review of Committee Work Plan pdf icon PDF 7 KB

To review the Committee Work Plan.

Decision:

Resolved

 

(1)       That the Work Programme be noted.

Minutes:

The Committee considered its work programme.

 

Resolved

 

(1)       That the Work Programme be noted.