Agenda and minutes

Resolved

That Councillor Barry Wood be appointed Chairman of the Joint Personnel Committee for the 2012/13 Council year.

Resolved

That Councillor Mark Clarke be appointed Vice-Chairman of the Joint Personnel Committee for the 2012/13 Council year.

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

The Chairman to report on any requests to submit petitions or to address the meeting.

There were no petitions or requests to address the meeting.

The Chairman to advise whether they have agreed to any item or urgent business being admitted to the agenda.

There was no urgent business.

To confirm as a correct record the Minutes of the meeting held on 3 April 2012.

The minutes of the meeting held on 3 April 2012 were agreed as a correct record and signed by the Chairman.

Report of Head of Transformation

Summary

To consider and approve the proposed appraisal framework for the post of Joint Chief Executive following the implementation of joint working arrangements between South Northamptonshire Council and Cherwell District Council.

Recommendations

The Joint Personnel Committee is recommended to:

(1)   Approve the proposed appraisal framework for the post of Joint Chief Executive.

(2)   Delegate responsibility for implementing the Joint Chief Executive appraisal framework to the Joint Appraisal Sub Committee.

(3)   Agree that with immediate effect, the appraisal of the Joint Chief Executive be supported by an external facilitator.

(4)   Agree that an external facilitator be commissioned by use of appropriate procurement procedures, and in consultation with the Joint Chief Executive and the Leaders of each Council, for a four yearly term, to provide continuity and consistency to the process.

(5)   Agree that the costs of an external facilitator be split equally between both Councils.

(6)   Agree that the Joint Appraisal Sub Committee be made up of a total of 8 members (including the Leaders from each Council), drawn from the Joint Personnel Committee.

(7)   Agree that the Opposition Group Leaders be fully consulted upon the performance of the Joint Chief Executive as part of the appraisal process.

(8)   Agree that all members of the Joint Appraisal Sub Committee are required to have been trained in conducting appraisals prior to any involvement in the formal Joint Appraisal Sub Committee meetings.

(9)   Agree that once this appraisal framework is approved, a Joint Appraisal Sub Committee meeting be set up as soon as possible to enable a 6 month review to take place for the Joint Chief Executive for the current year.

The Head of Transformation submitted a report which sought consideration and approval of the proposed appraisal framework for the post of Joint Chief Executive following the implementation of joint working arrangements between South Northamptonshire Council and Cherwell District Council.

In considering the proposed appraisal policy for the Chief Executive, Members asked a number of points of clarification from officers present, which was duly provided.

Resolved

(1)               That the proposed appraisal framework for the post of Joint Chief Executive (annex to the minutes as set out in the minute book) be approved.

(2)               That responsibility for implementing the Joint Chief Executive appraisal framework be delegated to the Joint Appraisal Sub Committee.

(3)               That with immediate effect, the appraisal of the Joint Chief Executive be supported by an external facilitator.

(4)               That an external facilitator be commissioned by use of appropriate procurement procedures, and in consultation with the Joint Chief Executive and the Leaders of each Council, for a four yearly term, to provide continuity and consistency to the process.

(5)               That the costs of an external facilitator be split equally between both Councils.

(6)               That the Joint Appraisal Sub Committee be made up of a total of 8 members (including the Leaders from each Council), drawn from the Joint Personnel Committee and that appointment to the Sub Committee be delegated to the Democratic and Elections Manager in consultation with the Leaders of the Councils.

(7)               That the Opposition Group Leaders be fully consulted upon the performance of the Joint Chief Executive as part of the appraisal process.

(8)               That it be agreed that all members of the Joint Appraisal Sub Committee be required to have been trained in conducting appraisals prior to any involvement in the formal Joint Appraisal Sub Committee meetings.

(9)               That it be agreed that once this appraisal framework is approved, a Joint Appraisal Sub Committee meeting be set up as soon as possible to enable a 6 month review to take place for the Joint Chief Executive for the current year.