Agenda and draft minutes

Licensing Sub Committee - Thursday 14 April 2011 9.30 am

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Legal and Democratic Services  Email: (01295) 221589

No. Item


Constitution of the Sub Committee

The Membership of the Sub-Committee for this meeting will be Councillors Blackwell, Ilott and Reynolds.



Please contact Natasha Clark (01295 221589) to tender apologies.


Note: Declaration of Interests:  Any Member with a prejudicial interest will not be able to participate in the hearing, and should therefore notify the Head of Legal and Democratic Services in advance so that arrangements may be made for an alternate Member to attend.



The Membership of the Licensing Sub-Committee for this meeting was Councillors Tony Ilott (Chairman), Blackwell and Reynolds.



Premise License Determination Hearing pdf icon PDF 94 KB

Report of Head of Safer Communities, Urban and Rural Services




To provide an outline of an application for the grant of a Premises Licence in relation to The Old Rectory, Finmere, Buckinghamshire and detail the representations received from Responsible Authorities and Interested Parties that has resulted in the need for a hearing to determine the application.




There is no recommendation. In considering the representations received and what is appropriate for the promotion of the licensing objectives, the options open to the Sub-Committee are, in broad terms:


(1)               approve the application for the grant of a premises licence as submitted.

(2)               reject the application for the grant of premises licence in whole or part.

(3)               place conditions on the grant of premises licence and/or require changes to the details of the permissions sought.


Additional documents:



Environment & Community



D Ian Davies  BSc (Hons) DMS  Strategic Director Environment & Community

Chris Rothwell  BSc (Hons) FInst SRM  Head of Safer Communities, Urban & Rural Services








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01295 221878










15 April 2011



Dear Sir/Madam


Licensing Act 2003 – Grant of Premises Licence Application

The Old Rectory, Finmere, Buckingham.


I refer to the hearing of the Licensing Sub-Committee on 14 April 2011 at which the Sub-Committee considered an application in respect of the above premises for the grant of a premises licence under the Licensing Act 2003.  The decision contained in this letter is a decision of the Licensing Authority.


After considering all the representations made at the hearing the Sub-Committee made the following determination:


The Licensing Sub-Committee heard representations from the Applicant, ThamesValley Police, the Anti-Social Behaviour Manager and a number of interested parties (both in support and objecting to the application.) To the extent that they were relevant to the Licensing Objectives, the Licensing Sub-Committee considered all the representations made.


The Licensing Sub-Committee did not take account of the following representations made during the meeting which were deemed irrelevant to the determination of this application:


1.       The purpose of the event

2.       The fact that it is Armed Forces Day on the day in question

3.       The fact that the concert is not for profit, with all proceeds going to charity

4.       The involvement of the children who have spent much time preparing for the concert

5.       The potential for a precedent being set.

6.       The planning application issues

  1. The honour that the event will bring for Finmere


The Licensing Sub-Committee accepted that they may depart from the Licensing Act 2003 guidance where there were justifiable reasons for doing so. They considered traffic to the extent that it was relevant to the licensing objectives. They considered the village's infrastructure, the adequacy of the car parks and the possibility of coaches to the extent that they affected the licensing objective for the promotion of public safety. They also considered the potential for public nuisance in the form of noise and the need to protect children from harm. They took note of the various conditions proposed by various parties and considered the Event Management Plan provided by the applicant.


In consideration of all of the above, the Licensing Sub-Committee resolved to grant the application with the imposition of the following conditions:


1.       The maximum attendance at the event will be 1000, with a further 100 permitted to account for staff and personnel, with all tickets being pre-paid and no tickets available for purchase on the day

2.       The access routes to the site shall be stewarded in such a manner that, without interfering with the flow of traffic, any coaches arriving at the site will be directed to the designated drop off point to unload  ...  view the full minutes text for item 14.