Agenda and draft minutes

Licensing Sub Committee - Tuesday 14 December 2010 11.00 am

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Legal and Democratic Services  Email: (01295) 221589

No. Item


Constitution of the Sub Committee

The Membership of the Sub-Committee for this meeting will be Councillors G.A. Reynolds, Lawrie Stratford and Rose Stratford.



Please contact Natasha Clark (01295 221589) to tender apologies.


Note: Declaration of Interests:  Any Member with a prejudicial interest will not be able to participate in the hearing, and should therefore notify the Head of Legal and Democratic Services in advance so that arrangements may be made for an alternate Member to attend.



The Membership of the Licensing Sub-Committee for this meeting was Councillors Rose Stratford (Chairman), Reynolds and Lawrie Stratford.


Premise Licence Determination Hearing pdf icon PDF 77 KB

Report of Head of Safer Communities, Urban and Rural Services




To provide an outline of an application to for the grant of a Premises Licence in relation to The Cock Horse Service Station, 98 Warwick Road, Banbury and detail the representations received from Responsible Authorities and Interested Parties that has resulted in the need for a hearing to determine the application.




There is no recommendation. In considering the representations received and what is appropriate for the promotion of the licensing objectives, the options open to the Sub-Committee are, in broad terms:


1)           approve the application for the grant of a premises licence as submitted


2)           reject the application for the grant of premises licence in whole or part


3)           place conditions on the grant of premises licence and/or require changes to the details of the permissions sought.




Additional documents:



Environment & Community



D Ian Davies  BSc (Hons) DMS  Strategic Director Environment & Community

Chris Rothwell  BSc (Hons) FInst SRM  Head of Safer Communities, Urban & Rural Services








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Oxfordshire · OX15 4AA



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16 December 2010


Dear Sir/Madam


Licensing Act 2003 – Grant of Premises Licence Application

The Cock Horse, 98 Warwick Road, Banbury.


I refer to the hearing of the Licensing Sub-Committee on 20 August 2010 at which the Sub-Committee considered an application in respect of the above premises for the variation grant of a premises licence under the Licensing Act 2003.  The decision contained in this letter is a decision of the Licensing Authority.


After considering all the representations made at the hearing the Sub-Committee decided as follows:


The Sub-Committee considered all the submissions made by all parties. They noted that the Licensing Act 2003 states that all licensing matters must promote the four Licensing Objectives. Representations were received from ThamesValley Police in relation to the promotion of the prevention of crime and disorder objective. Interested Parties attended and raised objections about potential issues should the licence be granted in relation to the prevention of public nuisance objective. The Sub-Committee found that no evidence of actual incidents relating to this premise were presented to the Committee. The Committee therefore resolved to approve the application with the inclusion of the following conditions:

·         Those submitted by the applicant with the application;

·         Those agreed between ThamesValley Police and the applicant, and included at page 3 of the agenda; and

·         The following additional conditions:




A CCTV system shall be installed or the existing system maintained which is fit for the purpose. The system will incorporate a camera covering each of the entrance doors and capable of providing an image which is regarded as ‘identification standard.’


The CCTV system shall incorporate a recording facility which shall be retained and stored in a suitable and secure manner for a minimum of one calendar month. A system shall be in place to maintain the integrity of the recorded image and a complete audit trail maintained. The system will comply with the Data Protection Act 1998 and all signs as required will be clearly displayed. The system will be maintained and fully operational throughout the hours that the premises are open for any licensable activity. For premises using a video recording systems, to maintain the quality of the recorded image the cassette tape shall be used on no more than 12 occasions.


At the time of installation or upgrading of any CCTV system it shall comply with the current and relevant ThamesValley Police guidelines for Standard Minimum Closed Circuit Television Requirements (Issue 1 July 2004).


The CCTV system must be notified to the Office of the Information Commissioner,


The positions of all CCTV cameras shall be clearly shown on  ...  view the full minutes text for item 6.