Agenda, decisions and minutes
PDF 78 KBVenue: Bodicote House, Bodicote, Banbury, OX15 4AA
Contact: Lesley Farrell, Democratic and Elections Email: lesley.farrell@cherwellandsouthnorthants.gov.uk, 01295 221591
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Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Minutes: There were no declarations of interests. |
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Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting.
Minutes: There were no petitions or requests to address the meeting. |
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Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.
Minutes: There were not items of Urgent Business. |
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To confirm as a correct record the Minutes of the meeting of the Committee held on 2 July 2014. Minutes: The minutes of the meeting held on 2 July 2014 were agreed as a correct record and signed by the Chairman. |
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Chairman's Announcements To receive communications from the Chairman.
Minutes: There were no Chairman’s announcements. |
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Organisational Change Policy Report of Head of Transformation
Purpose of Report
To seek approval of proposals to implement a three way (Cherwell District Council (CDC), South Northamptonshire Council (SNC) and Stratford-on-Avon District Council (SDC)) organisational change policy and relating procedures in relation to all elements of employee change management.
Recommendations
The meeting is recommended:
1.1 To approve the implementation of a three way organisational change policy (Appendix 1).
1.2 To note that in the opinion of officers it is expedient to implement the proposed policy at Cherwell District Council and South Northamptonshire Council, even in the absence of approval from Stratford-on-Avon District Council.
Additional documents: Decision: Resolved
(1) That, subject to an amendment to the pay protection section to reflect that salary protection would be in line with the existing pay protection policy for each council, the implementation of a three way organisational change policy be approved.
(2) That authority be delegated to the Head of Transformation, in consultation with the Chairman, to finalise the Organisational Change Policy prior to implementation.
(3) That it be noted that in the opinion of officers it was expedient to implement the proposed policy at Cherwell District Council and South Northamptonshire Council, even in the absence of approval from Stratford-on-Avon District Council. Minutes: The Head of Transformation submitted a report which sought approval of proposals to implement a three way (Cherwell District Council (CDC), South Northamptonshire Council (SNC) and Stratford-on-Avon District Council (SDC)) Organisational Change Policy and relating procedures in relation to all elements of employee change management.
In introducing the report, the Human Resources and Organisational Development Manager explained that Stratford-on-Avon District Council had not agreed to the original proposal of 2 years pay protection within the drafted policy. Therefore a new proposal was put forward that meant SDC would be retaining its existing policy, as would SNC and CDC which was currently 2 years. As a result it was proposed that the policy wording should be amended to reflect this. The agreed wording being ‘Salary protection, in line with the pay protection policy for the appropriate Council, will be in place for the salaries of employees who are redeployed into roles where the grade for the new role is less than the redundant role’.
The Committee was advised that the policy did cover members of the Joint Management Team. The process for redeployment and dismissals was different although was already recorded as part of the Council’s Constitution. There would however be a Guidance Note produced to ensure further clarity.
Resolved
(1) That, subject to an amendment to the pay protection section to reflect that salary protection would be in line with the existing pay protection policy for each council, the implementation of a three way Organisational Change Policy be approved.
(2) That authority be delegated to the Head of Transformation, in consultation with the Chairman, to finalise the Organisational Change Policy prior to implementation.
(3) That it be noted that in the opinion of officers it was expedient to implement the proposed policy at Cherwell District Council and South Northamptonshire Council, even in the absence of approval from Stratford-on-Avon District Council. |
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Employment Statistics - 1st Quarter: 1 April 2014 to 30 June 2014 Report of Head of Transformation
Purpose of report
To detail employment statistics, for information and monitoring purposes and to compare the Cherwell District Council (CDC) position against the wider employment market.
Recommendations
The meeting is recommended:
1.1 To note the contents of the report.
Additional documents: Decision: Resolved
(1) That the contents of the report be noted. Minutes: The Head of Transformation submitted a report which detailed employment statistics for the first quarter of the financial year (1 April 2014 to 30 June 2014) for information and monitoring purposes and compared the Cherwell District Council (CDC) position against the wider employment market.
The Committee commented on the high number of vacancies, especially in Development, and noted the detailed information included in the exempt appendix.
Resolved
(1) That the contents of the report be noted. |
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Exclusion of the Public and Press The following report contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.
1 – Information relating to any individual
3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).
Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.
Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:
“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraphs 1, 2, 3 and 4 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”
Decision: That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraphs 1, 2, 3 and 4 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information
Minutes: Resolved
That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraphs 1 and 2 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information
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Employment Statistics - 1st Quarter: 1 April 2014 to 30 June 2014 - exempt appendix Decision: Resolved
(1) That the exempt annex be noted. Minutes: The committee considered the exempt appendix to the report of the Head of Transformation which detailed employment statistics for the first quarter of the financial year (1 April 2014 to 30 June 2014).
Resolved
(1) That the exempt annex be noted. |
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Housing Restructure
Exempt Report of Head of Regeneration and Housing.
Decision: Resolved
(1) That the proposed revised structure of the team and the change to the title and description of the team now to be known as the Housing Regeneration and Development Team be noted.
(2) That, subject to the Director of Resources, in consultation with the Lead Member for Financial Management, being satisfied that existing budgets within Regeneration and Housing had been clearly identified and were vired to address the funding shortfall highlighted in the business case, the revised structure and the proposed approach to implementing the structural amendments be approved.
Minutes: The Head of Regeneration and Housing submitted an exempt report on the Restructure of the Regeneration and Housing Development Team (previously Delivery Team) and advised of the proposed structural changes to the Regeneration and Housing Delivery Team.
Some Executive members of the Committee raised concern that they were not aware of the report. The Head of Regeneration and Housing clarified that both the Lead Member for Housing and Lead Member for Regeneration and Estates had been fully briefed and informed throughout. It was further clarified that the decision had not been taken to Executive as the decision, as a personnel matter, was outside their scope and remit.
Resolved
(1) That the proposed revised structure of the team and the change to the title and description of the team now to be known as the Housing Regeneration and Development Team be noted.
(2) That, subject to the Director of Resources, in consultation with the Lead Member for Financial Management, being satisfied that existing budgets within Regeneration and Housing had been clearly identified and were vired to address the funding shortfall highlighted in the business case, the revised structure and the proposed approach to implementing the structural amendments be approved.
(Councillor Atack requested that his abstention from the vote be recorded. Councillor Reynolds asked that his vote against the proposal be recorded.) |