Agenda, decisions and minutes

Personnel Committee - Wednesday 12 March 2014 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Items
No.	Item
39.	Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Minutes: There were no declarations of interests.
40.	Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting. Minutes: There were no petitions or requests to address the meeting.
41.	Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda. Minutes: There were no items of urgent business.
42.	Minutes PDF 25 KB To confirm as a correct record the Minutes of the meeting of the Committee held on 30 January 2014. Minutes: The minutes of the meting held on 30 January 2014 were agreed as a correct record and signed by the Chairman.
43.	Chairman's Announcements To receive communications from the Chairman. Minutes: There were no Chairman’s announcements.
44.	Exclusion of the Public and Press The following reports contain exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972. 1 - Information relating to any individual. 3– Information relating to the financial or business affairs of any particular person (including the authority holding that information). 4 – Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority. Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers. Should Members decide not to make a decision in public, they are recommended to pass the following recommendation: “That, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 1, 3 and 4 of Schedule 12A of that Act.” Minutes: In accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that they could involve the likely disclosure of exempt information as defined in paragraphs 1, 3 and 4 of Schedule 12A of the Act.
45.	Proposal for a Three Way Shared ICT Service and Harmonisation of ICT Business Applications with South Northamptonshire District Council and Stratford on Avon District Council View the reasons why item 45. is restricted Exempt Report of the Director of Resources. Decision: Resolved (1) That the implementation of the personnel elements of the proposed final business case to share a three way ICT Service, and the associated harmonisation of corporate and local service business applications between South Northamptonshire Council (SNC), Cherwell District Council (CDC) and Stratford-on-Avon District Council (SDC), and subject to similar consideration and approval by the respective decision making bodies of SNC and SDC be approved. (2) That the responses to the consultation process with the affected staff and trade union representatives be noted. (3) That it be noted that the business case the non-personnel elements had been approved by Executive on 3 March 2014. Minutes: The Director of Resources presented a report on the Proposal for a Three Way Shared ICT Business Service and Harmonisation of ICT Business Applications with Cherwell District Council and Stratford on Avon District Council. The Committee was advised that there were two stages to the proposal, the first being an implementation of a shared service and the second stage would be a harmonisation of applications used across all three Councils The staff consultation period had been extended by one week at the request of Trade Union Representatives. Some additional questions had been asked during the extension to the consultation and the Director of Resources had circulated an updated consultation log prior to the meeting of the Committee. All questions/comments entered in the consultation log had been answered and no concerns remained. The proposal was currently under consideration at all three Councils, and had already been approved by Cherwell District Council Executive, endorsed by South Northamptonshire Council, Council and Employee Local Joint Committee, approved by Stratford on Avon District Council Cabinet, South Northamptonshire Council Cabinet and South Northamptonshire Appointments and Personnel Committee. Resolved (1) That the implementation of the personnel elements of the proposed final business case to share a three way ICT Service, and the associated harmonisation of corporate and local service business applications between South Northamptonshire Council (SNC), Cherwell District Council (CDC) and Stratford-on-Avon District Council (SDC), and subject to similar consideration and approval by the respective decision making bodies of SNC and SDC be approved. (2) That the responses to the consultation process with the affected staff and trade union representatives be noted. (3) That it be noted that the business case the non-personnel elements had been approved by Executive on 3 March 2014.