Agenda and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

The Chairman to report on any requests to submit petitions or to address the meeting.

There were no petitions or requests to address the meeting.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There was no urgent business.

To confirm as a correct record the Minutes of the meetings of the Committees held on 15 December 2010 and 18 May 2011.

The minutes of the meetings held on 18 December 2010 and 18 May 2011 were agreed as a correct record and signed by the Chairman.

Report of Chief Executive

Summary

The purpose of this report is to advise the Committee of the proposed structure for the Joint Management Team together with the appropriate job descriptions, person specifications and terms of employment and to outline the timetable for the consultation process. These documents are set out in (Appendices 1-6)

At the time of drafting this report, both Councils are currently in the middle of the Consultation process which will end on 28 June. The Committee will be updated on the final consultation responses at the meeting on 6 July.

Recommendations

The Personnel Committee is recommended:

(1)       To consider the proposal within the report and to comment upon the appended report and to take account of the timetable in Section 7 of the report,

(2)       The comments from this Committee will be reported to the next meeting of the Joint Personnel Committee on 13 July before a formal recommendation is taken to both Council Meetings on the 26 July (CDC) and 27 July (SNC).

The Chief Executive submitted a report which provided the committee with an update on the implementation of the shared senior management team structure and in doing so drew the attention of the committee to the report which had been published for Joint Personnel Committee to consider at their meeting on 13 July 2011 setting out the responses to the consultation.

In the course of discussion the committee were clear that any proposed pay structures should stay within the perimeters set within the business case and that proper weight should be given to the market place as it sits today.

Resolved

(1)       That the proposal and timetable as set out within the report be noted.

(2)       That the comments from the Committee as set out above be reported to the Joint Personnel Committee.

Report of Head of People and Improvement

Summary

This report requests approval for the new joint policy on Organisational Change. The policy is intended to cover all staff employed in both Cherwell District Council and South Northamptonshire Council.

Recommendations

The Personnel Committee is recommended:

(1)               To endorse and approve the attached policy for all staff with immediate effect.

The Head of People and Improvement submitted a report requesting approval for the new joint policy on Organisational Change to cover all staff employed at both Cherwell District Council and South Northamptonshire Council. It was reported that there had been an amendment to the policy, in that the decision to re-engage anyone who had left through early retirement or voluntary redundancy would be by the Chief Executive and Chairman and Vice-Chairman of the Joint Personnel Committee or Chairman of the Personnel Committees as applicable.

In the course of discussion it was suggested that at a future date the policy should be amended to read that consultation would be entered in to with a view to reaching agreement.

Resolved

(1)               That the Organisational Change Policy (set out in the annex to the minutes, as set out in the minute book) for all staff with immediate effect.

(2)       That at a future date the Joint Personnel Committee be recommended to amend the Organisational Change Policy to read that consultation would be entered in to with a view to reaching agreement.

Report of Head of People and Improvement

Summary

To consider the Council’s policy in relation to car and mileage allowances.

Recommendations

The Personnel Committee is recommended:

(1)       To approve the changes to the Council’s car user policy

The Head of People and Improvement submitted a report to consider the Council’s policy in relation to car and mileage allowances. It was noted that following agreement with the unions a flat mileage fee of 60p had been agreed. In place of any usage allowances, for the shared management team it was noted this would be 45p per mile.

Resolved

(1)       That the changes to the Council’s car user policy (set out in the annex to the minutes, as set out in the minute book) be approved.

Report of Head of People and Improvement

Summary

To consider the Council’s policy in relation to age retirement.

Recommendations

The Personnel Committee is recommended:

(1)               To approve the withdrawal of the Council’s age retirement policy.

The Head of People and Improvement submitted a report to consider the Council’s policy in relation to age retirement. The committee noted there was no choice but to withdraw this policy due to the change in legislation.

Resolved

(1)               That the Council’s age retirement policy be withdrawn.

Report of Head of People and Improvement

Summary

This report details employment statistics for Quarter 3 2010/11, by Directorate, for information and monitoring purposes.

Recommendations

The Personnel Committee is recommended:

(1)               To resolve to note the contents of this report

The Head of People and Improvement submitted a report detailing employment statistics for Quarter 3 2010/11, by Directorate, for information and monitoring purposes.

Resolved

(1)               That the contents of this report be noted.

Report of Head of People and Improvement

Summary

This report details employment statistics for Quarter 4 2010/11, by Directorate, for information and monitoring purposes.

Recommendations

The Personnel Committee is recommended:

(1)               To resolve to note the contents of this report

The Head of People and Improvement submitted a report detailing employment statistics for Quarter 4 2010/11, by Directorate, for information and monitoring purposes.

Resolved

(1)               That the contents of this report be noted.