Agenda and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. 

There were no declarations of interest.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There was no urgent business.

To confirm as a correct record the Minutes of the meeting of the Committee held on 16 October 2012.

The Minutes of the meeting held on 16 October 2012 were agreed as a correct record and signed by the Chairman.

The Council has to adopt a budget for 2013/14 as the basis for calculating its level of Council Tax and has to base that budget on its plans for service delivery during the year, recognising any changes in service demand that may arise in future years.

The recommendations agreed at the October meeting of the Board are attached for information. This will be an opportunity for Members to agree any additional recommendations related to the 2013/2014 budget. The Board’s recommendations will be submitted to the Executive for consideration January/February 2013. The final budget will be presented to the Council for consideration on 25 February 2013.

The Chairman welcomed the Head of Finance and Procurement, the Corporate Finance Manager and the Strategic Finance Accountant to the meeting and explained that this would be an opportunity for Members to review the recommendations agreed at the October meeting of the Board and agree any additional recommendations related to the 2013/2014 budget, in particular in relation to capital bids whereby additional information had been requested. An informal budget scrutiny meeting had been held prior to the Resources and Performance Scrutiny Board meeting at which Members had considered in depth supplementary information pertaining to capital bids.

The Board’s recommendations would be submitted to the Executive for consideration in January 2013. The final budget would be presented to the Council for consideration on 25 February 2013.

Capital Bids

At the Board’s October meeting, Members had agreed that recommendations on the following capital bids be deferred:

i.         Replacement Air Conditioning Plant to Main Chamber, Bodicote House

ii.       Highfield Depot – Proposed Redevelopment of Office and Welfare Facilities

iii.      Planning and Building Control replacement of ICLIPSE (Northgate)

iv.      Corporate – Electronic Document and Records Management System (EDRMS)

v.        Joint Intranet (CDC and SNC)

vi.      Thorpe Lane Hard Standing Depot

Replacement Air Conditioning Plant to Main Chamber, Bodicote House

The Head of Finance and Procurement confirmed that this bid was not part of the capital bid for works associated with the findings of the conditions survey rather it was a separate bid to undertake work that had previously been identified. Members were satisfied that as the work was essential and there were also potential cost and environmental benefits the bid should be recommended for inclusion in the capital programme 2013/14. Notwithstanding their support for the bid, Members raised concerns as to why the work had not been undertaken previously.

Highfield Depot – Proposed Redevelopment of Office and Welfare Facilities

(Highfield Depot Relocation Feasibility – resubmitted Highfield Depot – Proposed Redevelopment of Office and Welfare Facilities bid): Following initial consideration of this bid, it had been resubmitted as a bid for capital funding to undertake a full technical redevelopment assessment and valuation of the Highfield Depot site. The Board agreed that this bid should be recommended for inclusion in the 2013/14 capital programme up to a value of £65k as it represented the only way forward as it was essential to have all relevant information to enable a plan to be developed about the future of the site. Members recognised that the procurement exercise to appoint a consultant to carry out the feasibility study could result in a lesser cost. 

Corporate – Electronic Document and Records Management System (EDRMS) and Planning and Building Control replacement of ICLIPSE (Northgate)

The Board was advised that the Planning and Building Control replacement of ICLIPSE (Northgate) bid had been incoprated in the EDRMS bid. Following the receipt of supplementary information and consideration of a draft business case Members agreed to recommend that the Executive earmark reserve capital receipts to a maximum of £700k for the implementation of EDRMS, subject  ...  view the full minutes text for item 43.

Report of Head of Law and Governance

Summary

This report presents the Resources and Performance Scrutiny Board work programme 2012/13 for consideration.

Recommendations

The Resources and Performance Scrutiny Board is recommended:

(1)               To consider the Resources & Performance Scrutiny Board work programme 2012/13 as set out at Appendix 1 of the attached report.

The Board considered a report of Head of Law and Governance which presented the Resources and Performance Scrutiny Board work programme 2012/13 for consideration.

Resolved

(1)               That the Resources & Performance Scrutiny Board work programme 2012/13 be noted.