Agenda


MEETING NOT TAKING PLACE, Accounts, Audit and Risk Committee
Wednesday 18 March 2020 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Sharon Hickson, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221554

Items
No. Item

1.

Apologies for Absence and Notification of Substitute Members

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

4.

Minutes pdf icon PDF 65 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 22 January 2020.

5.

Chairman's Announcements

To receive communications from the Chairman.

6.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

7.

Monthly Performance, Risk and Finance Monitoring Report - December 2019 pdf icon PDF 709 KB

Report of Acting Assistant Director: Performance and Transformation and Interim Assistant Director: Finance

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1     To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2     To review the Leadership Risk Register and identify any issues for further consideration.

 

.

Additional documents:

8.

Housing Benefit Subsidy pdf icon PDF 121 KB

Report of Director of Finance

 

Purpose of report

 

To provide members of this Committee with an update on the Housing Benefit subsidy claim audit for the financial year 2018-2019.

 

Recommendations

            

The meeting is recommended:

 

1.1     To note the contents of this report.

 

Additional documents:

9.

Housing Benefit and Council Tax Reduction Risk Based Verification pdf icon PDF 106 KB

Report of Executive Director Finance

 

Purpose of report

 

To provide members of this Committee with an update on the Risk Based

Verification (RBV) module and the online application form that were introduced for Housing Benefit and Council Tax Reduction new claims from November 2017, including any impact on the service; and to seek approval for some minor changes to the RBV policy.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of this report.

 

1.2     To approve some minor changes to the RBV policy for the financial year 2020 - 2021.

Additional documents:

10.

Internal Audit - Progress Report 2019/20 pdf icon PDF 72 KB

Report of the Director of Finance

 

Purpose of report

 

To receive CWAS’s progress report summarising their internal audit work to date.

 

Recommendations

            

The meeting is recommended to:

 

1.1     Note the contents of the 2019/20 progress report from CWAS.

Additional documents:

11.

External Audit pdf icon PDF 105 KB

***Please note this report will follow as it is being reviewed and finalised***

 

Report of the Director of Finance

Additional documents:

12.

Treasury Management Report - Q3 2019/20 pdf icon PDF 206 KB

Report of the Director of Finance

 

Purpose of report

 

To receive information on treasury management performance and compliance with treasury management policy for 2019/20 as required by the Treasury Management Code of Practice.

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the contents of the December 2019 Treasury Management Report.

 

 

13.

Work Programme pdf icon PDF 183 KB

To consider and review the Work Programme.

14.

Exclusion of Press and Public

The following report(s) contain exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

15.

Treasury Management Report - Q3 2019/20 - EXEMPT Appendix