Agenda, decisions and draft minutes


Accounts, Audit and Risk Committee
Wednesday 31 July 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Aaron Hetherington, Democratic and Elections  Email: aaron.hetherington@cherwellandsouthnorthants.gov.uk, 01295 227956

Items
No. Item

16.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

17.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Minutes:

There were no petitions or requests to address the meeting.

18.

Minutes pdf icon PDF 71 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 29 May 2019.

Minutes:

The Minutes of the meeting of the Committee held on 29 May 2019 were agreed as a correct record and signed by the Chairman.

19.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

The Chairman made the following announcements:

 

1.     Following discussion with officers, the date of the September meeting would now be held on 25 September 2019.

 

2.     The work programme would be circulated to members at the next meeting, 25 September 2019.

 

 

 

20.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

21.

Review by Those Charged with Governance pdf icon PDF 76 KB

** Please note the Appendix to this report will follow as it is currently being reviewed and finalised **

 

Report of Executive Director: Finance (Interim)

 

Purpose of report

 

To set out the response to Ernst & Young (EY) regarding the review of management assurance.

 

Recommendations

            

The committee is recommended to:

 

1.1            Agree that the Chairman of the Accounts, Audit and Risk Committee  sign the response relating to management assurances from Those Charged with Governance at Appendix 1 (to follow).

 

Additional documents:

Decision:

Resolved

 

(1)          That it be agreed that the Chairman of the Accounts, Audit and Risk Committee sign the response relating to management assurances from Those Charged with Governance.

 

Minutes:

The Executive Director: Finance (Interim) which set out the response to Ernst & Young (EY) regarding the review of management assurance.

 

Resolved

 

(1)            That it be agreed that the Chairman of the Accounts, Audit and Risk Committee sign the response relating to management assurances from Those Charged with Governance.

 

22.

External Audit – Annual Audit Opinion 2018-19 pdf icon PDF 73 KB

** Please note the Appendix to this report follow as it is being reviewed and finalised **

 

Report of the Executive Director: Finance (Interim)

 

Purpose of report

 

To receive a report setting out the External Audit Opinion for 2018/19.

 

Recommendations

            

The meeting is recommended:

 

1.1       to note the contents of the External Audit Opinion (ISA260) for 2018/19 from our External Auditors, Ernst & Young (EY).

 

Additional documents:

Decision:

Resolved

 

(1)             That the contents of the External Audit Opinion (ISA260) for 2018/19 from the council’s External Auditors, Ernst & Young (EY) be noted.

Minutes:

The Executive Director: Finance (Interim) submitted a report which set out the External Audit Opinion for 2018/19.

 

Resolved

 

(1)                That the contents of the External Audit Opinion (ISA260) for 2018/19 from the council’s External Auditors, Ernst & Young (EY) be noted.

23.

Statement of Accounts, Annual Governance Statement 2018-19 and Letter of Representation pdf icon PDF 71 KB

** Please note the Appendices to this report will follow as they are being reviewed and finalised **

 

Report of the Executive Director: Finance (Interim)

 

Purpose of report

 

To receive a report is to ask members to consider the following:

 

·         The Statement of Accounts 2018/19.

·         Annual Governance Statement 2018/19.

·         Letter of Representation 2018/19.

 

Recommendations

            

The committee is recommended to:

 

1.1         Approve the Statement of Accounts 2018/19.

 

1.2         Endorse the Annual Governance Statement 2018/19.

 

1.3         Approve the Letter of Representation 2018/19.

 

Additional documents:

Decision:

Resolved

 

(1)          That the Statement of Accounts 2018/19 be endorsed and once the final audit opinion is received the Interim Executive Director Finance (S151 Officer), in consultation with the Chairman of the Accounts, Audit and Risk Committee (or Vice Chairman in case the Chairman is unavailable) be authorised to sign the accounts and it be noted that if any material changes to the accounts are required, then an additional committee meeting would be convened to consider the changes.

 

(2)          That the Annual Governance Statement 2018/19 be endorsed.

 

(3)          That the Letter of Representation 2018/19 be approved.

 

Minutes:

The Executive Director, Finance (Interim) submitted a reportto ask members to consider: The Statement of Accounts 2018/19, Annual Governance Statement 2018/19 and the Letter of Representation 2018/19.

 

In introducing the report, The Executive Director, Finance (Interim) provided an update sheet which set out some clarifications to the Statement.

 

The Executive Director, Finance (Interim) and the Chairman recorded their thanks to her team: To the former Deputy Section 151 Officer, Kelly Watson, Assistant Director - Finance (Interim), Dominic Oakeshott, Project Manager, Isaac Aisu and Business Partner, Atilla Pek for their work on the Statement of Accounts 2018/19.

 

Resolved

 

(1)            That the Statement of Accounts 2018/19 be endorsed and once the final audit opinion is received the Interim Executive Director Finance (S151 Officer), in consultation with the Chairman of the Accounts, Audit and Risk Committee (or Vice Chairman in case the Chairman is unavailable) be authorised to sign the accounts and it be noted that if any material changes to the accounts are required, then an additional committee meeting would be convened to consider the changes.

 

(2)            That the Annual Governance Statement 2018/19 be endorsed.

 

(3)            That the Letter of Representation 2018/19 be approved.

 

24.

Monthly Performance, Risk and Finance Monitoring Report - May 2019 pdf icon PDF 2 MB

Report of Assistant Director: Performance and Transformation and Assistant Director: Finance (Interim)

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1          To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2       To review the Leadership Risk Register and identify any issues for further consideration.

 

Additional documents:

Decision:

Resolved

 

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)          That having given due consideration, the Leadership Risk Register be noted and no issues be identified for further consideration.

 

Minutes:

The Assistant Director: Performance and Transformation and Assistant Director: Finance (Interim) submitted a report which summarised the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Resolved

 

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)            That having given due consideration, the Leadership Risk Register be noted and no issues be identified for further consideration.

 

25.

2018-19 Treasury Management Annual Report pdf icon PDF 131 KB

Report of the Executive Director: Finance (Interim)

 

Purpose of report

 

This report presents information on treasury management performance and compliance with treasury management policy during 2018/19 as required by the Treasury Management Code of Practice.

 

Recommendations

 

The meeting is recommended:

 

1.1       To note the contents of this report in line with the Treasury Management Strategy.

 

Decision:

Resolved

 

(1)          That the contents of the report in line with the Treasury Management Strategy be noted.

Minutes:

The Report of the Executive Director: Finance (Interim) submitted a report which presentedinformation on treasury management performance and compliance with treasury management policy during 2018/19 as required by the Treasury Management Code of Practice.

 

Resolved

 

(1)            That the contents of the report in line with the Treasury Management Strategy be noted.