Agenda, decisions and minutes

There were no declarations of interest.

There were no petitions or requests to address the meeting.

To confirm as a correct record the Minutes of the meeting of the Committee held on 25 July 2018.

The Minutes of the meeting of the Committee held on 25 July 2018 were agreed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

There were no Chairman’s announcements.

Report of the Executive Director, Finance & Governance

Purpose of report

To set out the response to Ernst & Young (EY) regarding the review of management assurance.

Recommendations

The committee is recommended to:

1.1            Agree that the Chairman of the Accounts, Audit and Risk Committee sign the response relating to management assurances from Those Charged with Governance at Appendix 1, following approval given at the Committee on 30 May 2018.

Resolved

(1)      That, following approval given at the Committee on 30 May 2018 it be agreed that the Chairman of the Accounts, Audit and Risk Committee sign the response relating to management assurances from Those Charged with Governance (annex to the Minutes as set out in the Minute Book).

The Executive Director, Finance & Governance submitted a report which set out the External Audit Opinion for 2017/18.

Resolved

(1)       That, following approval given at the Committee on 30 May 2018 it be agreed that the Chairman of the Accounts, Audit and Risk Committee sign the response relating to management assurances from Those Charged with Governance (annex to the Minutes as set out in the Minute Book).

** Please note that the appendix to this report will follow as it is being reviewed and finalised **

Report of the Executive Director, Finance & Governance

Purpose of report

To receive a report setting out the External Audit Opinion for 2017/18.

Recommendations

The meeting is recommended to:

1.1       Note the contents of the External Audit Opinion (ISA260) for 2017/18 from our External Auditors, Ernst & Young (EY).

Resolved

(1)      That the contents of the External Audit Opinion (ISA260) for 2017/18 from the External Auditor, Ernst & Young (EY) be noted.

The Executive Director, Finance & Governance submitted a report which presented the External Audit Opinion for 2017/18.

In introducing the report, the External Auditor expressed their appreciation to the closedown team for their hard work during the process. The Committee added their appreciation to the closedown team.

Resolved

(1)       That the contents of the External Audit Opinion (ISA260) for 2017/18 from the External Auditor, Ernst & Young (EY) be noted.

** Please note that the appendices to this report will follow as they are being reviewed and finalised **

Report of the Executive Director, Finance & Governance

Purpose of report

For members to consider the following: The Statement of Accounts 2017/18; Annual Governance Statement 2017/18; and, the Letter of Representation 2017/18.

Recommendations

The committee is recommended to:

1.1            Approve the Statement of Accounts 2017/18.

1.2            Endorse the Annual Governance Statement 2017/18.

1.3            Approve the Letter of Representation 2017/18.

Resolved

(1)                That the Statement of Accounts 2017/18 be approved.

(2)                That the Annual Governance Statement 2017/18 be endorsed.

(3)                That the Letter of Representation 2017/18 be approved.

The Executive Director, Finance & Governance submitted a report for members to consider the Statement of Accounts 2017/18, the Annual Governance Statement 2017/18, and the Letter of Representation 2017/18.

Resolved

(1)              That the Statement of Accounts 2017/18 be approved.

(2)              That the Annual Governance Statement 2017/18 be endorsed.

(3)              That the Letter of Representation 2017/18 be approved.

Report of Assistant Director: Performance and Transformation and Assistant Director: Finance and Governance

Purpose of report

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

Recommendations

The meeting is recommended:

 1.1        To note the monthly Performance, Risk and Finance Monitoring Report.

1.2       To review the Leadership Risk Register and identify any issues for further consideration.

Resolved

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

(2)          That having given due consideration, the Leadership Risk Register be noted and no issues be identified for further consideration.

The Assistant Director: Performance and Transformation and Assistant Director: Finance and Governance submitted a report which summarised Council’s Performance, Risk and Finance monitoring position as at the end of each month.

Resolved

(1)           That the monthly Performance, Risk and Finance Monitoring Report be noted.

(2)           That having given due consideration, the Leadership Risk Register be noted and no issues be identified for further consideration.

Report of the Executive Director – Finance and Governance

Purpose of report

To receive information on treasury management performance and compliance with treasury management policy for 2018/19 as required by the Treasury Management Code of Practice.

Recommendations

The meeting is recommended to:

1.1       Note the contents of the July 2018 Treasury Management Report.

Resolved

(1)                That the contents of the July 2018 Treasury Management Report be noted.

The Executive Director of Finance and Governance (Interim) submitted a report which presented information on treasury management performance and compliance with treasury management policy for 2018/19 as required by the Treasury Management Code of Practice.

Resolved

(1)                That the contents of the July 2018 Treasury Management Report be noted.

Report of the Executive Director – Finance and Governance

Purpose of report

This report sets out the update work programme for 2018/19.

Recommendations

The meeting is recommended:

1.1          To review the work programme.

1.2          Approve the updated work programme for 2018/19.

Resolved

(1)                That the work programme be reviewed.

(2)                That the updated work programme for 2018/19 be approved.

The Assistant Director: Finance and Procurement advised that it was anticipated that there would be training on treasury management prior to the November meeting of the Committee.

Resolved

(1)              That the work programme be reviewed.

(2)              That the updated work programme for 2018/19 be approved.

There were no items of urgent business.

The following item contains exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972.

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

Resolved

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Resolved

(1)      That the exempt appendices be noted.

Resolved

(1)      That the exempt appendix be noted.