Agenda, decisions and minutes


Accounts, Audit and Risk Committee
Wednesday 23 January 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Aaron Hetherington, Democratic and Elections  Email: aaron.hetherington@cherwellandsouthnorthants.gov.uk, 01295 227956

Items
No. Item

51.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

Members made the following general declarations of interest:

 

Councillor Ian Corkin, declaration, as a Non-Executive Director of Graven Hill Village Development Company.

52.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Minutes:

There were no petitions or requests to address the meeting.

53.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

54.

Minutes pdf icon PDF 205 KB

To confirm as a correct record the Minutes of the meeting of the Committee held on 21 November 2018.

Minutes:

The Minutes of the meeting of the Committee held on 21 November 2018 were agreed as a correct record and signed by the Chairman.

55.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

The Chairman made the following announcement:

 

There were two Member training sessions coming up, the first on the Code of Conduct taking place, Thursday 24 January at 6pm, and the second in relation to Safeguarding, taking place on Thursday 7 February at 6pm.

 

Details on both sessions had been sent out by the Democratic and Elections team and Members were asked to confirm to the team if they planned to attend either session.

56.

Internal Audit Update 2018/19 pdf icon PDF 208 KB

Report of the Executive Director – Finance (Interim)

 

Purpose of report

 

To receive CW Audit Services update report for 2018/19.

 

Recommendations

 

The meeting is recommended:

 

1.1     To note the contents of the 2018/19 internal audit progress report from CW Audit Services.

 

Additional documents:

Decision:

Resolved

 

1.1         That the contents of the 2018/19 internal audit progress report from CW Audit Services be noted.

 

Minutes:

The Executive Director: Finance and Governance (Interim) submitted a report which sought consideration of the CW Audit Services, the council’s internal auditor, update report for 2018/19.

 

Resolved

 

(1)             That the contents of the 2018/19 internal audit progress report from CW Audit Services be noted.

 

57.

External Audit Progress Update

Verbal update by Executive Director: Finance and Governance (Interim)

Decision:

Resolved

 

1.1         That the verbal update on the External Audit progress be noted.

 

Minutes:

The Associate Partner, Ernst Young gave a verbal update on the work of external audit. The Committee was advised of the new areas of focus within Fraud Risk. Members asked questions regarding a number of other areas, including, value for money and re-evaluating assets which were duly responded to by the Deputy Section 151 Officer and the Associate Partner, Ernst Young.

 

The Associate Partner, Ernst Young highlighted a number of other areas of the 2018/19 audit strategy to the Committee, Materiality, Value for Money and Fees.

 

Resolved

 

(1)             That the verbal update on the External Audit progress be noted.

 

58.

Draft Treasury Management Strategies 2019/20 pdf icon PDF 228 KB

Report of the Executive Director – Finance (Interim)

 

Purpose of report

 

To submit the draft suite of Treasury Management Strategies for 2019/20.

 

Recommendations

 

The meeting is recommended:

            

1.1   To recommend the draft Treasury Management Strategies 2019/20 to Council.

 

Additional documents:

Decision:

Resolved

 

1.1       That the draft Treasury Management Strategies 2019/20 be recommended to Council.

Minutes:

The Executive Director: Finance and Governance (Interim) submitted a report which summarised the draft suite of Treasury Management Strategies for 2019/20.

 

Resolved

 

(1)       That the draft Treasury Management Strategies 2019/20 be recommended to Council.

59.

Work Programme

To consider and review the Work Programme.

Decision:

Resolved

 

1.1       That the work programme be noted

 

Minutes:

The Committee considered its work programme.

 

Resolved

 

(1)       That the work programme be noted