Agenda, decisions and minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Aaron Hetherington, Democratic and Elections  Email: aaron.hetherington@cherwellandsouthnorthants.gov.uk, 01295 227956

Items
No. Item

3.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Minutes:

There were no declarations of interest.

4.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Minutes:

There were no petitions or requests to address the meeting.

5.

Minutes pdf icon PDF 211 KB

To confirm as correct records the Minutes of the meetings of the Committee held on 12 April 2018 and 15 May 2018.

Additional documents:

Minutes:

The Minutes of the meetings of the Committee held on 12 April 2018 and 15 May 2018 were agreed as a correct record and signed by the Chairman.

6.

Chairman's Announcements

To receive communications from the Chairman.

Minutes:

There we no Chairman’s announcements

7.

Housing Benefit and Council Tax Reduction Risk Based Verification Policy pdf icon PDF 136 KB

Report of the Executive Director Finance and Governance

 

Purpose of report

 

To provide an update on the Risk Based Verification (RBV) module which was agreed by members in June 2017 and was introduced for Housing Benefit and Council Tax Reduction new claims from November 2017 following the introduction of the online application form to support the module, and to seek approval for some minor changes to the RBV policy.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the contents of this report.

 

1.2      To approve some minor changes to the Risk Based Verification policy for 2018-2019.

 

Additional documents:

Decision:

Resolved

 

 

(1)          That the contents of the report be noted.

 

(2)          That minor changes to the RBV policy for 2018-2019 be approved

Minutes:

The Interim Executive Director: Finance and Governance submitted a report which provided an update on the Risk Based Verification (RBV) module which was agreed by members in June 2017 and was introduced for Housing Benefit and Council Tax Reduction new claims from November 2017 following the introduction of the online application form to support the module, and to seek approval for some minor changes to the RBV policy.

 

Resolved

 

 

(1)          That the contents of the report be noted.

 

(2)          That minor changes to the Risk Based Verification policy for 2018-2019 be approved

8.

Internal Audit - Annual Report 2017/2018 pdf icon PDF 304 KB

Report of the Executive Director, Finance & Governance

 

Purpose of report

 

To receive CW Audit Services annual report for 2017/18 in relation to the Internal Audit work undertaken during 2017/18

 

Recommendations

            

The meeting is recommended to

 

1.1       Note the contents of the 2017/18 annual report from CW Audit Services.

 

Additional documents:

Decision:

Resolved

 

(1)             That the contents of the 2017/18 annual report from CW Audit Services be noted.

Minutes:

The Interim Executive Director: Finance & Governance submitted a report which presented CW Audit Services annual report for 2017/18 in relation to the Internal Audit work undertaken during 2017/18

 

Resolved

 

(1)             That the contents of the 2017/18 annual report from CW Audit Services be noted.

9.

Internal Audit - Annual Plan 2018/19 pdf icon PDF 123 KB

Report of the Executive Director, Finance & Governance

 

Purpose of report

 

To receive CW Audit Services annual plan for 2018/19.

 

Recommendations

            

The meeting is recommended to:

 

1.1       Consider and approve the contents of the 2018/19 annual internal audit plan from CW Audit Services.

 

Additional documents:

Decision:

Resolved

 

(1)             That, having given due consideration, the contents of the 2018/19 annual internal audit plan from CW Audit Services be considered and approved.

Minutes:

The Interim Executive Director: Finance & Governance submitted a report which presented the CW Audit Services internal audit annual plan for 2018/19.

 

Resolved

 

(1)             That, having given due consideration, the contents of the 2018/19 annual internal audit plan from CW Audit Services be approved.

 

10.

External Audit - Annual Letter 2016/17 pdf icon PDF 107 KB

** Please note that the appendix to this report will follow as it is currently being reviewed and finalised **

 

Report of the Executive Director for Finance and Governance

 

Purpose of report

 

To note the Ernst and Young (EY) Annual Audit Letter 2016/17.

 

Recommendations

            

The meeting is recommended to:

 

1.1         Note the contents of the letter setting out the key issues arising from the audit work undertaken by the Councils External Auditors, Ernst & Young (EY).

 

Additional documents:

Decision:

Resolved

 

(1)             That the contents of the letter setting out the key issues arising from the audit work undertaken by the Councils External Auditors, Ernst & Young (EY) be noted.

Minutes:

The Interim Executive Director:, Finance & Governance submitted a report which presented to note the Ernst and Young (EY) Annual Audit Letter 2016/17.

 

Resolved

 

(1)             That the contents of the letter setting out the key issues arising from the audit work undertaken by the Councils External Auditors, Ernst & Young (EY) be noted.

11.

External Audit - Annual Audit Fees 2018/19 pdf icon PDF 109 KB

Report of the Executive Director, Finance & Governance

 

Purpose of report

 

To note the indicative audit fee for 2018/19.

 

Recommendations

             

The meeting is recommended to:

 

1.1       Note the contents of the letter setting out the indicative annual audit fees for 2018/19 from the Councils External Auditors, Ernst & Young (EY).

 

Additional documents:

Decision:

Resolved

 

(1)             That the contents of the letter setting out the indicative annual audit fees for 2018/19 from the Councils External Auditors, Ernst & Young (EY) be noted.

Minutes:

The Interim Executive Director:, Finance & Governance submitted a report to note the indicative audit fee for 2018/19.

 

Resolved

 

(1)             That the contents of the letter setting out the indicative annual audit fees for 2018/19 from the Councils External Auditors, Ernst & Young (EY) be noted.

12.

External Audit - Annual Audit Plan 2017/18 pdf icon PDF 211 KB

Report of the Executive Director, Finance & Governance

 

Purpose of report

 

To receive a report setting out the External Audit Annual Audit Plan for 2017/18.

 

Recommendations

            

The meeting is recommended to:

 

1.1         Note the contents of the External Audit Plan for 2017/18.

 

1.2         Note the verbal update on progress from our External Auditors, Ernst & Young (EY).

 

Additional documents:

Decision:

Resolved

 

(1)          That the contents of the External Audit Plan for 2017/18 be noted.

 

(2)          That the verbal update on progress from our External Auditors, Ernst & Young (EY) be noted.

Minutes:

The Interim Executive Director:, Finance & Governance submitted a report which presented a report setting out the External Audit Annual Audit Plan for 2017/18.

 

Resolved

 

(1)          That the contents of the External Audit Plan for 2017/18 be noted.

 

(2)          That the verbal update on progress from our External Auditors, Ernst & Young (EY) be noted.

13.

Draft Statement of Accounts and Annual Governance Statement 2017/18 pdf icon PDF 123 KB

** Please note that the appendix to this report will follow as it is currently being reviewed and finalised **

 

Report of the Executive Director, Finance & Governance

 

Purpose of report

 

To receive a report is to ask members to consider and note the DRAFT Statement of Accounts 2017/18 and consider and endorse the Annual Governance Statement 2017/18.

 

Recommendations

 

The meeting is recommended to:

 

1.1         Consider and note the DRAFT Statement of Accounts 2017/18.

 

1.2         Consider and endorse the Annual Governance Statement 2017/18.

 

Additional documents:

Decision:

Resolved

 

(1)       That, having given After due consideration the draft Statement of Accounts 2017/18 be noted.

 

(2)       That, having given due consideration, the Annual Governance Statement 2017/18 be endorsed.

Minutes:

The Interim Executive Director: Finance & Governance submitted a report which presented a report to ask members to consider and note the draft Statement of Accounts 2017/18 and consider and endorse the Annual Governance Statement 2017/18.

 

Resolved

 

(1)          That, having given due consideration, the draft Statement of Accounts 2017/18 be noted.

 

(2)          That, having given due consideration, the Annual Governance Statement 2017/18 be endorsed.

 

14.

Review by Those Charged with Governance pdf icon PDF 120 KB

Report of the Executive Director, Finance & Governance

 

Purpose of report

 

To set out the response to Ernst & Young (EY) regarding the review of management assurance.

 

Recommendations

            

The meeting is recommended to:

 

1.1       Approve the response relating to management assurances from Those Charged with Governance at Appendix 1.

 

Additional documents:

Decision:

Resolved

 

(1)          That the response relating to management assurances from Those Charged with Governance be approved.

Minutes:

The Interim Executive Director:, Finance & Governance submitted a report which set out the response to Ernst & Young (EY) regarding the review of management assurance.

 

Resolved

 

(1)          That the response relating to management assurances from Those Charged with Governance be approved.

15.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.