Agenda


Overview and Scrutiny Committee - Tuesday 1 December 2020 6.30 pm

Venue: Virtual meeting

Contact: Emma Faulkner, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221953

Media

Items
No. Item

1.

Apologies for Absence and Notification of Substitute Members

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. 

 

3.

Minutes pdf icon PDF 207 KB

To confirm as a correct record the minutes of the meeting held on 7 October 2020.

 

4.

Chairman's Announcements

To receive communications from the Chairman.

 

5.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

6.

(Draft) Strategic Vision for Oxfordshire pdf icon PDF 390 KB

Report of Assistant Director – Growth and Economy

 

Purpose of report

 

This report introduces a first draft of a Strategic Vision for Oxfordshire (attached as Appendix One).  It explains the purpose of this unique approach, the scope and content of the Vision and the timeline for the current engagement and finalising the Vision which the Oxfordshire Growth Board is undertaking.  The Scrutiny Committee is requested to provide input to the report so that it can be considered by the Executive.

Recommendations

            

The meeting is recommended to:

 

1.1      Provide views on the Oxfordshire’s Growth Board (Draft) Strategic Vision for Oxfordshire and these will be reported to the Executive at its meeting on 7 December

 

Additional documents:

7.

Community Nature Plan 2020-2022 - A natural environment for people and wildlife pdf icon PDF 392 KB

Report of Assistant Director – Wellbeing

 

Purpose of report

 

To seek endorsement for the 2020-2022 Community Nature Plan and its approach to addressing the Council’s statutory biodiversity duty, ahead of its consideration by Executive on 4 January 2021. The report also highlights the resource implications of the Environment Bill in terms of nature and biodiversity and seeks recognition for the vital role of the Council’s key biodiversity partners in delivering the Plan.

Recommendations

            

The meeting is recommended:

 

1.1   To endorse the 2020-2022 Community Nature Plan and its approach to addressing the Council’s statutory biodiversity duty

 

1.2   To instruct officers to investigate the resource implications of the provisions of the Environment Bill in terms of nature and biodiversity and develop recommendations

 

1.3  To recognise the essential role of key partners in the delivery of the Community Nature Plan

 

Additional documents:

8.

Safeguarding

Verbal Update.

 

The Assistant Director – Wellbeing will give a verbal update relating to Safeguarding

9.

Constitution Review pdf icon PDF 388 KB

Report of Corporate Director – Commercial Development, Assets and Investment & (Interim) Monitoring Officer

 

Purpose of report

 

This report presents the recommendations of the Constitution Review Working Group on the ‘areas for further consideration’ for this Committee to determine what recommendations for constitutional change to make to Full Council to consider on 14 December.

 

Recommendations

            

The meeting is recommended to consider the recommendations of the Constitution Review Working Group on each of the ‘areas for further consideration’ (outlined more fully at Appendix 1) and make recommendations to Full Council accordingly:  

 

Rules of debate:

1.1          to make no changes to the current process as regards the order of speakers in a debate but to clarify that the seconder can speak at any point if they have reserved their right and that this does not mean they must be the penultimate speaker;

1.2          to make no change to the existing rule that once the proposer of a motion or amendments begins summing up, no further speakers will be heard

 

Length of speeches (including all committees):

1.3          to reduce the length of speeches for proposers to and proposers of amendments to five minutes (from current 10 minute)

1.4          to reduce the length of speeches for seconder, and seconder of amendments and all other speakers to three minutes (from current 5 minutes);

 

Deadlines for submitting amendments to motions

1.5          to make no changes to the existing deadlines (5pm, two working days before the meeting)

1.6          to increase the word limit for amendment to motions to 350 (from current 250) words

 

Process for dealing with motions with budgetary implications

1.7          to encourage members to submit motions early and discuss with officers to enable a review in the light of budgetary implications, with the introduction of a threshold of “£10,000 or more” to inform what “significant” means in terms of the current budget or capital expenditure

1.8          to allow amendments to motions deferred for budgetary reasons to be amended when resubmitted to Council

 

Motions without notice/procedural motions:

1.9          to make no changes to the current arrangement that a procedural motion, once proposed and seconded, requires only a simple majority to succeed

 

Recorded vote:

1.10       to make no changes to the current arrangement that a request for a recorded vote needs only a proposer and seconder to succeed

 

Public addresses (not Planning Committee)

1.11       to make no changes to current arrangements for

i)               public speakers to register by noon on the working day before the meeting

ii)              five minutes per public speaker

iii)            no time limit on the number of public speakers or the time allowed for the public address item

 

Order of business/finish time for Full Council

1.12       to make no changes to the existing order of business for Full Council

1.13       not to introduce a finish time/cut off time for Full Council

 

Planning Committee

1.14       to allow remote tools (drones) in facilitating site visits but to be clear that this should complement other evidence, not replace site visits and any such usage should ensure impartiality

1.15  ...  view the full agenda text for item 9.

Additional documents:

10.

Work Programme 2020/2021 pdf icon PDF 109 KB

Democratic and Elections Officers will give an update on progress regarding subjects raised at previous Committee meetings (appendix 1, attached).

 

The Committee to consider the indicative work programme (appendix 2, attached).

Additional documents: