Agenda, decisions and minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Emma Faulkner / Lesley Farrell, Democratic and Elections  Email: emma.faulkner@cherwellandsouthnorthants.gov.uk, 01327 322043 / Email: lesley.farrell@cherwellandsouthnorthants.gov.uk, 01295 221591

Items
No. Item

11.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. 

 

Minutes:

There were no declarations of interest.

12.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Minutes:

There were no items of urgent business.

13.

Minutes pdf icon PDF 219 KB

To confirm as a correct record the minutes of the meeting held on 10 July 2018.

 

Minutes:

The minutes of the meetings of the Committee held on 10 July 2018 were confirmed as correct records and signed by the Chairman.

14.

Chairman's Announcements

To receive communications from the Chairman.

 

Minutes:

There were no Chairman’s announcements

15.

Show and Tell - Performance and Transformation pdf icon PDF 694 KB

Hedd Vaughan-Evans, Assistant Director Performance and Transformation.

 

Committee will receive an overview of how performance management is used throughout the organisation, followed by the Performance, Risk and Finance report for June 2018 (report attached).   

Additional documents:

Decision:

Resolved

 

(1)       That the presentation giving an overview of performance management be noted.

 

(2)       That the monthly Performance, Risk and Finance Monitoring report be noted.

 

(3)       That consideration of the Performance, Risk and Finance Monitoring report by Executive on a monthly basis be noted

 

(4)       That the performance update for June be reviewed and no areas for further consideration by Executive were identified.

 

 

           

Minutes:

The Assistant Director Performance and Transformation and the Strategic Intelligence and Insight Team Leader gave a presentation on how performance management was used throughout the council and submitted the Performance, Risk and Finance report for June 2018.

 

In response to members’ questions regarding the setting and monitoring of performance targets the Assistant Director Performance and Transformation explained that the Directors reviewed the performance reports and ensured commentary was provided on each measure. The Performance, Risk and Finance reports were now submitted monthly to Executive and would be submitted regularly to the Overview and Scrutiny Committee for the Committee to consider the performance elements of the report.

 

Resolved

 

(1)       That the presentation giving an overview of performance management be noted.

 

(2)       That the monthly Performance, Risk and Finance Monitoring report be noted.

 

(3)       That it be noted that the Performance, Risk and Finance Monitoring was considered by Executive on a monthly basis.

 

(4)       That having given due consideration no areas for further consideration by Executive be identified.

 

 

           

16.

Work Programme Planning 2018-2019 pdf icon PDF 272 KB

Democratic and Elections Officers will give an update on progress regarding subjects raised at the previous Committee (appendix 1, attached).

 

This will include consideration of a scoping document for a proposed Car Parking Review Group, in response to subjects raised by the Chairman (decriminalised parking) and Vice-Chairman (possible consideration of free parking across the district) which has the support of the Executive Director Environment and the Lead Member for Clean and Green. 

 

A draft scoping document is currently being reviewed, and will be circulated in due course (appendix 2, to follow).

 

The Committee may wish to consider further subjects and/or directorates to add to the work programme for the year (appendix 3, attached).  

Additional documents:

Decision:

Resolved

 

(1)       That the Car Parking scoping document be agreed.

 

(2)       That Councillors Prestidge, Gaul, Sibley and Rose be appointed to the Car Park Scrutiny Review working group.

 

(3)       That, having given due consideration, the updates on the suggested topics for scrutiny be noted.

 

(4)       That the work programme be noted.

Minutes:

The Democratic and Elections Officers gave an update on the status of topics suggested for scrutiny and any proposed actions. 

 

Unlawful Gypsy and Traveller encampments.

 

This item was yet to be allocated to the work programme as a date had not yet been confirmed for attendance by representatives from Environmental Health and Oxfordshire County Council

 

County Line (Violence, Exploitation and Drug Supply)

 

The Committee agreed that the Chief Constable be asked to include an update in his presentation to Full Council on 30 October 2018.  The Committee requested that the Police and Crime Commissioner be invited to attend the Full Council meeting with the Chief Constable.

 

Tree Management

 

The Committee noted the contact details provided and agreed that no further action was required.

 

Car Parking

 

The Committee agreed the Car Parking scoping document and Councillors Prestidge, Gaul, Sibley and Rose were appointed to the working group.

 

East West Rail Link – London Road Level Crossing, Bicester

 

The Committee noted that Cherwell District Council was already in discussion with Oxfordshire County Council through the Bicester Strategic Delivery Board regarding London Road level crossing in Bicester and members could monitor the action taken by the Board.

 

Strategy for walking and cycling between key destinations in Bicester

 

The Bicester Delivery Team had provided details of work being done on walking and cycling routes in Bicester.  Funding had been obtained for a Local Travel Planner who was working on a range of initiatives to support walking and cycling.

 

In response to members questions the Interim Executive Director for Finance and Governance confirmed that Cherwell District Council did advertise its participation in national cycling days and encouraged staff and members of the public to get involved.

 

Consideration of the emissions plan for HS2 in relation to the Air Quality Management Plan

 

This item was yet to be allocated to the work programme as a date has yet to be confirmed for attendance by representatives from HS2.

 

Canal side Strategy

The Interim Executive Director Finance and Governance reminded the Committee that a Member briefing had taken place in July.  The Banbury Canal-side Supplementary Planning document was scheduled to be submitted to Executive at its October meeting.

 

Reference to the Canal-side Strategy would be included in the exempt Castle Quay presentation later in the agenda.

 

Kidlington and Bicester Town Centres are failing

 

Members requested that progress on Masterplans be included in the Show and Tell when allocated to the work programme.

                                               

Resolved

 

(1)      That the Car Parking scoping document be agreed.

 

(2)      That Councillors Prestidge, Gaul, Sibley and Rose be appointed to the Car Park Scrutiny Review working group.

 

(3)      That, having given due consideration, the updates on the suggested topics for scrutiny be noted.

 

(4)      That the work programme be noted.

17.

Exclusion of the Press and Public

The following report(s) contain exempt information as defined in the following paragraph(s) of Part 1, Schedule 12A of Local Government Act 1972.

 

3– Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item(s) have been marked as exempt, it is for the meeting to decide whether or not to consider each of them in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

Should Members decide not to make a decision in public, they are recommended to resolve as follows:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item(s) of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

 

Minutes:

Resolved

 

(1)      That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the grounds that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part I, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

18.

Update on Castle Quay

Adele Taylor, Interim Executive Director Finance and Governance and Chris Hipkiss, Interim Property Investment Manager, will give an exempt presentation updating the Committee on the Castle Quay project.

Decision:

Resolved

 

(1)       That the exempt presentation be noted.

Minutes:

The Property and Investment Consultant gave an exempt presentation which provided an update on the Castle Quay project.

 

The Committee asked detailed questions which were duly answered by the Interim Executive Director Finance and Governance and the Property and Investment Consultant.

 

Resolved

 

(1)      That the exempt presentation be noted.