Agenda, decisions and minutes

There were no declarations of interest.

There were no items of urgent business.

To confirm as a correct record the minutes of the meeting held on 12 January 2016.

The Minutes of the meeting of the Committee held on 12 January 2016 were confirmed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

There were no Chairman’s announcements.

The New Business & Systems Implementation Manager will attend the meeting to give a verbal update on progress of the Website Upgrade project

Resolved

(1)       That the verbal update be noted

The New Business & Systems Implementation Manager gave a verbal update on progress regarding the website upgrade project.

Work on the upgrade had been temporarily put on hold, whilst decisions were made regarding the future of the 3-way ICT Team. The impact of the decision to disband the team would need to be considered, and once it was known how the team would operate on a 2-way basis between Cherwell and South Northamptonshire, the project would be able to proceed.  

Resolved

(1)       That the verbal update be noted

Report of Head of Transformation

Purpose of report

This report, together with Appendix 1, provides a summary of the Council’s performance in Quarter 3 as measured through the performance management framework.  It provides an opportunity for the Committee to reflect upon the performance and determine whether there is a need to review performance in any of the services or to refer any specific points to the Executive for consideration at its next meeting on 7 March 2016.

Recommendations

The meeting is recommended to:

1.1      note the achievements referred to in paragraph 3.1 (Table 1 of the report)

1.2         identify any performance related matters for review or consideration in future reports identified in paragraph 3.1 (Table 2 of the report)

1.3         identify any performance related matters which the Overview and Scrutiny Committee may wish to review or refer to Executive.

Resolved

(1)       That the report be noted

(2)       That no performance related matters be referred to Executive  

The Committee considered a report from the Head of Transformation which detailed performance for Quarter three, from 1 September to 31 December 2015.

In response to queries from the Committee, the Senior Performance and Improvement Officer agreed to seek further information from relevant officers with regard to indicators CBP2 2.1c – number of flytip enforcement actions; CBP3 2.2a, b & c – average time to process Housing Benefit claims, change of circumstances, new Housing Benefit claims and changes; and CBP3 7.3, 7.4 & 7.5 – processing of Major, Minor and Other applications.

With regard to indicator CBP3 5.1 b – number of visits to Woodgreen Leisure Centre, North Oxfordshire Academy and Cooper School, the Senior Performance and Improvement Officer clarified that a break down between dry side and wet side visitors would be provided during the summer months.  

Resolved

(1)       That the report be noted

(2)       That no performance related matters be referred to Executive 

Report of Head of Law and Governance

Purpose of report

This report presents the first draft Overview and Scrutiny Committee Annual Report 2015/16. 

Recommendations

The meeting is recommended:

1.1          To note the first draft of the Overview and Scrutiny Committee Annual report 2015/16.

1.2      To advise officers what amendments/additions are required to the Annual report.

Resolved

(1)       That the first draft of the Overview and Scrutiny Annual Report for 2015-16 be noted

The Committee considered the first draft of the Overview and Scrutiny Annual report for 2015-16.

In response to a query from the Committee, the Democratic and Elections Officers agreed to investigate how many Community Transport projects had been established in the district, using Oxfordshire County Council’s pump prime funding.

Resolved

(1)       That the first draft of the Overview and Scrutiny Annual Report for 2015-16 be noted

Report of Head of Law and Governance

Purpose of report

This report presents the Overview and Scrutiny Committee work programme 2015/16 for consideration. 

Recommendations

The meeting is recommended:

1.1         To consider the Overview and Scrutiny Committee Work Programme 2015/16 as set out at Appendix 1 of the report.

1.2         To note updates on the current reviews taking place.

1.3         To note any items of interest in the Executive Work Programme and consider whether to include them on the Overview and Scrutiny Committee Work Programme 2015/16.

1.4         To consider if there are any other items Members would like to include on the Overview and Scrutiny Committee Work Programme.

Resolved

(1)       That the work programme be noted

The Committee considered the work programme for the remainder of the 2015-16 Municipal Year.

Resolved

(1)       That the work programme be noted