Agenda and decisions

Executive - Tuesday 7 April 2026 6.30 pm

Venue: 39 Castle Quay, Banbury, OX16 5FD

Contact: Natasha Clark, Democratic and Elections Email: democracy@cherwell-dc.gov.uk, 01295 221534

Media

Items
No.	Item
2.	Declarations of Interest Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting. Additional documents: Webcast for 2.
3.	Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting. Additional documents: Webcast for 3.
4.	Minutes PDF 234 KB To confirm as a correct record the Minutes of the meeting held on 3 March 2026. Additional documents: Restricted enclosure 4 View the reasons why document 4./2 is restricted Webcast for 4.
5.	Chair's Announcements To receive communications from the Chair. Additional documents: Webcast for 5.
6.	Urgent Business The Chair to advise whether they have agreed to any item of urgent business being admitted to the agenda. Additional documents: Webcast for 6.
7.	Climate Action Plan 2026-27 PDF 253 KB View the background to item 7. View the decision for item 7. Report of Head of Biodiversity and Climate Resilience Purpose of report To seek the Executive’s approval of the Climate Action Plan for 2026-27, which is attached as Appendix 1 to the report. Recommendations The Executive resolves: 1.1 To adopt the Climate Action Plan (CAP) for the 2026-27 financial year. 1.2 To note that following the adoption Climate Action Plan, Executive will receive an annual update on delivery progress. Additional documents: Appendix 1 -Cherwell District Council Climate Action Plan 2026-27 , item 7. PDF 904 KB Webcast for 7. Decision: Resolved (1) That the Climate Action Plan (CAP) for the 2026-27 financial year be adopted. (2) That it be noted that following the adoption of the Climate Action Plan, Executive will receive an annual update on delivery progress.
8.	Response to the Planning Advisory Service's Planning Committee Review PDF 287 KB View the background to item 8. View the decision for item 8. Report of Assistant Director Planning Purpose of report To advise the Executive on how the Council is responding to the Planning Advisory Service (PAS) Review of Planning Committee Decision Making. Recommendations The Executive resolves: 1.1 To note the work in progress in responding to the PAS recommendations and advice. Additional documents: Appendix 1 - PAS Review of Decision Making, August 2025 , item 8. PDF 182 KB Appendix 2 - PAS Review - Key Recommendations- Advice and rResponse , item 8. PDF 292 KB Appendix 3 - Indicative Performance - Quality of Decision Making , item 8. PDF 106 KB Appendix 4 - Member Engagement Protocol , item 8. PDF 152 KB Webcast for 8. Decision: Resolved (1) That thee work in progress in responding to the PAS recommendations and advice be noted.
9.	Corporate Performance and Insight Strategy 2026/27 PDF 399 KB View the background to item 9. View the decision for item 9. Report of Head of Chief Executive’s Officer Purpose of report The report provides an overview of the proposed Corporate Performance and Insight Strategy 2026/27, including proposed key performance indicators and annual delivery plan milestones to be reported across the new financial year. Recommendations The Executive resolves: 1.1 To review and approve the new Corporate Performance & Insight Strategy presented in Appendix 1, Key Performance Indicators as proposed in Appendix 2. 1.2 To note the Annual Delivery Plan (ADP) Milestones 2026/27 (as approved as part of the Budget) included in Appendix 3 for information. 1.3 To consider the Overview and Scrutiny Committee’s recommendation to incorporate additional performance measures for evaluating the Castle Quay investment, ensuring that social impact, environmental outcomes and growth potential are monitored alongside the existing financial and treasury management indicators. Additional documents: Appendix 1 - Corporate Performance & Insight Strategy , item 9. PDF 161 KB Appendix 2 - Key Performance Indicators 26-27 , item 9. PDF 402 KB Appendix 3 - Annual Delivery Plan 26-27 , item 9. PDF 323 KB Webcast for 9. Decision: Resolved (1) That the new Corporate Performance & Insight Strategy (Appendix 1 to the report) and the Key Performance Indicators (Appendix 2 to the report) be approved. (2) That the Annual Delivery Plan (ADP) Milestones 2026/27 (as approved as part of the Budget) be noted. (3) That, having given due consideration, the Overview and Scrutiny Committee’s recommendation to incorporate additional performance measures for evaluating the Castle Quay investment, ensuring that social impact, environmental outcomes and growth potential are monitored alongside the existing financial and treasury management indicators be noted.
10.	Updated Procurement Strategy PDF 240 KB View the background to item 10. View the decision for item 10. Report of Assistant Director Law & Governance and Monitoring Officer Purpose of report This report seeks the approval of Executive for the new Procurement Strategy. Recommendations The Executive resolves: 1.1 To approve the new Procurement Strategy. Additional documents: Appendix 1 - Procurement Strategy , item 10. PDF 1 MB Webcast for 10. Decision: Resolved (1) That the new Procurement Strategy be approved.
11.	Acceptance of MHCLG Large-Scale Housing Development Grant Funding PDF 263 KB View the background to item 11. View the decision for item 11. Report of Executive Director Place and Regeneration Purpose of report The Ministry of Housing, Communities and Local Government (MHCLG) has provided £500,000 of specific grant funding for non-statutory feasibility work to test the strategic case for large-scale housing development. This includes capacity funding, technical studies and financial modelling (see Appendix 1 MOU) This report seeks approval of associated budget virement, and to agree programme delivery and governance arrangements. Recommendations The Executive resolves: 1.1 To agree to increase both the Regeneration and Economy income budget in recognition of the grant income and the expenditure budget for associated works. 1.2 To delegate to the Executive Director for Place and Regeneration, in consultation with the Portfolio Holder for Planning, the development of a programme in support of the grant objectives. 1.3 To note that procurement of specialist consultancy support and other external resources required to deliver the programme will be undertaken in accordance with the Council’s constitution and procurement procedures and that further authorisations may be required as individual commissions are scoped. Additional documents: Appendix 1 - MoU MHCLG and CDC , item 11. PDF 144 KB Webcast for 11. Decision: Resolved (1) That it be agreed to increase both the Regeneration and Economy income budget in recognition of the grant income and the expenditure budget for associated works. (2) That authority for the development of a programme in support of the grant objectives be delegated to the Executive Director for Place and Regeneration, in consultation with the Portfolio Holder for Planning. (3) That it be noted that procurement of specialist consultancy support and other external resources required to deliver the programme will be undertaken in accordance with the Council’s constitution and procurement procedures and that further authorisations may be required as individual commissions are scoped.
12.	Exclusion of the Press and Public The following reports contain exempt information as defined in the following paragraph of Part 1, Schedule 12A of Local Government Act 1972. 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information). Members are reminded that whilst the following items have been marked as exempt, it is for the meeting to decide whether or not to consider them in private or in public. In making the decision, Members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers. No representations have been received from the public requesting that this item be considered in public. Should Members decide not to make decisions in public, they are recommended to pass the following recommendation: “That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provision of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.” Additional documents: Webcast for 12.
13.	Outline Business Case – Digital Planning Improvement Programme View the reasons why item 13. is restricted View the background to item 13. View the decision for item 13. Exempt report of Executive Director Place and Regeneration Decision: Resolved (1) As set out in the exempt decisions. (2) As set out in the exempt decisions. (3) As set out in the exempt decisions. (4) As set out in the exempt decisions. (5) As set out in the exempt decisions.
14.	Environmental Services Operational Transformation and Improvement View the reasons why item 14. is restricted View the background to item 14. View the decision for item 14. Exempt report of Executive Director Neighbourhood Services Decision: Resolved (1) As set out in the exempt decisions. (2) As set out in the exempt decisions. (3) As set out in the exempt decisions. (4) As set out in the exempt decisions.
15.	Outline Business Case: Customer Experience Strategy, Customer Front Door View the reasons why item 15. is restricted View the background to item 15. View the decision for item 15. Exempt report of Executive Director Resources Decision: Resolved (1) As set out in the exempt decisions. (2) As set out in the exempt decisions. (3) As set out in the exempt decisions. (4) As set out in the exempt decisions. (5) As set out in the exempt decisions.
16.	Approval to Appoint a Contract for the Provision of a Responsive Repairs and Maintenance Service View the reasons why item 16. is restricted View the background to item 16. View the decision for item 16. Exempt report of Assistant Director Wellbeing and Housing Decision: Resolved (1) As set out in the exempt decisions.
17.	Property Management Contract, Castle Quay Centre, Banbury View the reasons why item 17. is restricted View the background to item 17. View the decision for item 17. Exempt report of Assistant Director Property Decision: Resolved (1) As set out in the exempt decisions. (2) As set out in the exempt decisions.