Agenda, decisions and minutes


Venue: Virtual meeting

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

12.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

9. CSN.

Claire Taylor, Declaration, as the MD of CSN and would leave the meeting for the duration of the item.

 

13.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

Minutes:

There were no petitions or requests to address the meeting.

14.

Minutes pdf icon PDF 210 KB

To confirm as a correct record the Minutes of the meeting held on 1 June 2020.

Additional documents:

Minutes:

The minutes of the meeting held on 1 June 2020 were agreed as a correct record and would be signed by the Chairman in due course.

15.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

Minutes:

There were no Chairman’s announcements.

 

16.

Covid 19 Recovery Planning: Re-start, Re-cover, Re-new pdf icon PDF 436 KB

** Please note this report will follow as it is currently being reviewed and finalised **

 

Report of Chief Executive

 

Purpose of report

 

To set out the council’s approach to post covid recovery

Additional documents:

Decision:

Resolved

 

(1)           That the contents of the report be noted and  the approach to planning for recovery for the immediate, transitional and longer term be endorsed.

 

(2)           That officers be requested  to continue to work within the Thames Valley Local Resilience Forum (TVLRF) framework with a specific place-based focus on the needs of Cherwell District within that context.

 

(3)           That it be agreed that the Joint Cherwell District and Oxfordshire County Council’s Member Partnership Working Group co-ordinates all partnership related recovery work.

 

(4)           That  the financial impacts be noted and officers be requested to prepare financial and transformational plans which align with the organisation’s policy response to COVID and its impacts and should include refreshing the medium-term financial plan and savings targets, renewing the Council’s corporate plan and undertaking consultation and impact assessments as required.

 

(5)           That it be noted that the Council’s workforce has been key to the Cherwell response to the pandemic and senior officers be asked to ensure there are effective organisational development plans in place to engage, support and develop the workforce to address the short, medium and long-term consequences of COVID-19.

 

Minutes:

The Chief Executive submitted a report to set out Cherwell District Council’s approach to post COVID-19 planning and recovery following the national period of lockdown and a prolonged period of operation within an emergency response context. 

 

In introducing the report, the Chief Executive explained that the council was  planning to adopt a three phased approach to recovery planning, considering the immediate horizon and how services are restarted, the transitional horizon, how we adapt and implement preparedness plans for a local outbreak and the longer term including the economic and social consequences of the pandemic.

 

At the discretion of the Chairman, Councillor Woodcock addressed Executive. In response to Councillor Woodcock’s comments regarding financial uncertainty and ongoing financial challenges, the Chairman commented that it was important to continue planning despite the ongoing financial uncertainties and the report set out the way forward.  

 

Resolved

 

(1)           That the contents of the report be noted and  the approach to planning for recovery for the immediate, transitional and longer term be endorsed.

 

(2)           That officers be requested  to continue to work within the Thames Valley Local Resilience Forum (TVLRF) framework with a specific place-based focus on the needs of Cherwell District within that context.

 

(3)           That it be agreed that the Joint Cherwell District and Oxfordshire County Council’s Member Partnership Working Group co-ordinates all partnership related recovery work.

 

(4)           That  the financial impacts be noted and officers be requested to prepare financial and transformational plans which align with the organisation’s policy response to COVID and its impacts and should include refreshing the medium-term financial plan and savings targets, renewing the Council’s corporate plan and undertaking consultation and impact assessments as required.

 

(5)           That it be noted that the Council’s workforce has been key to the Cherwell response to the pandemic and senior officers be asked to ensure there are effective organisational development plans in place to engage, support and develop the workforce to address the short, medium and long-term consequences of COVID-19.

 

Reasons

 

This report sets out an overarching approach for the Cherwell District Council to shape and coordinate its approach to immediate, transitional and long-term recovery. The council is recommended to continue to work within the Thames Valley resilience forum framework (TVLRF) and contribute to the Oxfordshire response to COVID-19 as part of the Local Health Protection Board. Appendix 4 (annex to the Minutes as set out in the Minute Book) sets out the emergency response, council recovery and Oxfordshire Health Protection Board governance structures to ensure transparency and assurance.

 

The council recognises that the pandemic will have far reaching consequences in terms of social, economic, health and community impacts and will seek to develop new policy and service delivery arrangements in response. The strategy by which it will do this is set out at appendix 1 (annex to the Minutes as set out in the Minute Book).

 

The council’s staff are essential to the successful delivery of services and as part of recovery and renewal relevant support and organisational development will need to be  ...  view the full minutes text for item 16.

17.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Additional documents:

Minutes:

There were no items of urgent business.

18.

Exclusion of the Press and Public

The following report contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

 

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

No representations have been received from the public requesting that this item be considered in public.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

 

Additional documents:

Minutes:

Resolved

 

That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

19.

CSN

Exempt report of Corporate Director Commercial Development, Assets and Investment

Decision:

Resolved

 

(1)           As set out in the exempt decisions.

 

(2)           As set out in the exempt decisions.

 

(3)           That the exceptional contribution of CSN staff to the delivery of services to both Cherwell District and South Northamptonshire Councils during the Covid outbreak be recorded.

 

Minutes:

The Corporate Director Commercial Development, Assets and Investment submitted an exempt report relating to CSN.

 

On behalf of Executive, the Chairman thanked all CSN staff for their ongoing hard work and support to residents and businesses across the district during the coronavirus pandemic.

 

Resolved

 

(1)           As set out in the exempt minutes.

 

(2)           As set out in the exempt minutes.

 

(3)           That the exceptional contribution of CSN staff to the delivery of services to both Cherwell District and South Northamptonshire Councils during the Covid outbreak be recorded.

 

Reasons

 

As set out in the exempt minutes

 

Alternative options

 

As set out in the exempt minutes