Agenda, decisions and minutes

There were no declarations of interest.

To confirm as a correct record the Minutes of the meeting held on 3 February 2020.

The minutes of the meeting held on 3 February 2020 were agreed as a correct record and signed by the Chairman.

To receive communications from the Chairman.

There were no Chairman’s announcements.

** Please note that the appendices for this report are published as a supplement to the main agenda pack. The appendices for this report and the equivalent report for Council are exactly the same and published in full on each agenda page **

Report of Assistant Director – Planning and Development

Purpose of report

To seek approval for the submission of Main Modifications to the Partial Review of the adopted Cherwell Local Plan 2011-2031 to the Secretary of State for Housing, Communities and Local Government for the continuance of the independent examination.

Recommendations

The meeting is recommended:

 1.1          To note the responses to the consultation on the Main Modifications summarised in the Statement of Consultation at Appendix 1.

1.2           To note the supporting documents relevant to the preparation of the Main Modifications at Appendices 1 – 17 and available on line at http://modgov.cherwell.gov.uk/ieListDocuments.aspx?CId=115&MId=3448&Ver=4.

1.3           To approve the Schedule of Main Modifications presented at Appendix 2.

1.4           To approve the Minor Modifications at Appendix 3 and authorise the Assistant Director – Planning and Development to make any further changes he considers appropriate to minor or presentational issues.

1.5           To recommend to Council that it approves and submits the Modifications to the Secretary of State for Housing, Communities and Local Government for the continuance of the independent examination with all necessary prescribed and supporting documents.

(Copies of representations can be found at the following link: Local Plan Proposed Main Modification Consultation)

Resolved

(1)            That, having given due consideration, the responses to the consultation on the Main Modifications summarised in the Statement of Consultation (Annex to the Minutes as set out in the Minute Book) be noted.

(2)            That, having given due consideration, the supporting documents relevant to the preparation of the Main Modifications, Appendices 1 – 17 to the report (attached as Annexes to the Minutes as set out in the Minute Book) and those documents listed below be noted:

·       PR104 Cherwell Green Belt Study Second Addendum (September 2019)

·       PR105 Cherwell Water Cycle Study Addendum (September 2019)

·       PR106 Ecological Advice Cumulative Impacts Addendum (September 2019)

·       PR107 Habitat Regulations Assessment Stage 1 and Stage 2 Addendum (September 2019)

·       PR108 Landscape Analysis for PR09 (September 2019)

·       PR109 Transport Assessment Addendum (September 2019)

·       PR110 Site Capacity Sense Check (September 2019)

·       PR111 Local Plan Viability Assessment Addendum (September 2019)

·       PR112 Site Policy PR7b Stratfield Farm Highways Update (September 2019)

·       PR113a Sustainability Appraisal Addendum Non-technical Summary (September 2019)

·       PR113b Sustainability Appraisal Addendum (September 2019)

·       PR114 Statement of Consultation Amendment (November 2019)

·       PR115 Duty to Cooperate Addendum (September 2019)

·       PR116 Developer Submission PR6a

·       PR117 Developer Submission PR6b

·       PR118 Developer Submission PR6c

·       PR119 Developer Submission PR7a

·       PR120 Developer Submission PR7b

·       PR121a Developer Submission PR8 – Newcore Capital Management

·       PR121b Developer Submission PR8 – Smith and Smith

·       PR121c Developer Submission PR8 – The Tripartite

·       PR122 Developer Submission PR9

·       PR123 Developer Submission PR10

·       PR124 Additional Information on the Significance of Trees

·       PR125 Equality Impact Assessment (September 2019)

(3)            That, having given due consideration, the Schedule of Main Modifications (Annex to the Minutes as set out in the Minuet Book) be approved.

(4)            That, having given due consideration, the Minor Modifications (Annex to the Minutes as set out in the Minute Book) be approved and the Assistant Director – Planning and Development be authorised to make any further changes he considers appropriate to minor or presentational issues.

(5)            That Full Council be recommended to approve and submit the Modifications to the Secretary of State for Housing, Communities and Local Government for the continuance of the independent examination with all necessary prescribed and supporting documents.

The Assistant Director – Planning and Development submitted a report to seek approval for the submission of Main Modifications to the Partial Review of the adopted Cherwell Local Plan 2011-2031 to the Secretary of State for Housing, Communities and Local Government for the continuance of the independent examination.

Resolved

(1)            That, having given due consideration, the responses to the consultation on the Main Modifications summarised in the Statement of Consultation (Annex to the Minutes as set out in the Minute Book) be noted.

(2)            That, having given due consideration, the supporting documents relevant to the preparation of the Main Modifications, Appendices 1 – 17 to the report (attached as Annexes to the Minutes as set out in the Minute Book) and those documents listed below be noted:

·       PR104 Cherwell Green Belt Study Second Addendum (September 2019)

·       PR105 Cherwell Water Cycle Study Addendum (September 2019)

·       PR106 Ecological Advice Cumulative Impacts Addendum (September 2019)

·       PR107 Habitat Regulations Assessment Stage 1 and Stage 2 Addendum (September 2019)

·       PR108 Landscape Analysis for PR09 (September 2019)

·       PR109 Transport Assessment Addendum (September 2019)

·       PR110 Site Capacity Sense Check (September 2019)

·       PR111 Local Plan Viability Assessment Addendum (September 2019)

·       PR112 Site Policy PR7b Stratfield Farm Highways Update (September 2019)

·       PR113a Sustainability Appraisal Addendum Non-technical Summary (September 2019)

·       PR113b Sustainability Appraisal Addendum (September 2019)

·       PR114 Statement of Consultation Amendment (November 2019)

·       PR115 Duty to Cooperate Addendum (September 2019)

·       PR116 Developer Submission PR6a

·       PR117 Developer Submission PR6b

·       PR118 Developer Submission PR6c

·       PR119 Developer Submission PR7a

·       PR120 Developer Submission PR7b

·       PR121a Developer Submission PR8 – Newcore Capital Management

·       PR121b Developer Submission PR8 – Smith and Smith

·       PR121c Developer Submission PR8 – The Tripartite

·       PR122 Developer Submission PR9

·       PR123 Developer Submission PR10

·       PR124 Additional Information on the Significance of Trees

·       PR125 Equality Impact Assessment (September 2019)

(3)            That, having given due consideration, the Schedule of Main Modifications (Annex to the Minutes as set out in the Minuet Book) be approved.

(4)            That, having given due consideration, the Minor Modifications (Annex to the Minutes as set out in the Minute Book) be approved and the Assistant Director – Planning and Development be authorised to make any further changes he considers appropriate to minor or presentational issues.

(5)            That Full Council be recommended to approve and submit the Modifications to the Secretary of State for Housing, Communities and Local Government for the continuance of the independent examination with all necessary prescribed and supporting documents.

Reasons

The Partial Review has reached a very advanced stage of preparation. The Plan was prepared over the course of 2016-2018 and submitted in March 2018 for Examination.  It has been the subject of preliminary and main public hearings.The Inspector provided his preliminary advice.  Main Modifications required to make the Plan sound have been prepared and consulted upon for a six-week period.  All representations have been considered.

It is recommended that the modifications as presented with this report are approved for subsequent consideration by Council ahead of submission to the Planning Inspector and the completion of the Examination.  ...  view the full minutes text for item 93.

Report of Executive Director of Finance (Interim)

Purpose of report

To provide members with an update on the retail relief scheme and the forthcoming changes to the scheme as announced in the recent Queen’s Speech on 19 December 2019, and to recommend to Council  approval of the Business Rates Retail Relief Policy for 2020 -21.

Recommendations

The meeting is recommended:

1.1           To note the contents of this report.

1.2           To consider and recommend to Council the proposed  Business Rates Retail Relief Policy (Appendix 1).

Resolved

(1)            That the contents of the report be noted.

(2)            That, having given due consideration, Full Council be recommended to approve the proposed  Business Rates Retail Relief Policy (Annex to the Minutes as set out in the Minute Book).

The Executive Director of Finance (Interim) submitted a report to provide members with an update on the retail relief scheme and the forthcoming changes to the scheme as announced in the recent Queen’s Speech on 19 December 2019, and to recommend to Council  approval of the Business Rates Retail Relief Policy for 2020 -21.

Resolved

(1)            That the contents of the report be noted.

(2)            That, having given due consideration, Full Council be recommended to approve the proposed  Business Rates Retail Relief Policy (Annex to the Minutes as set out in the Minute Book).

Reasons

Members are asked to consider the contents of this report  and recommend to Council the proposed Business Rates Retail Relief Policy.

Alternative options

Option 1: Members could agree not to determine a Business Rates Retail Relief Policy, but this would mean the Council is not complying with Central Government guidance and would be to the detriment of ratepayers in the district.

Report of Executive Director of Finance (Interim)

Purpose of report

To provide members of Executive with an update on the forthcoming changes for Business Rates Relief  and to recommend to Council approval for the proposed Pub Relief Scheme.

Recommendations

The meeting is recommended:

1.1           To note the contents of this report.

1.2           To recommend to Council the adoption of proposed Business Rates Pub Relief Policy (Appendix 1).

Resolved

(1)            That the contents of the report be noted.

(2)            That Full Council be recommended to adopt the proposed Business Rates Pub Relief Policy (Annex to Minutes as set out in the Minute Book).

The Executive Director of Finance (Interim) submitted a report to provide members of Executive with an update on the forthcoming changes for Business Rates Relief  and to recommend to Council approval for the proposed Pub Relief Scheme.

Resolved

(1)            That the contents of the report be noted.

(2)            That Full Council be recommended to adopt the proposed Business Rates Pub Relief Policy (Annex to Minutes as set out in the Minute Book).

Reasons

Members are asked to consider the contents of this report  and recommend to Council the proposed Business Rates Retail Pub Relief Policy

Alternative options

Option 1: Members could agree not to determine a Business Rates Pub Relief Policy, but this would mean the Council is not complying with Central Government guidance and would be to the detriment of ratepayers in the district.