Agenda and decisions


Executive
Monday 6 January 2020 5.00 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

Additional documents:

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

4.

Minutes pdf icon PDF 91 KB

To confirm as a correct record the Minutes of the meeting held on 2 December 2019.

Additional documents:

5.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

6.

Climate Emergency Update Report pdf icon PDF 172 KB

Report of Assistant Director Environmental Services

 

Purpose of report

 

To update Executive of progress taken in responding to the Climate Emergency Declaration.

 

Recommendations

 

The meeting is recommended:

 

1.1         to note the progress being made and advise officers to continue with their approach to tackling the Climate Emergency.

 

Additional documents:

Decision:

Resolved

 

(1)            That the progress being made be noted and officers be advised to continue with their approach to tackling the Climate Emergency.

7.

Resumption of Land Drainage and Flood Risk Management Services pdf icon PDF 72 KB

Report of Director Communities

 

Purpose of report

 

The purpose of this Report is to highlight a significant gap that has emerged in the abilities of Cherwell and its Partner Authorities to respond effectively to flooding events.  It provides reasons why flood risk in the District has increased over the past few years and recommends how Cherwell can reverse this trend.

 

Recommendations

            

The meeting is recommended to agree that:

 

1.1         The policy decision taken by the Executive on 11 October 2010 to disengage altogether from land drainage and flood risk management services is rescinded.

 

1.2         A policy to re-engage with these services, at a slightly reduced level than previously, is agreed.

 

1.3         A revenue budget of £50,000 per annum is allocated to a reinstated land drainage and flood risk management service for 2020/21 and ensuing years.

 

Additional documents:

Decision:

Resolved

 

(1)            That it be agreed to to develop a policy to provide land drainage and flood risk management  services.

 

(2)            That it be agreed to allocate a revenue budget of £50,000 per annum to provide a  land drainage and flood risk management service for 2020/21 and ensuing years.

 

(3)            That it be agreed that Cherwell District Council work in partnership with the Lead Local Flood Authority (OCC)  and partners to minimise the risk of flooding to the residents and businesses in Cherwell.

 

8.

Annual Monitoring Report 2019 pdf icon PDF 135 KB

Report of Assistant Director – Planning and Development

 

Purpose of report

 

To seek approval of the Annual Monitoring Report (AMR) 2019 and to present the District’s current housing land supply position. To seek approval of accompanying updates to the Local Plan’s Infrastructure Delivery Plan and the Brownfield Land Register.

 

Recommendations

 

The meeting is recommended:

 

1.1         To approve the 2019 Annual Monitoring Report (AMR) presented at Appendix 1.

 

1.2         To note the district’s housing delivery and five year housing land supply positions (for conventional housing and for Gypsies and Travellers) at Section 5 of the AMR and the need for updating of the land supply positions should these materially change.

 

1.3         To approve the 2019 Infrastructure Delivery Plan (IDP) update presented at Appendix 2.

 

1.4         To approve the 2019 Brownfield Land Register (BLR) presented at Appendix 3.

 

1.5         To authorise the Assistant Director for Planning and Development to make any necessary minor and presentational changes to the Annual Monitoring Report, Infrastructure Delivery Plan update and Brownfield Land Register if required prior to publication.

 

Additional documents:

Decision:

Resolved

 

(1)            That the 2019 Annual Monitoring Report (AMR) (annex to the Minutes as set out in the Minute Book) be approved.

 

(2)            That the district’s housing delivery and five year housing land supply positions (for conventional housing and for Gypsies and Travellers) at Section 5 of the Annual Monitoring Report and the need for updating of the land supply positions should these materially change be noted.

 

(3)            That  the 2019 Infrastructure Delivery Plan (IDP) update (annex to the Minutes as set out in the Minute Book) be approved.

 

(4)            That the 2019 Brownfield Land Register (BLR) (annex to the Minutes as set out in the Minute Book) be approved.

 

(5)            That the Assistant Director for Planning and Development be authorised to make any necessary minor and presentational changes to the Annual Monitoring Report, Infrastructure Delivery and Brownfield Land Register if required prior to publication.

9.

Review of Council Tax Base Setting pdf icon PDF 84 KB

Report of Executive Director of Finance (Interim)

 

Purpose of report

 

To provide Executive with an estimate of the Council Tax Base for 2020-2021 and seek approval for the final determination of the Council Tax Base to be delegated to the Section 151 Officer in consultation with the Lead Member for Financial Management & Governance.

 

Recommendations

 

The meeting is recommended:

 

1.1      That the report of the Executive Director of Finance for the calculation of the Council’s Tax Base for 2020-2021 be considered and:

 

(a)       That pursuant to the Executive Director of Finance’s report and in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Cherwell District Council as its Council Tax Base for the year 2020-2021 shall be 55,559.9 This shall be subject to final confirmation by the Section 151 Officer in consultation with the Lead Member for Financial Management & Governance.

 

(b)       As for the parishes which form part of its area shown in Appendix 2, the amount calculated as the Council Tax Base for the year 2020-2021 in respect of special items shall be as indicated in the column titled Tax Base 2020-2021.

 

(c)       As for the Flood Defence Areas which form part of its area, the amount calculated as the Council Tax Base for the year 2020-2021 for the purposes of levies on Oxfordshire County Council by River Authorities, shall be:

 

Thames Flood Defence Area                                             53,234.4

Anglian (Great Ouse) Flood Defence Area                     1,873.2

Severn Region Flood Defence Area                                 452.3      

TOTAL                                                                                  55,559.9

 

1.2      To delegate final approval of the Council Tax Base for 2020-2021 to the Section 151 Officer in consultation with the Lead Member for Financial Management & Governance.

Additional documents:

Decision:

Resolved

 

(1)            That having given due consideration to the report of the Executive Director of Finance for the calculation of the Council’s Tax Base for 2020-2021, it be resolved:

 

(a)      That pursuant to the Executive Director of Finance’s report and in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Cherwell District Council as its Council Tax Base for the year 2020-2021 shall be 55,559.9 This shall be subject to final confirmation by the Section 151 Officer in consultation with the Lead Member for Financial Management & Governance.

 

(b)      As for the parishes which form part of its area shown in the annex to the Minutes (as set out in the Minute Book), the amount calculated as the Council Tax Base for the year 2020-2021 in respect of special items shall be as indicated in the column titled Tax Base 2020-2021.

 

(c)      As for the Flood Defence Areas which form part of its area, the amount calculated as the Council Tax Base for the year 2020-2021 for the purposes of levies on Oxfordshire County Council by River Authorities, shall be:

 

Thames Flood Defence Area                                     53,234.4

Anglian (Great Ouse) Flood Defence Area                  1,873.2

Severn Region Flood Defence Area                           452.3      

TOTAL                                                                     55,559.9

 

(2)            That final approval of the Council Tax Base for 2020-2021 be delegated to the Section 151 Officer in consultation with the Lead Member for Financial Management & Governance.

 

10.

Monthly Performance, Risk and Finance Monitoring Report - November 2019 pdf icon PDF 765 KB

Report of Executive Director: Finance (Interim) and Assistant Director: Performance and Transformation

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1      To note the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)            That the monthly Performance, Risk and Finance Monitoring Report be noted.

11.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Additional documents: