Agenda and decisions


Executive
Monday 3 June 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

Additional documents:

3.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

4.

Minutes pdf icon PDF 73 KB

To confirm as a correct record the Minutes of the meeting held on 1 April 2019.

Additional documents:

5.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

6.

Active Communities Strategy pdf icon PDF 86 KB

Report of Assistant Director Wellbeing

 

Purpose of report

 

To provide the rationale and context for the proposed Active Communities Strategy.

 

Recommendations

            

The meeting is recommended:

 

 1.1          To approve the Active Communities Strategy and associated Delivery Plan.

 

Additional documents:

Decision:

Resolved

 

(1)          That the Active Communities Strategy and associated Delivery Plan (annexes to the Minutes as set out in the Minute Book) be approved.

7.

Bicester Garden Town - Capacity funding award 2018/19 pdf icon PDF 120 KB

Report of Assistant Director – Planning and Economy

 

Purpose of report

 

To seek Executive’s agreement for the proposed spend of the capacity funding award to Bicester Garden Town. 

 

Recommendations

            

The meeting is recommended:

 

 1.1          To agree the proposals for spending the capacity funding awarded to Bicester as set out in Table One.

 

 

Additional documents:

Decision:

Resolved

 

(1)          That the proposals for spending the capacity funding awarded to Bicester as set out in annex to the Minutes (as set out in the Minute Book) be agreed.

8.

CDC/OCC Signage Agency Agreement pdf icon PDF 81 KB

Report of Assistant Director: Environmental Services

 

Purpose of report

 

To gain the support of the Executive to go into agency agreements with Oxfordshire County Council regarding unauthorised signs, sponsorship of roundabouts and maintenance of the roundabouts outside Bicester Village.

 

Recommendations

            

The Executive is recommended:

 

1.1           To note the progress on partnership working with Oxfordshire County Council.

 

1.2           To recommend to the Council entering into Section 101 agreements with Oxfordshire County Council.

 

Additional documents:

Decision:

Resolved

 

(1)          That the progress on partnership working with Oxfordshire County Council be noted.

 

(2)          That Full Council be recommend to agree to the Council entering into Section 101 agreements with Oxfordshire County Council.

 

9.

Year End Performance, Finance and Risk Monitoring Report - March 2019 pdf icon PDF 732 KB

Report of Executive Director: Finance and Governance and Assistant Director: Performance and Transformation

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1               To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2           To approve the additional expenditure and income for new grant awards in 2018/19 and 2019/20 as detailed in section 3.16 of this report.

 

1.3           That the revenue underspend for 2018/19 be transferred to the “Business Rates and Risk” earmarked reserve which will be available to mitigate any funding volatility or risks that emerge during 2019/20.

 

1.4           To approve the slippage of capital budgets from 2018/19 to 2019/20 and beyond as detailed in section 3.17.

 

Additional documents:

Decision:

Resolved

 

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)          That the additional expenditure and income for new grant awards in 2018/19 and 2019/20 as detailed in the annex to the minutes (as set out in the Minute Book) be noted.

 

(3)          That the revenue underspend for 2018/19 be transferred to the “Business Rates and Risk” earmarked reserve which will be available to mitigate any funding volatility or risks that emerge during 2019/20.

 

(4)          That the slippage of capital budgets from 2018/19 to 2019/20 and beyond as detailed in the annex to the minutes (as set out in the Minute Book) be approved.

 

 

10.

Monthly Performance, Finance and Risk Monitoring Report - April 2019 pdf icon PDF 817 KB

Report of Executive Director: Finance and Governance and
Assistant Director: Performance and Transformation

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

1.1     To note the monthly Performance, Risk and Finance Monitoring Report.

 

1.2    To note and approve the additional income and expenditure budgets in relation to grant funding received for “Garden Town Funding” following a successful bid of £770,000 from Ministry of Housing, Communities and Local Government (MHCLG).

 

Additional documents:

Decision:

Resolved

 

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

(2)          That the additional income and expenditure budgets in relation to grant funding received for “Garden Town Funding” following a successful bid of £770,000 from Ministry of Housing, Communities and Local Government (MHCLG) be noted and approved.

 

11.

Appointment of Representatives to Partnerships, Outside Bodies and Member Champions 2019/20 pdf icon PDF 75 KB

Report of Director: Law and Governance

 

Purpose of report

 

To appoint representatives to Partnerships and Outside Bodies and Member Champions for the municipal year 2019/2020.

 

Recommendations

            

The meeting is recommended:

 

 1.1          To make and cease appointments to partnerships, outside bodies and Member Champions for 2019/2020 as set out in Appendix 1 (to follow) to this report.

 

1.2           To delegate authority to the Director: Law and Governance, in consultation with the Leader, to appoint Members to outstanding vacancies and make changes to appointments as may be required for the 2019/2020 Municipal Year. 

 

Additional documents:

Decision:

Resolved

 

(1)          That the appointment of members to partnerships, outside bodies and Member Champions for 2019/2020 be delegated to the Director: Law and Governance, in consultation with the Leader.

 

(2)          That authority be delegated to the Director: Law and Governance, in consultation with the Leader, to appoint Members to make changes to appointments as may be required during the 2019/2020 Municipal Year. 

 

12.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Additional documents:

13.

Exclusion of the Press and Public

The following report contains exempt information as defined in the following paragraphs of Part 1, Schedule 12A of Local Government Act 1972.

 

3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members are reminded that whilst the following item has been marked as exempt, it is for the meeting to decide whether or not to consider it in private or in public. In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their discretion members should also be mindful of the advice of Council Officers.

 

No representations have been received from the public requesting that this item be considered in public.

 

Should Members decide not to make a decision in public, they are recommended to pass the following recommendation:

 

“That under Section 100A of the Local Government Act 1972, the public and press be excluded from the meeting for the following item of business on the ground that, if the public and press were present, it would be likely that exempt information falling under the provisions of Schedule 12A, Part 1, Paragraph 3 would be disclosed to them, and that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

 

 

Additional documents:

14.

Use of Land at The Bourne, Hook Norton

Exempt report of Director Property Investment and Contract Management and Assistant Director Housing and Social Care Commissioning

 

Decision:

Exempt

15.

Castle Quay Tenant Update

Exempt report of Executive Director Finance (Interim)

Decision:

Exempt