Agenda, decisions and minutes


Executive
Monday 1 April 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

105.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest that they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

There were no declarations of interest.

106.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

Minutes:

There were no petitions or requests to address the meeting.

107.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

Minutes:

There were no Chairman’s announcements.

 

108.

Minutes pdf icon PDF 65 KB

To confirm as a correct record the Minutes of the meeting held on 4 March 2019.

Additional documents:

Minutes:

The minutes of the meeting held on 4 March 2019 were agreed as a correct record and signed by the Chairman.

109.

'Making' (Adoption) of the Mid-Cherwell Neighbourhood Plan pdf icon PDF 114 KB

Report of Assistant Director – Planning and Economy

 

Purpose of report

 

To consider the outcome of the referendum on the Mid-Cherwell Neighbourhood Plan and the next steps for the Plan to be formally ‘made’.

 

Recommendations

             

The meeting is recommended:

 

1.1       To note the referendum result of 21 March 2019 where 90.2% of those who voted were in favour of the Mid-Cherwell Neighbourhood Plan which is above the required 50%.

 

1.2         To recommend to Council that it 'makes' the Mid-Cherwell Neighbourhood Plan so that it continues to have effect as part of the statutory Development Plan for the District.

 

1.3         To recommend to Council that it approves the issuing and publication of a decision statement.

 

Additional documents:

Decision:

Resolved

 

(1)          That the referendum result of 21 March 2019 where 90.2% of those who voted were in favour of the Mid-Cherwell Neighbourhood Plan which is above the required 50% be noted.

 

(2)          That it be recommended to Council that it 'makes' the Mid-Cherwell Neighbourhood Plan so that it continues to have effect as part of the statutory Development Plan for the District.

 

(3)          That Council be recommended to approve the issuing and publication of a decision statement.

 

Minutes:

The Assistant Director – Planning and Economy submitted a report to consider the outcome of the referendum on the Mid-Cherwell Neighbourhood Plan and the next steps for the Plan to be formally ‘made’.

 

Resolved

 

(1)          That the referendum result of 21 March 2019 where 90.2% of those who voted were in favour of the Mid-Cherwell Neighbourhood Plan which is above the required 50% be noted.

 

(2)          That it be recommended to Council that it 'makes' the Mid-Cherwell Neighbourhood Plan so that it continues to have effect as part of the statutory Development Plan for the District.

 

(3)          That Council be recommended to approve the issuing and publication of a decision statement.

 

Reasons

 

A referendum was held on the Mid-Cherwell Neighbourhood Plan on 21 March 2019.  Of those eligible to vote, 1231 voted in favour of the Plan with 128 against.  The vote of 90.2 % in favour, meets the requisite majority and the Plan is now part of the statutory Development Plan.  The Council is still required to formally 'make' the Plan and there is no known breach or incompatibility with EU or human rights obligations which prevents this. The Executive is therefore requested to recommend the 'making' of the Mid Cherwell Neighbourhood Plan to the meeting of Council on 14 May 2019 which would be within the prescribed eight week period.

 

Alternative options

 

There is no known breach or incompatibility with, any EU or human rights obligations.  The Council has no options or alternatives to making the Plan. 

 

110.

Review of Section 113 Agreement between Cherwell District Council and Oxfordshire County Council pdf icon PDF 87 KB

** This report will follow as it is currently being reviewed and finalised **

 

Report of Director: Customers and Service Development and Director: Law and Governance

 

Additional documents:

Decision:

Resolved

 

(1)          That the Partnership Review, Evaluation and Next Steps Report of the Partnership Working Group (annex to the Minutes as set out in the Minute Book) be noted.

 

(2)          That the recommendations in the report (annex to the Minutes as set out in the Minute Book) be endorsed, and (subject to agreement by Oxfordshire County Cabinet) it be agreed to establish a project team to develop the next phase of partnership working.

 

Minutes:

The Director Customers and Service Development submitted a report to provide an update with regards to the progress of the joint working partnership between Cherwell District and Oxfordshire County Councils. 

 

Resolved

 

(1)            That the Partnership Review, Evaluation and Next Steps Report of the Partnership Working Group (annex to the Minutes as set out in the Minute Book) be noted.

 

(2)            That the recommendations in the report (annex to the Minutes as set out in the Minute Book) be endorsed, and (subject to agreement by Oxfordshire County Cabinet) it be agreed to establish a project team to develop the next phase of partnership working.

 

Reasons

 

The report at sets out the progress of the partnership since its inception in October 2018 and a series of recommendations to develop and enhance joint working. Positive progress has been shown alongside opportunities for further development. It is the view of the Partnership Working Group that the joint working model demonstrates a good opportunity for Cherwell and Oxfordshire to generate savings, deliver efficiencies and improve two tier working. The recommendations set out how this can be further developed.

 

Alternative options

 

Option 1: Executive may choose not to endorse the report. If this was the case it is likely that the joint working partnership between CDC and OCC would come to an end.

 

111.

OVO Ladies Cycling Tour pdf icon PDF 87 KB

** This report will follow as it is currently being reviewed and finalised **

 

Report of Chief Operating Officer

Additional documents:

Decision:

Resolved

 

(1)          That Oxfordshire being a host venue for the OVO Energy Women’s cycle tour in 2019, 2020 and 2021 be supported.

 

(2)          That the principle of an equal share of costs between the county, the four districts and the city council be agreed.

 

(3)          That a budget of £30,000 to pay the council’s share of the costs in 2019 be allocated.

 

(4)          That the Council be recommended to agree to fund the council’s share of the hosting fee for years two and three through the annual budget setting process (2020 and 2021).

 

(5)          That it be agreed that sponsorship, regardless of which partner attracts it, will be used to reduce the hosting costs on an equal basis.

Minutes:

The (Oxfordshire County Council) Project Delivery Manager, in conjunction with (Cherwell District Council), Chief Operating Officer submitted a report to highlight the requirements of delivering the OVO Energy Women’s Cycle Tour in Oxfordshire over the next three years, (2019, 2020 and 2021).

 

Resolved

 

(1)            That Oxfordshire being a host venue for the OVO Energy Women’s cycle tour in 2019, 2020 and 2021 be supported.

 

(2)            That the principle of an equal share of costs between the county, the four districts and the city council be agreed.

 

(3)            That a budget of £30,000 to pay the council’s share of the costs in 2019 be allocated.

 

(4)            That the Council be recommended to agree to fund the council’s share of the hosting fee for years two and three through the annual budget setting process (2020 and 2021).

 

(5)            That it be agreed that sponsorship, regardless of which partner attracts it, will be used to reduce the hosting costs on an equal basis.

 

Reasons

 

Oxfordshire has secured an agreement with the event organisers of the OVO Energy Women’s Tour.  The OVO Energy Women’s Tour is the UK’s biggest and most prestigious bike race.  A founder member of the UCI Women’s World Tour, the race attracts the world’s top cyclists – including Olympic and World Champions to complete on British roads over five days each June.   All councils across Oxfordshire have agreed, in principle, at an Oxfordshire Leaders meeting on 4 March for Oxfordshire to be a host venue over the next three years.  This will include hosting the overall start and finish in 2020 and 2021 and hosting Stage 3 of the event on 12 June 2019.  This is being led by Oxfordshire County Council who will contract with SweetSpot, the event organiser. 

 

The OVO Energy Women’s Tour presents an exciting opportunity to showcase the county, and to maximise the potential economic value. SweetSpot estimate the economic benefits of the 2018 OVO Energy Women’s’ Cycle Tour to be £7.7 million. 

         

The OVO Energy Women’s Tour will also bring energy and focus to engage with local communities specifically around the health and wellbeing agenda. The delivery of this event will contribute significantly towards the key priorities set out in the Cherwell Business Plan.

 

Alternative options

 

Option 1: Do not agree to be part of the host venue (Oxfordshire). 

Cherwell District Council could decline the opportunity to be involved in this initiative. This option is not recommended because it would fail to bring the benefits outlined in this report to the residents and businesses of Cherwell.

 

 

 

112.

Monthly Performance, Finance and Risk Report - February 2019 pdf icon PDF 888 KB

Report of Executive Director: Finance and Governance (Interim) and
Assistant Director: Performance and Transformation

 

Purpose of report

 

This report summarises the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the monthly Performance, Risk and Finance Monitoring Report.

 

Additional documents:

Decision:

Resolved

 

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

Minutes:

The Executive Director: Finance and Governance (Interim) and Assistant Director: Performance and Transformation submitted a report which summarised the Council’s Performance, Risk and Finance monitoring position as at the end of each month.

 

Resolved

 

(1)          That the monthly Performance, Risk and Finance Monitoring Report be noted.

 

Reasons

 

The Council is committed to performance, risk and budget management and reviews progress against its corporate priorities on a monthly basis.

 

This report provides an update on progress made so far in 2018-19 to deliver the Council’s priorities through reporting on Performance, the Leadership Risk Register and providing an update on the financial position.

 

Alternative options

 

Option 1: This report illustrates the Council’s performance against the 2018-19 business plan. As this is a monitoring report, no further options have been considered. However, members may wish to request that officers provide additional information.  

113.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

Additional documents:

Minutes:

There were no items of urgent business.